Help Documents

This job aid answers the most frequently asked questions about the 1095-C form. By March 4, 2019, BEST Shared Services will have mailed the 1095-C tax forms to eligible employees. This form will contain detailed information about your personal health care coverage. It is important to keep this form for your 2018 tax records. Job Aid BEN-1 

This job aid explains the types of Qualifying Life Events for Benefits Adjustments and what documentation is required. Job Aid BEN-03 

This job aid details the infotype screens utilized by the Benefits module in the Integrated HR/Payroll System.  Job Aid BEN-05

Print Benefits Confirmation Statement...Job Aid BEN-07

Null characters in the database are shown as ‘#’ (Hash) in WEBI reports. We will see how to display them as a space in this document...

The purpose of this job aid is to explain how to schedule a BOBJ report in the Integrated HR-Payroll System Reports cannot be scheduled directly from the Public Folders. Job Aid BOBJ-2. 

The purpose of this job aid is to explain how to filter data in Web Intelligence Reports in the Integrated HR-Payroll System. Job Aid BOBJ-4. 

County Code Listing...

This letter is to notify you that your state-sponsored benefit plans have ended due to Separation of employment. It is for informational purposes only. Continuation of coverage, conversion or portability options may be available based on each plan’s specifications. You will need to make satisfactory payment arrangements and complete any necessary forms based on each plan’s requirements and deadlines. The eBenefits enrollment system vendor will notify each insurance plan vendor of the date your plan(s) will end. It is not the intent of this letter to replace or supersede any documents you receive from each plan directly. If you have any questions about the information you see below, please contact the Benefits Eligibility and Enrollment Support Center at 1-855-859-0966 or BEST Shared Services at 1-866-NCBEST-4U.

The purpose of this job aid is to answer frequently asked questions about Employee Self Service (ESS). Job Aid ESS-02.

The purpose of this business process procedure is to explain how to display your pay statement in the Integrated HR/Payroll System. ESS-09.

The purpose of this job aid is to explain the comp balance check when recording bonus leave, including examples.

With the changes to the Vacation & Bonus Leave policy effective 10/1/2014, an employee can choose to consume Bonus Leave before Vacation Leave. To accommodate this policy revision, Bonus Leave has been removed from the Approved Leave hierarchy effective 9/1/15 and is now deductible with new A/A type 9100 (Bonus Leave).

A new validation in the ESS Timesheet will prevent an employee from keying Bonus Leave (A/A 9100) if there is an available balance in any of the Comp Leave quotas. The validation will consider current balances and will take into account any Approved Leave keyed prior to the A/A 9100 entry on the timesheet. Job Aid ESS-13.

The purpose of this job aid is to explain how to update Federal W-4 and State Tax changes in ESS in the Integrated HR-Payroll System. Job Aid ESS-20 

The purpose of this Job Aid is to demonstrate how an NCAS Key is mapped to SAP. Job Aid FN-05

SAP NCAS Crosswalk  Job Aid FN-07 

The purpose of this job aid is to explain how time, payroll, and accounting are integrated in the Integrated HR-Payroll System. Job Aid FN-10 

The purpose of this job aid is to explain how to access the SAP Training Sandbox in the Integrated HR-Payroll System. Job Aid GN-02. 

The purpose of this job aid is to explain how to review the security roles and Workflow relationships related to Positions in the Integrated HR-Payroll System. Job Aid GN-07.

A list of values in an Excel spreadsheet may be copied and pasted in the ‘Type values here’ field if
available on a Prompts box. There are three programs involved when completing this process -
Excel, Word, and Business Objects.

In Design mode, you can change the appearance of a table in WEBI to show each row of the table in alternating colors...

The purpose of this job aid is to explain how to access and use the general information section in My Team. MSS-05 Job Aid. 

You are now eligible for employer sponsored health coverage because of your change in working hours. Coverage will begin the first of the month following the effective date of the change in working hours.

The purpose of this job aid is to provide a list of counties and their associated codes. Job Aid OM-01. 

The purpose of this job aid is to give an overview of the OrgPlus Enterprise System (OPE) which integrates with SAP to create Organizational Charts. Job Aid OM-03.

The purpose of this job aid is to explain how to manage Gap hours for comp time eligibility. Job Aid OM-04. 

The purpose of this job aid is to provide a list of object numbers by agency, with branches, and no branches. Job Aid OM-06. 

The purpose of this job aid is to explain the Overview Tree frame of the Business Workplace which is the working environment used for organizing and managing folders, documents, messages, distribution lists and objects. Job Aid OM-09.

The purpose of this job aid is to explain transaction ZOMPAYPLAN, which is used to view pay plans in their entirety or by Pay Grade Types, Areas, or Grades. Job Aid OM-11

The purpose of this job aid is to act as a companion to all Organizational Management-Business Process Procedures (OM-BPP). Reference this job aid prior to following any OM BPP instructions. Job Aid OM-13. 

The purpose of this job aid is to provide navigation tips for PPOSE in Org Management. Job Aid OM-21. 

The purpose of this job aid is to provide a list of SAP ERP reports that are useful in Organizational Management. They are sorted alphabetically by title. Job Aid OM-27 

Sections allow you to split report information into smaller, more comprehensible parts. Sections can be created from a column in Web Intelligence report or from a dimension...

