Help Documents

This job aid answers the most frequently asked questions about the 1095-C form. By March 4, 2019, BEST Shared Services will have mailed the 1095-C tax forms to eligible employees. This form will contain detailed information about your personal health care coverage. It is important to keep this form for your 2018 tax records. Job Aid BEN-1 

This job aid explains the types of Qualifying Life Events for Benefits Adjustments and what documentation is required. Job Aid BEN-03 

This job aid details the infotype screens utilized by the Benefits module in the Integrated HR/Payroll System.  Job Aid BEN-05

Print Benefits Confirmation Statement...Job Aid BEN-07

Null characters in the database are shown as ‘#’ (Hash) in WEBI reports. We will see how to display them as a space in this document...

The purpose of this job aid is to explain how to schedule a BOBJ report in the Integrated HR-Payroll System Reports cannot be scheduled directly from the Public Folders. Job Aid BOBJ-2. 

County Code Listing...

You have the option to continue your State Health Plan and your NCFlex Insurance Plans during your Leave of Absence (LOA). This notice provides continuation instructions. 

If, during your LOA, you are using approved/accrued leave and your pay continues in full, your benefits will continue without interruption and you do not need to do anything.

If, during your LOA, you are not using approved/accrued leave and are without pay (LOA/LWOP), see below. This includes, but is not limited to, LOAs for Family Medical Leave (FMLA), Family Illness Leave, Extended Illness, and Military.

IMPORTANT: Employees on LOA receiving Short Term Disability benefits or Workers‘ Compensation benefits are considered to be on LOA without pay (LOA/LWOP) for benefits continuation. This includes LOA-Workers‘ Compensation with supplement.

Web Intelligence (WEBI) Reports – displays an error message in a pop-up display box that is not very descriptive in certain circumstances. These messages are not customizable, and so some of the known errors are listed in this document. 

The purpose of this job aid is to explain how to record working time in the Integrated HR/Payroll System. Job Aid ESS-05.

The purpose of this job aid is to explain how to read and understand your pay statement. ESS-10.

The purpose of this job aid is to explain how to login to the Integrated HR-Payroll System as well as eBenefits in the Integrated HR-Payroll System. ESS-19. 

This is a collection of documents to assist Leave Administrators and HR Master Data Maintainers with time entries and corrections as related to FFCRA/CDE. It may help to review them in the order listed below.

• FFCRA Employee Rights Poster – this is the federal poster
• Understanding FFCRA Handout – this is the OSHR webinar
• FFCRA at a Glance Chart – OSHR chart
• FFCRA Leave Request Form 
• Modifications to the HR-PY System Memo
• FFCRA_Codes_DIT – this is the chart DIT HR created
• FFCRA A/A Chart – Combination chart of A/A types/reason/wage type/leave payout/supplement options
• FFCRA & the Integrated HR-Payroll System – powerpoint presentation
• HRD Provision 4 Memo
• Employee Emergency Leave Provision 4
• Entering CDE Supplemental Leave Payouts QRG - Job Aid - TM-55 
• IT416 Template Supplement

The purpose of this job aid is to suggest a standard payroll financial reconciliation process to compare three separate reports which should all have the same total payroll expense amounts. Job Aid FN-01. 

Agency Cost Center Cross Walks  FN-06 

The purpose of this Business Process Procedure is to explain how to create the Cost Distribution tab (Infotype 1018) while approving a Create New Position action in the Integrated HR-Payroll System. BPP FN-08

The purpose of this job aid is to share tips for maintaining the HR-Payroll System Cost Distribution Records. Job Aid FN-11 

The purpose of this job aid is to illustrate how to use the functions of the layout capabilities which can be found in many Integrated-HR Payroll System transactions. Some of the most common end user report transactions are listed below. Job Aid GN-01.

The purpose of this job aid is to provide a quick reference guide to SAP buttons in the Integrated HR-Payroll System. Job Aid GN-05. 

The purpose of this job aid is to provide agencies templates of the required information for some of the most frequent Organizational Management and Personnel Administration ticket requests. This job aid also includes some helpful tips to facilitate ticket processing.  Job Aid GN-09. 

The purpose of this job aid is to answer frequently asked questions about leave requests in the Integrated HR-Payroll System. Job Aid MSS-03. 

The #MULTIVALUE error occurs when the relationship between an attribute and its parent data element are broken in a report...

A template established by OSC & OSHR that outlines the recommended comments for all Organization Management (OM) PCRs/Actions. This Excel template is a one-stop tool for providing definitions of the OM Actions, tips, and guidelines for entering the recommended comments specific to each action.

The purpose of this job aid is to explain how to use transaction Z_OrgPath to show logically grouped organizational units. Job Aid OM-02.

The purpose of this job aid is to define all employee groups and subgroups. Job Aid PER-9 and OM-3. 

The purpose of this job aid is to provide a map for NCAS Keys to SAP. Job Aid OM-05. 

