NCFS Help Documents

The purpose of this Quick Reference Guide is to provide a step-by-step explanation of how to manage grant authorizations in Budgets in the North Carolina Financial System. QRG BUD-26

The purpose of this Quick Reference Guide is to provide a step-by-step explanation of how to run budget dashboards in the North Carolina Financial System. QRG BUD-27 {A}

The purpose of this Quick Reference Guide is to provide a step-by-step explanation of how to Carryforward Funds Available (Appropriations) in the North Carolina Financial System. QRG BUD-28

The purpose of this Quick Reference Guide is to provide a step-by-step explanation of how to Carryforward PO Balances in the North Carolina Financial System. QRG BUD-29

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to create a journal with attachment optional. CM-01 {A}.

Video - Create a Journal with Attachment Optional

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to copy a journal CM-02 {A}.

Video - Copy a Journal

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to generate a Cash Availability Report CM-03 {A}.

Video - General Cash Availability Report

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to download ADFDI for Spreadsheets. CM-04 {A}.

Video - Download ADFDI for Spreadsheets

The following "how-to" video is a step-by-step explanation (Quick Reference Guide QRG) of how to generate deposit reports.CM-05 {A}.

Video - General Deposit Report

The following "how-to" video is a step-by-step explanation  (Quick Reference Guide QRG) of how to generate the daily disbursements report. CM-06 {A}.

Video - Generate Daily Disbursements Report

This Quick Reference Guide (QRG) covers the navigation to the Daily Cash Transactions Detail Report and how to generate the report output. The Daily Cash Transactions Detail Report provides the detailed transaction information related to all cash transactions posted to a specific cash account by Budget code. This report lists all deposits, disbursements (requisitions), and transfers that have posted to the North Carolina Financial System (NCFS). QRG CM-7 {A}.

This Quick Reference Guide (QRG) covers the navigation to the General Fund Appropriations, Expenditures, and Balances Report and how to generate the report output. The General Fund Appropriations, Expenditures, and Balances Report provides North Carolina Financial System (NCFS) users with YTD balance information (deposits/allotments, disbursements and transfers) in “Posted” status in the NCFS and related budgetary activity in the Budgetary Control module.

This Quick Reference Guide (QRG) covers the navigation to the Daily Transfers Report and how to generate the report output. The Daily Transfers Report provides information regarding the status of transfers by budget code and organization. QRG CM-09. 

This Quick Reference Guide (QRG) covers the navigation to the Deposits Report and how to generate the report output. The Deposits Report provides information regarding posted and unposted deposit entries for the day by journal batch, budget code, and agency. QRG CM-10. 

This Quick Reference Guide (QRG) provides the General Ledger (GL) Journal Entry users step-by-step instructions on how edit a journal entry. Journal Entry users use the edit journal feature when entering additional information to a saved journal that has not been completed and submitted for approval. This process is called editing the journal entry, and this QRG highlights the steps to completing this process. Job Aid CM-11. 

This Quick Reference Guide (QRG) provides the General Ledger (GL) Journal Entry user step-by-step instructions for entering transactions into North Carolina Financial System (NCFS) as a GL journal entry. A journal entry is the NCFS capability used to record a transaction to the Ledger. Manual Journal entries are entered directly into NCFS; only one transaction can be entered at a time. Deposits and Disbursements (requisitions) are entered as journal entries via the NCFS’ General Accounting module. Job Aid CM-12.

This Quick Reference Guide (QRG) provides step-by-step instructions on how General Ledger (GL) Journal Entry users enter journal entries via North Carolina Financial System’s (NCFS) Spreadsheet Upload functionality.

This Quick Reference Guide (QRG) covers the navigation to the General Fund Cash Balance Report and how to generate the report output. The General Fund Cash Balance Report provides Cash Management/Budget users with the account balance information (deposits/allotments, disbursements (requisitions) and transfers) in “Posted” status in the North Carolina Financial System (NCFS). This report also allows Cash Management/Budget users the ability to view available funds which includes appropriations and allotments for General Fund Budget Codes.

This Quick Reference Guide (QRG) provides General Ledger (GL) Journal Approval users step-by-step instructions on how to navigate to, review, and decide on journal entries.

This Quick Reference Guide (QRG) provides General Ledger (GL) users with conceptual information of the Release 1 North Carolina Financial System (NCFS) Chart of Accounts (COA).

This Quick Reference Guide (QRG) provides General Ledger (GL) Journal Entry users an overview on how to utilize the North Carolina Financial System (NCFS) Search Capabilities that are used when entering and managing financial transaction data.

The purpose of this Job Aid is to explain the layout and capabilities of the NCFS Springboard in the North Carolina Financial System. QRG CM-18 {A}.

The purpose of this Quick Reference Guide is to provide conceptual information on the journal approval process in the NCFS Cash Management System. QRG CM-19 {A}.

The following "how-to" video is a step-by-step explanation (Quick Reference Guide QRG) of how to correct a rejected journal. CM-20 {A}.

Video - Correct a Rejected Journal

The purpose of this job aid is to share corrective action for manual or spreadsheet journals, i.e., missing bank account. Job Aid CM-21 {A}.