The purpose of this job aid is to explain how to change and who should change employee and position eligibility settings using PO13, ZOMA069, ZPAA076, and PA30. Job Aid PA-29.

The purpose of this job aid is to assist in reducing the character count in the Address 1 and Address 2 fields in the Integrated HR/Payroll System (including ESS). This job aid also includes postal abbreviations such as street suffixes, two-letter state codes, and geographical directional abbreviations. Job Aid PER-01 

Video Tip - How to Update an Employee's Address

The purpose of this job aid is to explain how to change a date on an employee’s record to accurately reflect their career with the State. The date specification is changed on an employee's record and is processed via transaction code PA30. Always use COPY to keep a record of the historical date specifications. Job Aid PER-03. 

The purpose of this Quick Reference Guide is to serve as a reminder of the Copy/Paste PCR Notes process and how it works. Job Aid PER-05.

The purpose of this job aid is to explain the Create/Maintain Grievance transactions which are used to document an employee grievance. Grievance information should be entered as instances occur so that the system is current. Job Aid PER-07.

The purpose of this job aid is to provide an overview of the ZEMP transaction which is a snapshot of an employee’s information.  Job Aid PER-10 

The purpose of this job aid is to explain IT0105 - Communication; Subtype 20 - First Telephone Number at Work. This validation will check the data entry format to ensure that telephone numbers are entered correctly.  Job Aid PER-12

The purpose of this job aid is to explain how to enter board and commission member positions into the Integrated HR/Payroll System and how they are to be paid and taxed. Job Aid PER-14.

The purpose of this job aid is to demonstrate how to search for an employee using PA20. Job Aid PER-16.

The purpose of this job aid is to explain how to use the PT_BAL00 transaction to determine an employee’s length of service. Job Aid PER-18.

The purpose of this job aid is to provide a checklist of all the things that must be done for Active Duty Reserve Military on LOA. Job Aid PER-20

The purpose of this job aid is to provide a walkthrough of the workflow for military return to active duty. Job Aid PER-22.

The purpose of this job aid is to outline an employee’s entitlements when out on Workers’ Compensation, Short-term Disability Leave – Pay Status, Short-term Disability – Regular, Family Medical Leave Pay, Family Medical Leave without Pay (LWOP), Military Return to Active Duty (RAD) – Pay Status and 30-day Calendar, and Extended Military Active Duty and other Military LWOP. It covers eligibility for items such as accrued leave, longevity, service credits, and health benefits. Job Aid PER-24.

The purpose of this job aid is to provide general instructions for the creation/maintenance of an IT0019 (Monitoring of Tasks). It also includes a list of reasons and definitions of the tasks found on IT0019 that includes the duration of a task. Job Aid PER-26.

The purpose of this job aid is to explain how to employ or reemploy State employees who are not currently assigned an Integrated HR/Payroll System personnel number using the Non-BEACON to BEACON transaction. Job Aid PER-28.

The purpose of this job aid is to provide a complete list of Actions and Reasons within the Integrated HR/Payroll System. Job Aid PER-30

The purpose of this job aid is to explain the purpose of and how to use the PA Change Log. Job Aid PER-34.

The purpose of this job aid is to provide a list of Infotypes and Subtypes within the Integrated HR/Payroll System. Job Aid PER-36.

The purpose of this job aid is to provide a comprehensive list of personnel areas and subareas. Job Aid PER-41 and OM-17.

The purpose of this job aid is to explain how to enter longevity when an employee has been reinstated and part of the employee’s longevity was paid out previously. This process also applies to an employee entered into the Integrated HR/Payroll System via a Non-BEACON to BEACON or a New Hire action, when an employee was paid partial longevity by the previous state entity. Job Aid PER-43.

The purpose of this job aid is to explain how to use the Salary Adjustment action. Job Aid PER-45.

The purpose of this job aid is to explain the steps to run ZSEV, Severance Pay Calculations. Job Aid PER-47.

The purpose of this job aid is to explain the IT077 infotype which tracks information on military and veteran status and to monitor utilization of the Veteran’s Preference policy. Job Aid PER-49. 

The purpose of this job aid is to explain which transfer action to use with each type of transfer. Job Aid PER-51.

The purpose of this job aid is to explain how to cancel a PCR. Job Aid PER-53. 

The purpose of this job aid is to provide guidance for updating the Teleworking Options on the Planned Working Time (Infotype 0007) in the Integrated HR-Payroll System. Job Aid PER-87.

The purpose of this job aid is to explain how to calculate base pay for split months. PY-01 

The purpose of this job aid is to describe the ERP reports for payroll and financials. PY-03 

The purpose of this job aid is to explain the proper way to complete and process IRS Form 2159. Job Aid PY-05.

The purpose of this job aid is to answer frequently asked questions (FAQs) about payroll. Job Aid PY-07. 

The purpose of this job aid is to describe payroll processing infotypes. Job Aid PY-09. 

The purpose of this Job Aid is to describe the process for the updated 2020 Federal W-4 Form in Infotype 0210, as well as an overview of the form. Job Aid PY-12.