The purpose of this job is to provide a list and description of all OM infotypes. Job Aid OM-07. 

The purpose of this job aid is to define the fields that are included in the Create New Position (position action 100) screens and tabs. The fields are listed in the order they display on the SAP screen, reading left to right from each row. Job Aid OM-10.

The purpose of this job aid is to provide a description for each action along with the corresponding action code. Job Aid OM-12.

The purpose of this job aid is to show the ZPOS - Position Overview Screen which shows a “summary snapshot” of a position’s information. Job Aid OM-19

The purpose of this job aid is to provide a quick reference to tips and reminders for OrgPlus. Job Aid OM-22. 

The purpose of this job aid is to explain two hold indicators that have been added to IT1007 (Display Vacancy) in PO13 and PO13D—OSHR Hold on position and Agency Hold on Position. Job Aid OM-18.

A template established by OSHR that outlines the minimum standard for all Personnel Administration (PA) PCR/Action comments. This Excel template is a one-stop tool for providing definitions of the PA Actions/Reasons and guidelines for entering the required comments specific to each Action/Reason.

Payroll With Time Troubleshooting Quick Reference...

The purpose of this job aid is to define each of the Business Workplace Button functions. Job Aid PER-02

The purpose of this job aid is to explain how to change a work schedule rule. To change a work schedule rule on an individual, you will process the change via transaction code [PA30]. Always use COPY to keep a record of the historical work schedules. This process is used only if an action isn’t required for the change.  Job Aid PER-04

The purpose of this job aid is to document the disciplinary warning the employee has received. Disciplinary information should be entered as instances occur so that the system is current. Job Aid PER-06.

The purpose of this job aid is to answer frequently asked questions about the Employee Directory and provide troubleshooting assistance for common issues with the Employee Directory.  Job Aid PER-08

The purpose of this job aid is to explain how to update the Education infotype (0022) to reflect that the education has been verified and is no longer in pending status. Job Aid PER-11

The purpose of this job aid is to explain Infotype IT9834 – Employee Grievance Data and several related BI reports including 0034 – Employee Grievance Data, B0057 – Grievance Overview, and B0059 Grievance Summary. Job Aid PER-13.

The purpose of this job aid is to demonstrate how to locate a PA PCR. Job Aid PER-15.

The purpose of this job aid is to give step-by-step instructions for running the report, PC00_M02_LINFO.  Job Aid PER-17.

The purpose of this job aid is to provide a checklist of items to be completed for employees on Family Medical Leave Act (FMLA).  Job Aid PER-19.

The purpose of this job aid is to provide the steps that need to be completed for an employee going on shortterm disability. Job Aid PER-21.

The purpose of this job aid is to provide a checklist of things to be done when an employee returns to work after being out on workers’ compensation. Job Aid - PER-23.

The purpose of this job aid is to provide instructions on how to add comments to Infotypes within the Integrated HR/Payroll System.  Job Aid PER-25.

The purpose of this job aid is to explain how to determine if a New Hire action should be used vs. a Non-Beacon to Beacon action or a Reinstatement action. Job Aid PER-27.

The purpose of this job aid is to explain how to change and who should change employee and position eligibility settings using PO13, ZOMA069, ZPAA076, and PA30. Job Aid PER-29

The purpose of this job aid is to provide a quick reference to infotypes and transaction codes related to personnel administration. Job Aid PER-31.

The purpose of this job aid is to answer Frequently Asked questions about Personnel Administration. Job Aid PER-35

The purpose of this job aid is to be a companion job aid to the Personnel Administration-Business Process Procedures (PA-BPP). Job Aid PER-37

The purpose of this job aid is to explain how to reinstate an employee returning from Workers’ Comp LOA. This job aid also covers an Appointment Change Action when an employee returns part-time. Job Aid PER-42.

The purpose of this job aid is to describe Infotype 9822/Related Experience, which tracks related work experience and related education. Job Aid PER-44.

The purpose of this job aid is to explain the steps to be taken when an employee files for retirement. Job Aid PER-46.

The purpose of this job aid is to explain all the steps necessary to transfer an employee from one BEACON agency to another BEACON agency. Job Aid PER-48.

The purpose of this job aid is to explain the actions, reasons, and benefits for each type of workers’ compensation situation. Job Aid PER-50.

The purpose of this job aid is to explain which actions to use for each type of promotion. Job Aid PER-52.

The purpose of this job aid is to explain how to handle a reemployment vs. a reinstatement. Job Aid PER-54. 

Agency has a requirement to print check stub information (remuneration statement)...

The purpose of this job aid is to describe the process for Central Payroll W-2 reprint requests for Universities and inactive HR-Payroll employees. PY-02 

The purpose of this job aid is to answer frequently asked questions (FAQs) about imputed income for term life insurance. Job Aid PY-04.

The purpose of this job aid is to explain how to process a W-2 reprint request from State Agencies.

