HR Payroll Help Documents

A template established by OSHR that outlines the minimum standard for all Personnel Administration (PA) PCR/Action comments. This Excel template is a one-stop tool for providing definitions of the PA Actions/Reasons and guidelines for entering the required comments specific to each Action/Reason.

OSC has created a sample Transaction Log that can be used to keep track of Workflow/PCR information as HR Data Maintainers are processing actions in the system. 

The purpose of this job aid is to explain how to change and who should change employee and position eligibility settings using PO13, ZOMA069, ZPAA076, and PA30. Job Aid PA-29.

Payroll With Time Troubleshooting Quick Reference...

The purpose of this job aid is to assist in reducing the character count in the Address 1 and Address 2 fields in the Integrated HR/Payroll System (including ESS). This job aid also includes postal abbreviations such as street suffixes, two-letter state codes, and geographical directional abbreviations. Job Aid PER-01 

Video Tip - How to Update an Employee's Address

The purpose of this job aid is to define each of the Business Workplace Button functions. Job Aid PER-02

The purpose of this job aid is to explain how to change a date on an employee’s record to accurately reflect their career with the State. The date specification is changed on an employee's record and is processed via transaction code PA30. Always use COPY to keep a record of the historical date specifications. Job Aid PER-03 {A}.

The purpose of this job aid is to explain how to change a work schedule rule. To change a work schedule rule on an individual, you will process the change via transaction code [PA30]. Always use COPY to keep a record of the historical work schedules. This process is used only if an action isn’t required for the change.  Job Aid PER-04

The purpose of this Quick Reference Guide is to serve as a reminder of the Copy/Paste PCR Notes process and how it works. Job Aid PER-05.

The purpose of this job aid is to document the disciplinary warning the employee has received. Disciplinary information should be entered as instances occur so that the system is current. Job Aid PER-06.

The purpose of this job aid is to explain the Create/Maintain Grievance transactions which are used to document an employee grievance. Grievance information should be entered as instances occur so that the system is current. Job Aid PER-07.

The purpose of this job aid is to answer frequently asked questions about the Employee Directory and provide troubleshooting assistance for common issues with the Employee Directory.  Job Aid PER-08

The purpose of this job aid is to provide an overview of the ZEMP transaction which is a snapshot of an employee’s information.  Job Aid PER-10 {A}.  

The purpose of this job aid is to explain how to update the Education infotype (0022) to reflect that the education has been verified and is no longer in pending status. Job Aid PER-11

The purpose of this job aid is to explain IT0105 - Communication; Subtype 20 - First Telephone Number at Work. This validation will check the data entry format to ensure that telephone numbers are entered correctly.  Job Aid PER-12

The purpose of this job aid is to explain Infotype IT9834 – Employee Grievance Data and several related BI reports including 0034 – Employee Grievance Data, B0057 – Grievance Overview, and B0059 Grievance Summary. Job Aid PER-13.

The purpose of this job aid is to explain how to enter board and commission member positions into the Integrated HR/Payroll System and how they are to be paid and taxed. Job Aid PER-14.

The purpose of this job aid is to demonstrate how to locate a PA PCR. Job Aid PER-15.

The purpose of this job aid is to demonstrate how to search for an employee using PA20. Job Aid PER-16.

The purpose of this job aid is to give step-by-step instructions for running the report, PC00_M02_LINFO.  Job Aid PER-17.

The purpose of this job aid is to explain how to use the PT_BAL00 transaction to determine an employee’s length of service. Job Aid PER-18.

The purpose of this job aid is to provide a checklist of items to be completed for employees on Family Medical Leave Act (FMLA).  Job Aid PER-19.

The purpose of this job aid is to provide a checklist of all the things that must be done for Active Duty Reserve Military on LOA. Job Aid PER-20

The purpose of this job aid is to provide the steps that need to be completed for an employee going on shortterm disability. Job Aid PER-21.

The purpose of this job aid is to provide a walkthrough of the workflow for military return to active duty. Job Aid PER-22.