The purpose of this job aid is to explain how to read the Remuneration/Pay Statement in the Integrated HR-Payroll System. Job Aid PY-14. 

The purpose of this job aid is to provide a list of Wage Types reported to ORBIT. The Integrated HR-Payroll System to ORBIT interface is run monthly after the end of each month. Wages are reported under categories as defined by ORBIT. Job Aid PY-16. 

Selected Inquiry Screens...

The purpose of this job aid is to explain how to calculate the remaining balance on a quota and how to address negative quota balances. Job Aid TM-01.

The purpose of this job aid is to provide a list of all attendance and absence types and a description. Job Aid TM-03. 

The purpose of this job aid is to explain callback comp leave including eligibility, accrual, usage, payout, error handling, reporting, and adverse weather. Job Aid TM-05. 

The purpose of this job aid is to provide a list of evaluation warning and error messages along with the text of the message, a description, and corrective action if applicable. Job Aid TM-07. 

The purpose of this job aid is to explain emergency closing comp leave including eligibility, accrual, usage, payout, error handling, reporting, and adverse weather. Job Aid TM-09.

The purpose of this job aid is to explain the immediate pay flag for subject and non-subject employees – IT-2012-Z020 Job Aid TM-12. 

The purpose of this job aid is to provide a quick reference to leave administration including attendance/absence types and a description, quota types and descriptions, and transaction types and descriptions. Job Aid TM-14. 

The purpose of this job aid is to explain how to manage holidays in the Integrated HR-Payroll System. Job Aid TM-17. 

This job aid is intended to provide you with a listing of work schedules. Job Aid TM-19.

To use the job aid: 
1. Select the tab identifying the schedule for the individual.
2. Search for the appropriate schedule (days and hours)
Note: The Notes column identifies agency specific schedules

The purpose of this job aid is to define the terms and concepts related to quota management of time/leave entries in the Integrated HR/Payroll System. Job Aid TM-21.

The purpose of this job aid is to explain how to recover liability leave owed in the Integrated HR/Payroll System. Job Aid TM-23. 

The purpose of this job aid is to answer frequently asked questions about Time. Job Aid TM-25. 

The purpose of this job aid is to explain special leave quota 55 including eligibility, accrual, usage, payout, error handling, and reporting. Job Aid TM-27. 

The purpose of this job aid is to explain time recording and employee separations and what the Time Admin needs to do. Job Aid TM-28. 

The purpose of this job aid is to explain how the CAT2 Comp Balance Check for bonus leave works. Job Aid TM-30.

The purpose of this job aid is to explain the time approver process, transactions for time approvers, as well as provide a list of attendance/absence (A/A) types. Job Aid TM-32. 

OSC HR-Payroll Time Sheet. Job Aid TM-34.

The purpose of this job aid is to explain how to access and read the time statement. Job Aid TM-36.

The purpose of this job aid is to provide a quick reference plus tips and reminders for voluntary shared leave. Job Aid TM-39.

The purpose of this job aid is to explain the Work Schedule Rule finder search tool to find work schedules on IT0007 via the WSR Finder button. Job Aid TM-41.

The purpose of this job aid is to explain the CAT2 Comp Balance Check and how it will work when adverse weather is recorded.

With the changes to the Adverse Weather policy effective 1/1/2015, an employee is not allowed to use Adverse Weather Leave if the employee has available Comp Leave.

A validation in the CAT2 will prevent a Time Admin from keying Adverse Weather Leave (A/A 9545) in the timesheet if there is an available balance in any of the Comp Leave quotas for the requesting employee. The validation considers current balances and also takes into account any Approved Leave keyed prior to the A/A 9545 entry on the timesheet. Job Aid TM-43.

Time Learning Lab 2012. Job Aid TM-45. 

This is a collection of documents to assist Leave Administrators and HR Master Data Maintainers with time entries and corrections as related to FFCRA/CDE. It may help to review them in the order listed below.

• FFCRA Employee Rights Poster – this is the federal poster
• Understanding FFCRA Handout – this is the OSHR webinar
• FFCRA at a Glance Chart – OSHR chart
• FFCRA Leave Request Form 
• Modifications to the HR-PY System Memo
• FFCRA_Codes_DIT – this is the chart DIT HR created
• FFCRA A/A Chart – Combination chart of A/A types/reason/wage type/leave payout/supplement options
• FFCRA & the Integrated HR-Payroll System – powerpoint presentation
• HRD Provision 4 Memo
• Employee Emergency Leave Provision 4
• Entering CDE Supplemental Leave Payouts QRG - Job Aid - TM-55 
• IT416 Template Supplement

Points of Interest

• 2013 Highlights
• Advanced Leave
• Coming Soon
• Substitutions
• Reporting Tools
• Negative Balances
• Ahead in 2014

The purpose of this job aid is to answer frequently asked questions regarding the PTFMLA Workbench in the Integrated HR-Payroll System. Job Aid TM-71. 

Holiday Calendars TM-73

Problem: After clicking the Business Objects tab in the portal, one of the error screens below displays instead of the Business Objects launch pad screen.

Cause: The login process is not working correctly, or the maximum number of licenses has been reached. 