The first part of this document describes the process for requesting W-2 reprints for the years 2001-2008; the second part of the document describes the process for requesting W-2 reprints from OSC for the years prior to 2001. OSC contact information is provided at the end of this document. Job Aid PY-06. 

The purpose of this job aid is to explain the overpayment/claim process. Job Aid PY-08. 

The purpose of this job aid is to explain the recommended preliminary payroll review process. Job Aid PY-10. 

The purpose of this job aid is to explain how to execute a Salary Adjustment for an employee receiving Acting Pay or a Salary Adjustment for a Temporary In-Range Job Change. Job Aid PY-13. 

The purpose of this job aid is to provide a comprehensive list of the long text name for Wage Types. Job Aid PY-15. 

The purpose of this job aid is to explain how to process tax exempt withholding in the Integrated HR-Payroll System. Job Aid PY-17. 

Selected Tips for Agency System Management...

The purpose of this job aid is to explain the leave hierarchy, the order in which leave can be used. Job Aid TM-02.

The purpose of this job aid is to explain how Bonus Leave, A/A Type 9100 can be used and in what order. Job Aid TM-04.

The purpose of this job aid is to explain the CATC Report and how to identify if an employee has not reported enough hours. Job Aid TM-06. 

The purpose of this job aid is to provide an example of a charge object upload source file. Job Aid TM-08.

The purpose of this job aid is to explain how to identify employees who have a negative time balance. Job Aid TM-11.

The purpose of this job aid is to explain the eligibility, accrual, usage, and payout of incentive leave – Quota 29. Job Aid TM-13. 

The purpose of this Job Aid is to explain the aging and deduction records contained on Infotype (IT) 9901. The B0202: Comp Aging Report and the B0210: Adverse Weather Liability Report (both available in BI) are summary level reports of the information provided on the IT9901 records. The IT9901 records can be examined for a specific employee to better understand the details of the accrual, deduction, and expiration of aged balances. Job Aid TM-16.

The purpose of this job aid is to explain how to end military training leave in the Integrated HR/Payroll System. Job Aid TM-18. 

The purpose of this job aid is to provide a description of each type of leave in the Integrated HR/Payroll System. Job Aid TM-20.

The purpose of this job aid is to explain the process for recovering advanced leave in the Integrated HR/Payroll System. Job Aid TM-22. 

The purpose of this job aid is to explain how to stop holiday premium pay in the Integrated HR/Payroll System. Job Aid TM-24.

The purpose of this job aid is to explain how Special Bonus FY19-20 may affect the calculation of vacation leave that would normally convert to Sick Leave on January 1. Job Aid TM-26. 

The purpose of this job aid is to assist agencies that do not use the FMLA workbench in the Integrated HR/PY System.  It helps to determine the number of entitlement hours for a FMLA event for both full time and part time employees. Job Aid TM-37.

The purpose of this job aid is to provide an end-of-period checklist for time recording for time administrators. Job Aid TM-29. 

The purpose of this job aid is to provide a quick reference to Attendance/Absence (A/A) Types, transaction codes and descriptions, a visual of the leave hierarchy for approved leave, daily work schedules for substitutions and a minutes/decimals conversion for time entry. Job Aid TM-31. 

The purpose of this job aid is to give an overview of time entry in the Integrated HR-Payroll System and describes positive time/actual pay, positive time/exception pay, and negative time pay. Job Aid TM-33. 

The purpose of this job aid is to provide a sample of and description of timesheet icons used in the Integrated HR/Payroll System. Job Aid TM-35.

The purpose of this job aid is to assist in calculating the number of Voluntary Shared Leave hours which are to be returned to active donors at a prorata basis at the end of the recipient's medical condition. If donor contributed 10% of the overall total, then active donor will receive 10% of the remaining balance. Inactive donors are not eligible. Prorated amounts not returned to inactive donors should be disbursed to remaining active donors. Job Aid TM-38.                  
 

This job aid is intended to provide a listing of working weeks. Job Aid TM-40.

The purpose of this job aid is to explain how the data entered in the Key date field may display an inaccurate total of the time entry/overtime for a 28-day overtime period when the NORML-28 Data Entry Profile is selected. Job Aid TM-42. 

The purpose of this job aid is to explain the Liability Leave Time Evaluation Messages viewable on transaction PT_ERL00.  Job Aid TM-44. 

The purpose of this job aid is to provide a reference to CDE Worked – Mandatory Comp and the supporting Integrated HY-Payroll System behavior that includes attendance types, accruals, time transfer specifications, payout, error handling, and reporting. Job Aid TM-46.

Points of Interest

• 2013 Highlights
• Advanced Leave
• Coming Soon
• Substitutions
• Reporting Tools
• Negative Balances
• Ahead in 2014

The purpose of this job aid is to answer frequently asked questions regarding the PTFMLA Workbench in the Integrated HR-Payroll System. Job Aid TM-71. 

Holiday Calendars...

