NCFS Help Documents

The purpose of this Quick Reference Guide is to explain how to navigate the NCFS Cash Management System to review and decide on transfers and postings. QRG BUD-03. 

The purpose of this Quick Reference Guide is to explain how to search for allotments and review balances in the North Carolina Financial System. QRG BUD-05. 

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to copy a journal CM-02.  

Video - Copy a Journal

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to download ADFDI for Spreadsheets. CM-04 

Video - Download ADFDI for Spreadsheets

The following "how-to" video is a step-by-step explanation  (Quick Reference Guide QRG) of how to generate the daily disbursements report. CM-06 

Video - Generate Daily Disbursements Report

This Quick Reference Guide (QRG) covers the navigation to the Capital Improvement (CI) Interface Reconciliation Report and how to generate the report output. The CI Allotment Interface Reconciliation Report allows NCFS users to view Capital Improvement allotments as they are posted in the North Carolina Financial System (NCFS). This report provides information that allows users to reconcile allotments between NCFS and IBIS. QRG BUD-07 

This Quick Reference Guide (QRG) covers the navigation to the Integrated Budget Information System (IBIS) Appropriation General Ledger (GL) Interface Reconciliation Report and how to generate the report output. This report provides Budget users with information on how to reconcile the Capital Improvement (CI) appropriation entries that have interfaced from IBIS to North Carolina Financial System’s (NCFS) GL module. The CI appropriation entries interface in NCFS as journal entries and this information is then generated on the Appropriation GL Interface Reconciliation Report. QRG BUD-09

This Quick Reference Guide (QRG) covers the navigation to the Integrated Budget Information System (IBIS) Appropriation Transfer Budget Interface Reconciliation Report and how to generate the report output. This report provides Budget users information on how to view and reconcile General Fund appropriations that have interfaced from IBIS to the North Carolina Financial System (NCFS). This report is used to validate that appropriation transfers are accurately uploaded into NCFS from IBIS. QRG BUD-11

This Quick Reference Guide (QRG) provides the Budget users an overview on how budget appropriation transfers are viewed and managed in the North Carolina Financial System (NCFS). QRG BUD-13 

This Quick Reference Guide (QRG) provides North Carolina Financial System (NCFS) users step-by-step and conceptual information on advanced search functionality such as Query by Example (QBE), conditional operators, and wildcards. QRG BUD-15

The purpose of this Quick Reference Guide is to assist in the Special Fund reconciliation procedures for appropriations, allotments, disbursements, receipts, and cash activities by budget code.  QRG BUD-17

The purpose of this Quick Reference Guide is to assist in the Federal Fund reconciliation procedures for appropriations, allotments, disbursements, receipts, and cash activities by budget code.  QRG BUD-19

This Quick Reference Guide (QRG) covers the navigation to the General Fund Appropriations, Expenditures, and Balances Report and how to generate the report output. The General Fund Appropriations, Expenditures, and Balances Report provides North Carolina Financial System (NCFS) users with YTD balance information (deposits/allotments, disbursements and transfers) in “Posted” status in the NCFS and related budgetary activity in the Budgetary Control module. The General Fund Appropriations, Expenditures, and Balances Report provides budgetary and financial data for reverting general fund budget codes. QRG CM-08 

This Quick Reference Guide (QRG) covers the navigation to the Deposits Report and how to generate the report output. The Deposits Report provides information regarding posted and unposted deposit entries for the day by journal batch, budget code, and agency. QRG CM-10. 

This Quick Reference Guide (QRG) provides the General Ledger (GL) Journal Entry user step-by-step instructions for entering transactions into North Carolina Financial System (NCFS) as a GL journal entry. A journal entry is the NCFS capability used to record a transaction to the Ledger. Manual Journal entries are entered directly into NCFS; only one transaction can be entered at a time. Deposits and Disbursements (requisitions) are entered as journal entries via the NCFS’ General Accounting module. Job Aid CM-12.

This Quick Reference Guide (QRG) covers the navigation to the General Fund Cash Balance Report and how to generate the report output. The General Fund Cash Balance Report provides Cash Management/Budget users with the account balance information (deposits/allotments, disbursements (requisitions) and transfers) in “Posted” status in the North Carolina Financial System (NCFS). This report also allows Cash Management/Budget users the ability to view available funds which includes appropriations and allotments for General Fund Budget Codes. QRG CM-14 

This Quick Reference Guide (QRG) provides General Ledger (GL) users with conceptual information of the Release 1 North Carolina Financial System (NCFS) Chart of Accounts (COA).

The purpose of this Job Aid is to explain the layout and capabilities of the NCFS Springboard in the North Carolina Financial System. QRG CM-18. 

The following "how-to" video is a step-by-step explanation (Quick Reference Guide QRG) of how to correct a rejected journal. CM-20 

Video - Correct a Rejected Journal

The purpose of Quick Reference Guide is to explain how to navigate to and generate the Capital Improvement (CI) Cash Balance Report. QRG CM-27 

This Quick Reference Guide (QRG) covers the navigation to the Negative Budget Code Report and how to generate the report output. The Negative Budget Code Report provides North Carolina Financial System (NCFS) users negative cash balances by budget code (only negative amounts are included in the report). The purpose of the Negative Budget Code Report is to allow users to easily identify any budget code with a negative cash balance. CM-29 

The purpose of this Quick Reference Guide (QRG) is to provide agencies with a Month-End Close Checklist.  QRG CM-31

This Quick Reference Guide (QRG) provides the adaptation of CMCS screen information data to NCFS screens and reports. QRG CM-33 

The purpose of this job aid is to provide answers to the most frequently asked questions regarding NCFS Cash Management System. QRG CM-35 

The purpose of this quick reference guide is to provide instructions and tips for creating spreadsheet templates for Journal Entries or Intercompany (IC) Transfers using the multiple journals tabs. QRG CM-37 

This Quick Reference Guide provides step-by-step instructions on how North Carolina Financial System (NCFS) Intercompany (IC) Transfer Entry users can manually receive and complete a transfer. QRG ICT-4 

This Quick Reference Guide (QRG) provides Intercompany (IC) Entry users step-by-step instructions on how to reverse a transfer. QRG ICT-6 

The purpose of this job aid is to share corrective action for manual or spreadsheet journals, i.e., missing bank account. Job Aid CM-21. 

The purpose of this Job Aid is to explain how to create an intercompany transfer as a provider in the NCFS Cash Management System.. Job Aid CM-24. 

The purpose of this Business Process Procedure is to explain how to resolve a rejected intercompany transfer in the NCFS Cash Management System. BPP CM-23.