Actions: Please send an e-mail to BEST Shared Services at Best@osc.nc.gov with a snapshot of your screen and request that a ticket be created. BEST should forward the ticket to the Functional SAP Portal Support team. 

The purpose of this job aid is to explain how the PA Workflow Inbox works. Job Aid WF-02. 

The purpose of this job aid is to show the routing for approval process for PA Workflow Actions. Job Aid WF-06. 

The purpose of this job aid is to show which OSC training classes are needed to receive PA-specific roles within the Integrated HR/Payroll System. Job Aid WF-08. 

The purpose of this job aid is to explain how to generate the PA Workflow Report and how to set up an ALV Variant. Job Aid WF-11. 

The purpose of this job aid is to explain OM workflow and the OM Business Workplace Dynamic Columns and Layouts. Job Aid WF-13. 

The purpose of this job aid is to explain the Overview Tree frame of the Business Workplace which is the working environment used for organizing and managing folders, documents, messages, distribution lists and objects. Job Aid WF-15. 

The purpose of this report description is to explain how to generate the Salary Increase Monitoring Report. Report Description B0003

The purpose of this report description is to explain the Participating Employees with Benefit Plans report and how to generate it in the system. Report Description B0011. 

The purpose of this report description is to explain the purpose of and how to generate the Compensation Modeling report. Report Description B0013.

The purpose of this report description is to explain how to generate the Last Salary Action Excluding LI report. B0017 

The purpose of this report description is to explain the purpose of and how to generate the Comprehensive Job Data report. B0024 

The purpose of this report description is to describe the Payroll Financial Postings Analysis report and how to generate it in the system. Report Description B0028.
 

The purpose of this report description (B0030) is to explain how to generate and use the Position/Employee Competency Level Compare (Banded) report in the Integrated HR-Payroll System.

This reports shows the Competency (Pay Level) settings along with other relevant Pay attributes for Employee, Job, and Position for Banded Pay Types.

This report is used to compare the Competency Level settings on Employee and Position for Banded pay types so that corrective action may be taken when discrepancies are found.  Report Description B0030.

The purpose of this report description is to explain how to generate and use the Employee Appointed Exempt Designation report. Report Description B0032. 

The B0036: Employee Asset Assignment report provides a list employees who have objects on loan for the organizational unit selected.  Examples of objects on loan are State ID badge, office keys, equipment, state credit card, etc. 

This report can be used to track the agency assets that have been assigned to employees for the org unit specified. It can be used after hiring a new employee to verify that all asset assignments have been entered into the system correctly. It can also be run to identify objects on loan for a separating employee, to be used as a checklist to ensure that all assets have been returned prior to the employee’s final day.  Report Description B0036.

B0039: Employee Licenses, Certifications & Registrations report counts the total number of employees holding specific licenses and the total number of expired licenses by org unit.

This report counts the total number of employees holding specific licenses and the total number of expired licenses by org unit. This report is used to monitor the validity of required licenses, certifications and registrations that employees need for their job functions. Report Description B0039.

Report Description:  This report shows Separations counts, Turnover rates, and Active employee counts by Personnel Area or Job Family for each of the following Separation Categories:

• Voluntary
• Involuntary
• Retirement
• Transfers

This report also provides an Extended Analysis of Internal versus External Transfers. Additional demographics can be added to the report to analyze turnover by Gender, Ethnicity, Age Range, etc.  Report Description B0042.

The purpose of this report is to describe and explain how to generate the Turnover Analysis report in the Integrated HR-Payroll System. Report Description B0043. 

The purpose of this Report Description is to explain how to show all employees who are participating in specified benefit plans in the Integrated HR-Payroll System. Report Description B0047. 

The B0049 IT Expenditure Report lists the positions for Information technology (IT) job classes for each agency. The report lists each position's agency, FTE, budgeted salary and employer costs for OASDI, HI (Medicare), Retirement and Health Insurance. 

This report is used annually to provide budgeted employee and employer costs for IT positions statewide. It can also be used for to determine costs for IT positions for budget funding and/or human resource planning purposes. This report can be used to identify positions in the IT job family (90000004 and 91000011) within the org unit specified. The report can be used to compare the employee’s annual salaries with the budgeted salaries for the IT positions within the org unit specified. Report Description B0049.

Report provides list of employees who have received a warning.

This report is used to monitor and track the status of disciplinary warnings for active employees. Report Description B0051.

The purpose of this report is to describe and explain how to generate the Retirement Eligibility Analysis dashboard in the Integrated HR-Payroll System. Report Description B0055. 

The purpose of this Report Description is to explain how to generate the grievance overview report in the Integrated HR-Payroll System. Report Description B0057. 

The purpose of this Report Description is to explain how to get legislative increase details in the Integrated HR-Payroll System. Report Description B0061. 

This report provides a list of employees who have achieved at least 10 years of creditable service, and are eligible to receive a longevity payment within 12 months of the date the report is executed.  The Office of State Human resources longevity policy states that full-time and parttime (20 hours or more) permanent, probationary, trainee and time-limited employees are eligible for longevity pay.