Problem: After clicking the Business Objects tab in the portal, one of the error screens below displays instead of the Business Objects launch pad screen.

Cause: The login process is not working correctly, or the maximum number of licenses has been reached. 

Actions: Please send an e-mail to BEST Shared Services at Best@osc.nc.gov with a snapshot of your screen and request that a ticket be created. BEST should forward the ticket to the Functional SAP Portal Support team. 

The purpose of this job aid is to explain how the PA Workflow Inbox works. Job Aid WF-02. 

The purpose of this job aid is to show the routing for approval process for PA Workflow Actions. Job Aid WF-06. 

The purpose of this job aid is to show which OSC training classes are needed to receive PA-specific roles within the Integrated HR/Payroll System. Job Aid WF-08. 

The purpose of this job aid is to explain how to generate the PA Workflow Report and how to set up an ALV Variant. Job Aid WF-11. 

The purpose of this job aid is to explain OM workflow and the OM Business Workplace Dynamic Columns and Layouts. Job Aid WF-13. 

The purpose of this job aid is to explain the Overview Tree frame of the Business Workplace which is the working environment used for organizing and managing folders, documents, messages, distribution lists and objects. Job Aid WF-15. 

The purpose of this report description is to explain how to generate the Salary Increase Monitoring Report. Report Description B0003

The purpose of this report description is to explain the Participating Employees with Benefit Plans report and how to generate it in the system. Report Description B0011. 

The purpose of this report description is to explain the purpose of and how to generate the Compensation Modeling report. Report Description B0013.

The purpose of this report description is to explain the purpose of and how to generate the Employee Action Duration Report. Report Description B0019.

The purpose of this report description is to describe and explain how to generate the Employee Pay by Quartile report.  Report Description B0026.

The purpose of this report description (B0029) is to describe the EEO Planning by Org Structure report and how to generate it in the system. Report Description B0029.

The purpose of this report description is to explain how to generate and use the staffing by occupational category report, Report Description B0031.

This report shows Equal Employment Opportunity (EEO) demographics by Personnel Area and SOC Category. The demographics represent counts and percentages for Total Employees, New Hires, and Promotions.

The report is useful in analyzing various characteristics such as race/gender as it relates to various factors.  It is used to make comparisons by Personnel Area, SOC Category, Employees, New Hires and Promotions.  The report is useful in analyzing decisions related to internal equity and any disparity in Percentages Represented by Employees, New Hires and Promotions.

The purpose of this Report Description is to explain how to display Employee Personal Data in the Integrated HR-Payroll System. Report Description B0037. 

The B0040: Employee Performance Rating & Salary report provides a list of active employees within the organizational unit selected, along with each employee’s performance rating and salary as of the end of the year cycle selected.

This report can be used to obtain the list of performance ratings for the organizational unit specified to view the ratings have been entered for the employees within the organizational unit specified. This report can be used to determine if a supervisor has completed the ratings for the employees within his/her unit, or if there are missing entries for specific employees. Report Description B0040.

This report shows employee action detail and action counts for Separations and Outbound Transfers.

This report can be used to examine action detail of Separations and Outbound Agency Transfers for validation of metrics on the ‘B0042: Employee Turnover’ report. Report Description B0042-1.

The purpose of this report is to display Work Communication Data in the Integrated HR-Payroll System. Report Description B0044. 

Objective: To develop a method of self-populating North Carolina Industrial Commission Form 22 using data contained in the Integrated HR-Payroll System. Report Description B0048. 

The purpose of this report description is to explain how to generate the crystal report B0050. Report Description B0050. 

The purpose of this Report Description is to explain how to generate the report that lists only positions that were filled within the selected date range, and it calculates how many days it took to fill them.  Report Description B0054 

The purpose of this Report Description is to explain how to generate the grievance overview report in the Integrated HR-Payroll System. Report Description B0057. 

The purpose of this Report Description is to explain how to get legislative increase details in the Integrated HR-Payroll System. Report Description B0061. 

This report provides a list of employees who have achieved at least 10 years of creditable service, and are eligible to receive a longevity payment within 12 months of the date the report is executed.  The Office of State Human resources longevity policy states that full-time and parttime (20 hours or more) permanent, probationary, trainee and time-limited employees are eligible for longevity pay.

This report can be used to determine the estimated longevity for eligible employees within an org unit for a 12 month period, rather than performing manual calculations. The amount of estimated longevity is calculated by multiplying the employee’s salary by the longevity percentage rate based on the employee’s length of service as of the date the report is executed. The percentage rate increases as the employee completes 10, 15, 20, and 25 years of service. This report can be used for budgeting, to estimate and plan salary and longevity payments for a 12 month period for a specified org unit(s). Report Description B0064.

This report shows the components of the North Carolina Accounting System (NCAS) cost distribution that have been cross-walked to the SAP system. It shows the budget code (SAP fund application), Fund Type (NCAS -GASB), SAP Fund, Funding Source, Cost Center, Order Number, NCAS Financial Key. The NCAS to SAP crosswalk information will be included on this report if position(s) have been budgeted for the cost center in SAP. Report Description B0067.