This report can be used to determine the estimated longevity for eligible employees within an org unit for a 12 month period, rather than performing manual calculations. The amount of estimated longevity is calculated by multiplying the employee’s salary by the longevity percentage rate based on the employee’s length of service as of the date the report is executed. The percentage rate increases as the employee completes 10, 15, 20, and 25 years of service. This report can be used for budgeting, to estimate and plan salary and longevity payments for a 12 month period for a specified org unit(s). Report Description B0064.

This report shows the components of the North Carolina Accounting System (NCAS) cost distribution that have been cross-walked to the SAP system. It shows the budget code (SAP fund application), Fund Type (NCAS -GASB), SAP Fund, Funding Source, Cost Center, Order Number, NCAS Financial Key. The NCAS to SAP crosswalk information will be included on this report if position(s) have been budgeted for the cost center in SAP. Report Description B0067.

The purpose of this Report Description is to explain how to generate a severance pay calculations report in the Integrated HR-Payroll System. Report Description B0072. 

The purpose of this report is to display Position Attributes in the Integrated HR-Payroll System. Report Description B0077. 

This report shows Last Employee Action in Effect as of Selected Date. This report shows the most current action (to date) on an employee.

This report is used to provide a list of employees and their last action as of a specified date, along with additional details such as action effective date and original hire date. It can be used to answer simple questions such as “Which employees are currently on LOA?” or “Which employees have not had a promotion since being hired?” Report Description B0080.

The purpose of this Report Description is to explain how to display position eligibility settings in the Integrated HR-Payroll System. Report Description B0083. 

The purpose of this report is to display active employee salary analysis compared to banded or graded salary ranges in the Integrated HR-Payroll System. Report Description B0088. 

The purpose of this Report Description is to explain how to obtain a list of employees by personnel area in the Integrated HR-Payroll System. Report Description B0095. 

The B0098 Time to Process Separations Metrics report compares the effective date of the employee separation action to the date it was processed to determine whether the change was processed retroactively or not, and if so, by how many days. Report Description B0098.

This report lists vacant positions for a specified date range, along with their budgeted salaries and the number of days the positions have been vacant.

This report can be used to view all vacancies and the budgeted salary and number of days vacant for each vacancy, to determine and plan for possibly hard to fill positions. This report can be used for organizational management, budget and funding planning for positions within organizational units. Report Description B0104. 

The B0112-D Positions Vacant-Filled Comparison dashboard report displays totals of all positions for the current calendar month for all State agencies by funding source; totals are also broken out by job family for the funding source selected. 

This dashboard report provides at-a-glance totals and percentages of vacant and filled positions. The pie chart shows the number and percentage of vacant and filled positions statewide by funding source. The stacked chart shows the number and percent of vacant and filled positions by funding source by job family. Report Description B0112D.

This report shows SPA, EPA, and Supplemental/Judicial full-time equivalent position counts for the organizational unit(s) and calendar month/year selected. 

This report can be used to gather “at-a-glance” Full-time Equivalent (FTE) counts for organizational units as needed. It is broken down into Subject to the Personnel Act (SPA), Exempt from the personnel Act (/EPA), and Supplemental/Judicial categories, so it can be used to quickly identify which organizational units have positions within these categories, along with the count for each category. Report Description B0117. 

This report shows employee salary actions and budget detail corresponding with the action Effective Date.  Budgeted and salary amounts shown are based on the funding percent designated by the Cost Distribution for the position.  Budget information includes Fund, Application of Fund, Funding Source, and Cost Center. Report Description B0139.

The B0149 Positions by Funding Source report shows the position, funding information. It shows position, funding source, fund, application of funds, cost center, employee salary, and total budget amt.  This report also shows position full-time equivalent (FTE) counts. 

This report can be run to view a list of positions with funding information for specified organizational units, so it can be used for budget funding planning for positions. The report can be used to compare the employee’s annual salaries with the budgeted salaries of the positions within the org unit specified. Report Description B0149. 

The purpose of this Report Description is to explains how to generate a report of employees who are eligible for benefits but have not enrolled. Report Description B0151. 

The B0153 Time to Process LOA Metrics report compares the effective date of the employee’s leave of absence action to the date it was processed to determine whether the change was processed retroactively or not, and if so, by how many days. The report contains the following calculations:

**Processed On Time
**1 - 29 Days Retro
**30 - 59 Days Retro
**>59 Days Retro
**Total Transactions

Report Description B0153.

The B0161: Employee Headcount Over Time shows employee headcounts over one or more time periods. Free characteristics include demographics and employee pay information. 

This cross tab report shows employee headcounts over one or more time periods. Available Objects include demographics and employee pay information. This report can be used to compare employee counts over different months to measure employment fluctuations and trends. Report Description B0161.

The purpose of this Report Description is to explain how to generate employee information for I-9 residence status in the Integrated HR-Payroll System. Report Description B0164. 

The B0165-1 Job Attributes without Org Unit report displays detail about selected job(s), including job min/max/ref information, without organizational units. 

This report can be run to view of list of job classifications statewide. The report can be used to compare the job classifications statewide to job classifications within a specific agency. In order to compare, the B0165 Job Attributes would also need to be run for the same job classification(s) for the specified organizational unit(s). The results from these two reports would then need to be compared manually. This report lists all jobs with or without any associated positions. Report Description B0165-1. 

This report compares an agency’s/university’s work force to the NC population by State SOC Subcategory, State SOC Category and All Occupations and is associated with three reporting views.

• The first reporting tab compares an agency’s/university’s work force to the NC population by State SOC Subcategory. (The NC population and labor force are defined through the most recent US census data.) This report tab includes demographic information such as race and gender.
• The second reporting tab compares an agency’s/university’s work force to the NC population by State SOC Category. (The NC population and labor force are defined through the most recent US census data.) This report tab includes demographic information such as race and gender.
• The third reporting tab compares an agency’s/university’s overall work force data to the NC population by demographic groups (such as race and gender). This report tab provides an at-a-glance look at an agency’s/university’s workforce by demographics.

This report is useful in analyzing the composition of an agency’s/university’s work force and determining underutilization. This report is useful in determining the distribution of employees in an agency’s/university’s work force. This report is useful in EEO planning to help create a more diverse workforce.

This report is useful in a general comparison of an agency’s/university’s overall work force by demographic groups (such as race and gender). This report is used for a quick overview of an agency’s/university’s overall work force by demographics. Report Description B0171.

This report compares an agency’s work force to the NC occupation specific labor force by Federal Category. This report includes demographic information such as race and gender.

Also this report compares an agency’s overall work force to the NC population by demographics (such as race and gender). This report provides an at-a-glance look at an agency’s total work force by demographics.

This report is useful in analyzing the composition of an agency’s work force and determining underutilization. This report is useful in determining the distribution of employees in an agency’s work force. This report is useful in EEO planning to help create a more diverse work force.

This report is useful in a general comparison of an agency’s overall work force by demographic (such as race and gender). This report is used for a quick overview of an agency’s overall work force by demographics. Report Description B0178.

The B0185: LOA Actions with Absences Shows Employee Leave Of Absence (LOA) Actions and Time Entry corresponding to the LOA period. 

This report can be used to help monitor timesheet data entry in the BEACON HR/Payroll system while an employee is on a Leave Of Absence (LOA) event. This report provides an input control which can be used to isolate records where time other than leave has been recorded during an LOA event. Generally, entries that are not leave related will cause an error in the time evaluation process. This report provides visibility to the erroneous records. See the “Special Report Considerations/Features” section for further information on how to use the input control tool. This report provides statistics such as the number of LOA events within a period and total hours of LOA with and without pay. Report Description B0185.

The purpose of this job aid is to explain the layout and how to access the Positions Vacant – Filled report in the Integrated HR/Payroll System. Report Description B0194. 

The purpose of this report is to display attendance and absence metrics for employees and related payroll posting costs as dashboards in the Integrated HR-Payroll System. B0198 

The purpose of this Report Description is to explain how to run the Comp Time Aging report in the Integrated HR-Payroll System. Report Description B0202. 

The purpose of this job aid is to explain how to generate the Time Timesheet Exceptions report to monitor discrepancies caused by transfer errors. Report Description B0204. 

The B0206 Holiday Activity report displays the amount of holiday time accrued, used and moved to Holiday Comp during a selected date range within the current or three prior months. Report Description B0206.

The purpose of this Report Description is to explain how to run a report that displays time that has been approved late. Report Description B0208. 

The purpose of this Report Description is to explain how to generate information on outstanding liability leave in the Integrated HR-Payroll System. 

This report displays outstanding Liability Leave. Columns represent each future month and the total number of hours set to age out in that month per employee. Users have the ability to display hours by day for a more detailed report. Report Description B0210.

The purpose of this Report Description is to explain how to generate the VSL by Receiver report which displays by recipient the hours donated and from whom in the Integrated HR-Payroll System. Report Description B0212. 

The purpose of this Report Description is to explain how to generate a report of voluntary shared leave by donors in the Integrated HR-Payroll System. Report Description B0214. 

This report shows the Received Shared Leave hours, hours donated to Shared Leave, and the associated hours estimated cost by agency.

This report complies with Section 3 of Session Law 2010-139. The State Personnel Commission is required to report annually on the Voluntary Shared Leave program for the prior fiscal year on or before October 15th each year.

OSHR will be able to track and monitor the VSL Hours Donated, Received, and Used with the Estimated Cost of the VSL Hours by Agency. Report Description B0216.

The purpose of this job aid is to explain how to generate the Employee History Report. Report Description BP002. 

This report shows employee action count summary by Personnel Area, Organizational Unit, Action Type for a specified Effective Date range or Processed Date range and includes BEACON actions and converted PMIS actions. Report Description BP006.

• Provide action count to management
• Monitor action activity by Org Unit for trending and analysis 

The BP038: Employee Headcount by Org Structure shows employee headcounts over a single month time period. Free characteristics include demographics and employee pay information besides Employee veteran status and military status. 

This report shows employee headcounts over a single month time period. This report counts the total number of active employees with a break down by SPA/EPA, Supplemental/Judicial as of the end of the calendar year/month specified. This report extracts employees from IT0001 in SAP ERP, or from the PMIS Employee snapshot data. Data from PMIS is available for any month from the years 2000 to 2007/2008 (to Beacon go-live date) for the Beacon agencies, and from 2000 to 2011 for University SPA employees. It lists the number of employees for the organizational unit selected as of the end of the calendar month/year specified. This report provides information on veteran status, military status, different veteran types and a veteran summary. This report provides employee headcount by ethnicity and salary range. Review Available Objects if additional fields are required. Available Objects include demographics and employee pay information. Report Description BP038.