The purpose of this Report Description is to explain how to generate a severance pay calculations report in the Integrated HR-Payroll System. Report Description B0072. 

The purpose of this report is to display Position Attributes in the Integrated HR-Payroll System. Report Description B0077. 

This report shows Last Employee Action in Effect as of Selected Date. This report shows the most current action (to date) on an employee.

This report is used to provide a list of employees and their last action as of a specified date, along with additional details such as action effective date and original hire date. It can be used to answer simple questions such as “Which employees are currently on LOA?” or “Which employees have not had a promotion since being hired?” Report Description B0080.

The purpose of this Report Description is to explain how to display position eligibility settings in the Integrated HR-Payroll System. Report Description B0083. 

The purpose of this report is to display active employee salary analysis compared to banded or graded salary ranges in the Integrated HR-Payroll System. Report Description B0088. 

The purpose of this Report Description is to explain how to obtain a list of employees by personnel area in the Integrated HR-Payroll System. Report Description B0095. 

The B0098 Time to Process Separations Metrics report compares the effective date of the employee separation action to the date it was processed to determine whether the change was processed retroactively or not, and if so, by how many days. Report Description B0098.

This report lists vacant positions for a specified date range, along with their budgeted salaries and the number of days the positions have been vacant.

This report can be used to view all vacancies and the budgeted salary and number of days vacant for each vacancy, to determine and plan for possibly hard to fill positions. This report can be used for organizational management, budget and funding planning for positions within organizational units. Report Description B0104. 

The B0112-D Positions Vacant-Filled Comparison dashboard report displays totals of all positions for the current calendar month for all State agencies by funding source; totals are also broken out by job family for the funding source selected. 

This dashboard report provides at-a-glance totals and percentages of vacant and filled positions. The pie chart shows the number and percentage of vacant and filled positions statewide by funding source. The stacked chart shows the number and percent of vacant and filled positions by funding source by job family. Report Description B0112D.

This report shows SPA, EPA, and Supplemental/Judicial full-time equivalent position counts for the organizational unit(s) and calendar month/year selected. 

This report can be used to gather “at-a-glance” Full-time Equivalent (FTE) counts for organizational units as needed. It is broken down into Subject to the Personnel Act (SPA), Exempt from the personnel Act (/EPA), and Supplemental/Judicial categories, so it can be used to quickly identify which organizational units have positions within these categories, along with the count for each category. Report Description B0117. 

This report shows employee salary actions and budget detail corresponding with the action Effective Date.  Budgeted and salary amounts shown are based on the funding percent designated by the Cost Distribution for the position.  Budget information includes Fund, Application of Fund, Funding Source, and Cost Center. Report Description B0139.

The B0149 Positions by Funding Source report shows the position, funding information. It shows position, funding source, fund, application of funds, cost center, employee salary, and total budget amt.  This report also shows position full-time equivalent (FTE) counts. 

This report can be run to view a list of positions with funding information for specified organizational units, so it can be used for budget funding planning for positions. The report can be used to compare the employee’s annual salaries with the budgeted salaries of the positions within the org unit specified. Report Description B0149. 

The purpose of this Report Description is to explains how to generate a report of employees who are eligible for benefits but have not enrolled. Report Description B0151. 

The B0153 Time to Process LOA Metrics report compares the effective date of the employee’s leave of absence action to the date it was processed to determine whether the change was processed retroactively or not, and if so, by how many days. The report contains the following calculations:

**Processed On Time
**1 - 29 Days Retro
**30 - 59 Days Retro
**>59 Days Retro
**Total Transactions

Report Description B0153.

The B0161: Employee Headcount Over Time shows employee headcounts over one or more time periods. Free characteristics include demographics and employee pay information. 

This cross tab report shows employee headcounts over one or more time periods. Available Objects include demographics and employee pay information. This report can be used to compare employee counts over different months to measure employment fluctuations and trends. Report Description B0161.

The purpose of this Report Description is to explain how to generate employee information for I-9 residence status in the Integrated HR-Payroll System. Report Description B0164. 

The B0165-1 Job Attributes without Org Unit report displays detail about selected job(s), including job min/max/ref information, without organizational units. 

This report can be run to view of list of job classifications statewide. The report can be used to compare the job classifications statewide to job classifications within a specific agency. In order to compare, the B0165 Job Attributes would also need to be run for the same job classification(s) for the specified organizational unit(s). The results from these two reports would then need to be compared manually. This report lists all jobs with or without any associated positions. Report Description B0165-1. 

This report compares an agency’s/university’s work force to the NC population by State SOC Subcategory, State SOC Category and All Occupations and is associated with three reporting views.

• The first reporting tab compares an agency’s/university’s work force to the NC population by State SOC Subcategory. (The NC population and labor force are defined through the most recent US census data.) This report tab includes demographic information such as race and gender.
• The second reporting tab compares an agency’s/university’s work force to the NC population by State SOC Category. (The NC population and labor force are defined through the most recent US census data.) This report tab includes demographic information such as race and gender.
• The third reporting tab compares an agency’s/university’s overall work force data to the NC population by demographic groups (such as race and gender). This report tab provides an at-a-glance look at an agency’s/university’s workforce by demographics.

This report is useful in analyzing the composition of an agency’s/university’s work force and determining underutilization. This report is useful in determining the distribution of employees in an agency’s/university’s work force. This report is useful in EEO planning to help create a more diverse workforce.

This report is useful in a general comparison of an agency’s/university’s overall work force by demographic groups (such as race and gender). This report is used for a quick overview of an agency’s/university’s overall work force by demographics. Report Description B0171.

This report compares an agency’s work force to the NC occupation specific labor force by Federal Category. This report includes demographic information such as race and gender.

Also this report compares an agency’s overall work force to the NC population by demographics (such as race and gender). This report provides an at-a-glance look at an agency’s total work force by demographics.

This report is useful in analyzing the composition of an agency’s work force and determining underutilization. This report is useful in determining the distribution of employees in an agency’s work force. This report is useful in EEO planning to help create a more diverse work force.

This report is useful in a general comparison of an agency’s overall work force by demographic (such as race and gender). This report is used for a quick overview of an agency’s overall work force by demographics. Report Description B0178.

The B0185: LOA Actions with Absences Shows Employee Leave Of Absence (LOA) Actions and Time Entry corresponding to the LOA period. 

This report can be used to help monitor timesheet data entry in the BEACON HR/Payroll system while an employee is on a Leave Of Absence (LOA) event. This report provides an input control which can be used to isolate records where time other than leave has been recorded during an LOA event. Generally, entries that are not leave related will cause an error in the time evaluation process. This report provides visibility to the erroneous records. See the “Special Report Considerations/Features” section for further information on how to use the input control tool. This report provides statistics such as the number of LOA events within a period and total hours of LOA with and without pay. Report Description B0185.

The purpose of this job aid is to explain the layout and how to access the Positions Vacant – Filled report in the Integrated HR/Payroll System. Report Description B0194. 

The purpose of this Report Description is to explain how to run the Comp Time Aging report in the Integrated HR-Payroll System. Report Description B0202. 

The purpose of this job aid is to explain how to generate the Time Timesheet Exceptions report to monitor discrepancies caused by transfer errors. Report Description B0204. 

The B0206 Holiday Activity report displays the amount of holiday time accrued, used and moved to Holiday Comp during a selected date range within the current or three prior months. Report Description B0206.

The purpose of this Report Description is to explain how to run a report that displays time that has been approved late. Report Description B0208. 

The purpose of this Report Description is to explain how to generate information on outstanding liability leave in the Integrated HR-Payroll System. 

This report displays outstanding Liability Leave. Columns represent each future month and the total number of hours set to age out in that month per employee. Users have the ability to display hours by day for a more detailed report. Report Description B0210.

The purpose of this Report Description is to explain how to generate the VSL by Receiver report which displays by recipient the hours donated and from whom in the Integrated HR-Payroll System. Report Description B0212. 

The purpose of this Report Description is to explain how to generate a report of voluntary shared leave by donors in the Integrated HR-Payroll System. Report Description B0214. 

This report shows the Received Shared Leave hours, hours donated to Shared Leave, and the associated hours estimated cost by agency.

This report complies with Section 3 of Session Law 2010-139. The State Personnel Commission is required to report annually on the Voluntary Shared Leave program for the prior fiscal year on or before October 15th each year.

OSHR will be able to track and monitor the VSL Hours Donated, Received, and Used with the Estimated Cost of the VSL Hours by Agency. Report Description B0216.

The purpose of this job aid is to explain how to generate the Employee History Report. Report Description BP002. 

This report shows employee action count summary by Personnel Area, Organizational Unit, Action Type for a specified Effective Date range or Processed Date range and includes BEACON actions and converted PMIS actions. Report Description BP006.

• Provide action count to management
• Monitor action activity by Org Unit for trending and analysis 

The BP038: Employee Headcount by Org Structure shows employee headcounts over a single month time period. Free characteristics include demographics and employee pay information besides Employee veteran status and military status. 

This report shows employee headcounts over a single month time period. This report counts the total number of active employees with a break down by SPA/EPA, Supplemental/Judicial as of the end of the calendar year/month specified. This report extracts employees from IT0001 in SAP ERP, or from the PMIS Employee snapshot data. Data from PMIS is available for any month from the years 2000 to 2007/2008 (to Beacon go-live date) for the Beacon agencies, and from 2000 to 2011 for University SPA employees. It lists the number of employees for the organizational unit selected as of the end of the calendar month/year specified. This report provides information on veteran status, military status, different veteran types and a veteran summary. This report provides employee headcount by ethnicity and salary range. Review Available Objects if additional fields are required. Available Objects include demographics and employee pay information. Report Description BP038.