The purpose of this Report Description is to explain how to generate a list of all employees and their current information based on a single Last Name lookup in the Integrated HR-Payroll System. Report Description BP150. 

The purpose of this Report Description is to explain how to lookup employee information in the Integrated HR-Payroll System. Report Description BP250. 

This job aid explains how to print the Benefits Confirmation Statement. BEN-07

The purpose of this Business Process Procedure is to explain how to notify employees on leave of absence of continuation options for benefits. BPP BEN-09. 

The purpose of this Business Process Procedure is to explain the process for generating Health Plan Not Yet Enrolled Letter in the Integrated HR-Payroll System. BPP BEN-11. 

The purpose of this Business Process Procedure is to explain how to display benefits enrollment information for employees in the Integrated HR-Payroll System. BPP BEN-13 

Agency has received information that budget needs to be changed and that their funds need to be split...

Use this document to change the Evening Shift Premium for a Position...

Use this document to change the Holiday Premium Rate for a Position...

Use this document to change the Overtime Compensation settings for a Position...

Use this document to change the Position Callback Rate for a Position...

There is a need to change the position employee group or employee subgroup...

There is a need to enter new information on a position...

Use this document to change the Weekend Shift Premium for a Position...

A position action request has been created, but not submitted to workflow, and changes need to be made to the request...

Cost distribution information on a position is needed...

The user wishes to display the vacancy status of a position...

The purpose of this job aid is to explain how to access the Time Quota Overview in the Integrated HR/Payroll System. ESS-04 BPP.

The purpose of this job aid is to explain how to submit a leave request in the Integrated HR/Payroll System. ESS-07 BPP.

The purpose of this business process procedure is to explain how to display an overview of your enrollment in various benefit plans. ESS-12 BPP.

The purpose of this Business Process Procedure is to explain how to view your Work Communication Data in the Integrated HR-Payroll System. ESS-15 

The purpose of this Business Process Procedure is to explain how to set up or change your address in ESS in the Integrated HR-Payroll System. ESS-17 

The purpose of this Business Process Procedure is to explain how to navigate the Pay Statement within the Fiori “My Paystub” application. BPP FIO-01   Please take time to review both the PDF guide and the video.

Click to view My PayStub video

The purpose of this Business Process Procedure is to explain how to view benefits within the Fiori “My Benefits” application. BPP FIO-03  Please take time to review both the PDF guide and the video.

Click to view My Benefits video

The purpose of this Business Process Procedure is to explain how to approve timesheets in Fiori. BPP FIO-05  Please take time to review both the PDF guide and the video.

Click to view Approve Timesheets video

Ensuring your communication data is current is important for employees of the State of North Carolina. The purpose of this Business Process Procedure is to explain how to display your work communication data and update your personal communication data via the My Communication Data application. FIO-07  Please take time to review both the PDF guide and the video.

Click to Watch My Communmication Video

The purpose of this BPP is to introduce the Employee and Manager Fiori Launchpad Homepage. Fiori will be the new mobile friendly, web-based interface for the State of North Carolina that provides access to the Integrated HR-Payroll System. FIO-09

It is important for employees of the State of North Carolina to stay up to date on HR – Payroll News. The purpose of this Business Process Procedure is to explain how to access or check updates and messages within the News tile in the Integrated HR-Payroll System using the Fiori Launchpad. FIO-11 Please view the PDF and the video.

Click to View the Employee - News Video

The purpose of this BPP is to explain how to access the My Employee Quota Overview Report in the Integrated HR-Payroll System via the Fiori Interface. The My Employee Quota Overview report is a manager report that provides quota available/used/entitlements hours for direct report employees. This report is available for ALL managers and Interface managers and is designed for browser use as well as mobile use. FIO-13  Please view the PDF and the video.

Click to Watch the My Employee Quota Overview Video

The purpose of this Business Process Procedure is to demonstrate how Funding Approvers use transaction PO13 to change the budgeted amount for positions during the PCR review process in the Integrated HR-Payroll System. BPP FN-02. 

The purpose of this Business Process Procedure is to demonstrate how to use transaction ZPAR012. BPP FN-04. 

The purpose of this business process procedure is to explain how to run a report in the background in the Integrated HR-Payroll System. BPP GN-04.

The purpose of this business process procedure is to explain how to manage your Favorites folder in the Integrated HR-Payroll System. BPP GN-08. 

The purpose of this Business Process Procedure (BPP) is to explain how to approve leave requests in the Integrated HR-Payroll System. BPP MSS-02. 

The purpose of this Business Process Procedure (BPP) is to explain how to access and use the Quota Balance Overview in the Integrated HR-Payroll System. BPP MSS-06. 

 The purpose of this Business Process Procedure (BPP) is to explain how to access and use the Working Time Report in the Integrated HR-Payroll System. BPP MSS-08. 

The purpose of this Business Process Procedure (BPP) is to explain how to access and use the team calendar in the Integrated HR-Payroll System. BPP MSS-10. 