The purpose of this Report Description is to explain how to generate a list of all employees and their current information based on a single Last Name lookup in the Integrated HR-Payroll System. Report Description BP150. 

The purpose of this Report Description is to explain how to lookup employee information in the Integrated HR-Payroll System. Report Description BP250. 

This job aid explains how to print the Benefits Confirmation Statement. BEN-07

The purpose of this Business Process Procedure is to explain how to notify employees on leave of absence of continuation options for benefits. BPP BEN-09. 

The purpose of this Business Process Procedure is to explain the process for generating Health Plan Not Yet Enrolled Letter in the Integrated HR-Payroll System. BPP BEN-11. 

The purpose of this Business Process Procedure is to explain how to display benefits enrollment information for employees in the Integrated HR-Payroll System. BPP BEN-13 

Agency has received information that budget needs to be changed and that their funds need to be split...

Use this document to change the Evening Shift Premium for a Position...

Use this document to change the Holiday Premium Rate for a Position...

Use this document to change the Overtime Compensation settings for a Position...

Use this document to change the Position Callback Rate for a Position...

There is a need to change the position employee group or employee subgroup...

There is a need to enter new information on a position...

Use this document to change the Weekend Shift Premium for a Position...

A position action request has been created, but not submitted to workflow, and changes need to be made to the request...

The descriptions saved on a position need to be reviewed or updated...

Cost distribution information on a position is needed...

The user wishes to display the vacancy status of a position...

The purpose of this job aid is to explain how to access the Time Quota Overview in the Integrated HR/Payroll System. ESS-04 BPP.

The purpose of this job aid is to explain how to submit a leave request in the Integrated HR/Payroll System. ESS-07 BPP.

The purpose of this business process procedure is to explain how to display an overview of your enrollment in various benefit plans. ESS-12 BPP.

The purpose of this Business Process Procedure is to explain how to view your Work Communication Data in the Integrated HR-Payroll System. ESS-15 

The purpose of this Business Process Procedure is to explain how to set up or change your address in ESS in the Integrated HR-Payroll System. ESS-17 

The purpose of this Business Process Procedure is to explain how to navigate the Pay Statement within the Fiori “My Paystub” application. BPP FIO-01   Please take time to review both the PDF guide and the video.

Click to view My PayStub video

The purpose of this Business Process Procedure is to explain how to view benefits within the Fiori “My Benefits” application. BPP FIO-03  Please take time to review both the PDF guide and the video.

Click to view My Benefits video

The purpose of this Business Process Procedure is to explain how to approve timesheets in Fiori. BPP FIO-05  Please take time to review both the PDF guide and the video.

Click to view Approve Timesheets video

The purpose of this Business Process Procedure is to demonstrate how Funding Approvers use transaction PO13 to change the budgeted amount for positions during the PCR review process in the Integrated HR-Payroll System. BPP FN-02. 

The purpose of this Business Process Procedure is to demonstrate how to use transaction ZPAR012. BPP FN-04. 

The purpose of this business process procedure is to explain how to run a report in the background in the Integrated HR-Payroll System. BPP GN-04.

The purpose of this business process procedure is to explain how to manage your Favorites folder in the Integrated HR-Payroll System. BPP GN-08. 

The purpose of this Business Process Procedure (BPP) is to explain how to approve leave requests in the Integrated HR-Payroll System. BPP MSS-02. 

The purpose of this Business Process Procedure (BPP) is to explain how to access and use the Quota Balance Overview in the Integrated HR-Payroll System. BPP MSS-06. 

 The purpose of this Business Process Procedure (BPP) is to explain how to access and use the Working Time Report in the Integrated HR-Payroll System. BPP MSS-08. 

The purpose of this Business Process Procedure (BPP) is to explain how to access and use the team calendar in the Integrated HR-Payroll System. BPP MSS-10. 

This document is used when a Position Competency Level change is needed for Career Banded or Skilled Based Pay (SBP) positions only. BPP OM-25. 

The purpose of this Business Process Procedure is to explain how to create time specification/employ periods in the Integrated HR-Payroll System. BPP PER-58.

The purpose of this Business Process Procedure is to explain how to maintain HR master data to correct a mistake on an employee’s master record in the Integrated HR-Payroll System. BPP PER-60.

The purpose of this Business Process Procedure is to explain how to process a Cancel Salary Adjustment in the Integrated HR-Payroll System. BPP PER-63. 

The purpose of this Business Process Procedure is to explain how to process a Demotion Action in the Integrated HR-Payroll System. BPP PER-65. 

The purpose of this Business Process Procedure is to explain how to process a Leave of Absence in the Integrated HR-Payroll System. BPP PER-67. 