This document is used when a Position Competency Level change is needed for Career Banded or Skilled Based Pay (SBP) positions only. BPP OM-25. 

The purpose of this Business Process Procedure is to explain how to create time specification/employ periods in the Integrated HR-Payroll System. BPP PER-58.

The purpose of this Business Process Procedure is to explain how to maintain HR master data to correct a mistake on an employee’s master record in the Integrated HR-Payroll System. BPP PER-60.

The purpose of this Business Process Procedure is to explain how to process a Cancel Salary Adjustment in the Integrated HR-Payroll System. BPP PER-63. 

The purpose of this Business Process Procedure is to explain how to process a Demotion Action in the Integrated HR-Payroll System. BPP PER-65. 

The purpose of this Business Process Procedure is to explain how to process a Leave of Absence in the Integrated HR-Payroll System. BPP PER-67. 

The purpose of this Business Process Procedure is to explain how to process a Leave of Absence for Short Term Disability in the Integrated HR-Payroll System. BPP PER-69. 

The purpose of this Business Process Procedure is to explain how to process a New Hire Action in the Integrated HR-Payroll System. BPP PER-71. 

The purpose of this Business Process Procedure is to explain how to process an action where a person is transferring from a non-Beacon agency to a Beacon agency. BPP PER-73. 

The purpose of this Business Process Procedure is to explain how to process a Range Revision in the Integrated HR-Payroll System. BPP PER-75. 

The purpose of this Business Process Procedure is to explain how to process a Reinstatement/Reemployment from Workers’ Comp in the Integrated HR-Payroll System. BPP PER-77.

The purpose of this Business Process Procedure is to explain how to process Reinstatement/Reemployment Action from LOA in the Integrated HR-Payroll System. BPP PER-79. 

The purpose of this Business Process Procedure is to explain how to process a Separation Action in the Integrated HR-Payroll System. BPP PER-81. 

The purpose of this Business Process Procedure is to explain how to process a suspension in the Integrated HR-Payroll System. BPP PER-83.

The purpose of this Business Process Procedure is to explain how to reinstate/reemploy National Guard members in the Integrated HR-Payroll System. BPP PER-86. 

The working title of a Position needs to be changed...

There is a need to display various infotype data on an organizational unit...

This transaction is used to display position relationships established for an Org unit and job...

There is a need to view an employee's Time Evaluation results...

The purpose of this Business Process Procedure is to explain how to display bank detail information in the Integrated HR-Payroll System. BPP PY-19. 

The purpose of this Business Process Procedure is to explain how to view a recurring deduction or payment that is either deducted from an employee’s pay or paid to the employee in the Integrated HR-Payroll System. PY-21 

The purpose of this Business Process Procedure is to explain how to enter a recurring deduction or payment that is either deducted from an employee’s pay or paid to an employee in the Integrated HR-Payroll System. BPP - PY-23. 

The purpose of this Business Process Procedure is to explain how to generate a payroll journal once payroll has been run in the Integrated HR-Payroll System. BPP PY-25. 

The purpose of this Business Process Procedure is to explain how to display payroll results information for one or more employees in the Integrated HR-Payroll System. BPP PY-27. 

The purpose of this Business Process Procedure is to explain how to report employee daily meals expense compensation in the Integrated HR-Payroll System. BPP PY-29. 

A position is assigned to a different level and Job classification...

This transaction is used to display position infotypes that are in either active or planned status...

Organizational Structure Report...

The purpose of this Business Process Procedure is to explain how to enter an FML transaction in the Integrated HR-Payroll System.  BPP TM-47. 

The purpose of this Business Process Procedure is to explain Subtype ZCOS, Holiday Council of State, on IT2012 in the Integrated HR-Payroll System. BPP TM-49. 

The purpose of this Business Process Procedure is to explain how to record the leave an employee is donating to another employee who has been approved to participate in the Voluntary Shared Leave program in the Integrated HR-Payroll System. BPP TM-51. 

The purpose of this Business Process Procedure is to explain how to enter a substitute for an employee who is unable to work their shift. BPP TM-53. 

The purpose of this Business Process Procedure is to explain how to use the TIME Evaluation Error Messages transaction in the Integrated HR-Payroll System. TM-56

The purpose of this Business Process Procedure is to explain how to change an individual’s work schedule in the Integrated HR-Payroll System. BPP TM-58.

The purpose of this Business Process Procedure is to explain how to print a mass time statement print job. BPP TM-61. 

The purpose of this Business Process Procedure is to demonstrate how to use transaction CATS_APPR_LITE to approve released time on behalf of an employee’s supervisor. BPP TM-63.

The purpose of this Business Process Procedure is to allow agencies to account for employees who used certain types of Approved leave during conversion that would have created overtime and need to be compensated in the Integrated HR-Payroll system. This is a one-time entry only valid on 4/1/2008. BPP TM-65.

There is a need to move an existing position from one Organizational Unit to another Organizational Unit within an Agency...

The purpose of this Business Process Procedure is to demonstrate how Division and Agency approvers access their Workflow inbox, review their pending PCRs and take action on them. BPP WF-03. 

The purpose of this Business Process Procedure is to explain the PA Workflow Approval process in the Integrated HR-Payroll System. BPP WF-09