The purpose of this Business Process Procedure is to explain how to process a Leave of Absence for Short Term Disability in the Integrated HR-Payroll System. BPP PER-69. 

The purpose of this Business Process Procedure is to explain how to process a New Hire Action in the Integrated HR-Payroll System. BPP PER-71. 

The purpose of this Business Process Procedure is to explain how to process an action where a person is transferring from a non-Beacon agency to a Beacon agency. BPP PER-73. 

The purpose of this Business Process Procedure is to explain how to process a Range Revision in the Integrated HR-Payroll System. BPP PER-75. 

The purpose of this Business Process Procedure is to explain how to process a Reinstatement/Reemployment from Workers’ Comp in the Integrated HR-Payroll System. BPP PER-77.

The purpose of this Business Process Procedure is to explain how to process Reinstatement/Reemployment Action from LOA in the Integrated HR-Payroll System. BPP PER-79. 

The purpose of this Business Process Procedure is to explain how to process a Separation Action in the Integrated HR-Payroll System. BPP PER-81. 

The purpose of this Business Process Procedure is to explain how to process a suspension in the Integrated HR-Payroll System. BPP PER-83.

The purpose of this Business Process Procedure is to explain how to reinstate/reemploy National Guard members in the Integrated HR-Payroll System. BPP PER-86. 

A charge object assignment to an Organizational Unit needs to be maintained...

You need to research which security roles a position has...

There is a need to display infotype master data for a Position object...

There is a need to display the organizational structure in a simple view, either with or without staff assignments displayed...

The purpose of this Business Process Procedure is to explain how to identify employees with positive wages greater than 90 days and/or negative wages crossing calendar years in a payroll run in the Integrated HR-Payroll System. BPP PY-18. 

The purpose of this Business Process Procedure is to explain how to view a one-time deduction or payment that is either deducted from an employee’s pay or paid to an employee in the Integrated HR-Payroll System. BPP PY-20 

The purpose of this Business Process Procedure is to explain how an employee can update banking details in the Integrated HR-Payroll System. BPP PY-22. 

The purpose of this Business Process Procedure is to explain how to enter a one-time deduction or payment that is either deducted from an employee’s pay or paid to an employee in the Integrated HR-Payroll System. BPP PY-24. 

The purpose of this Business Process Procedure is to explain how to evaluate payroll results based on specific wage types in the Integrated HR-Payroll System. BPP PY-26. 

The purpose of this Business Process Procedure is to explain how to display an employee’s payroll history in the Integrated HR-Payroll System. BPP PY-28. 

The purpose of this Business Process Procedure is to explain how to report employee moving expense reimbursement in the Integrated HR-Payroll System. BPP PY-30 

This transaction is used to display Job, Job Branch, and Job Family infotypes that are in either active or planned status...

This transaction is used to display position infotypes that are in either active or planned status...

A user would like to run a report for a given infotype for one or more positions...

The purpose of this Business Process Procedure is to explain how to enter time for employees using CAT2 in the Integrated HR-Payroll System. BPP TM-48. 

The purpose of this Business Process Procedure is to explain how to manually manage adjustments to an employee’s quota in the Integrated HR-Payroll System. BPP TM-50. 

The purpose of this Business Process Procedure is to explain how to process an employee receiving leave donations in the Integrated HR-Payroll System. BPP TM-52. 

Transaction PT50 – Quota Overview provides the overview of quota types for an employee. The overview includes the Entitlements, Remaining Balances, Requested, and Compensation for each quota type. Requested will display the deductions from the quota entitlements. TM-54

The purpose of this Business Process Procedure is to explain how to enter Advanced Sick leave or Advanced Vacation leave in the Integrated HR-Payroll System. TM-57

The purpose of this Business Process Procedure is to explain how to update absence deductions in the Integrated HR-Payroll System. TM-59 

The purpose of this Business Process Procedure is to explain how to view a list of Infotype 2013 – Quota Correction records in the Integrated HR-Payroll System. BPP TM-62. 

The purpose of this Business Process Procedure is to explain how to display working times in the Integrated HR-Payroll System. BPP TM-64. 

The purpose of this Business Process Procedure is to allow agencies to adjust time worked hours for any employee who recorded too many or not enough hours during conversion. This is a one-time entry only valid on 4/1/2008. BPP TM-66. 

2020 W2 Instructions. 

The purpose of this job aid is to provide instructions on how to sign up to receive electronic W-2c and to answer some frequently asked questions. Job Aid ESS-1. 

The purpose of this job aid is to answer frequently asked questions about W-2s. Job Aid ESS-13. 

The purpose of this business process procedure is to explain how to print a W-2/W-2c in the Integrated HR/Payroll System. BPP ESS-11. 

The purpose of this Business Process Procedure is to explain how to review, approve, or reject the funding and/or salary on a position related to the Personnel Change Request (PCR) in the Integrated HR-Payroll System. BPP WF-04 .

An agency has a need to record and report on time entries related to agency specific charge objects...