NCFS Help Documents

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Document Type: Quick Reference Guide
Title Description Updated
BUD-01 Appropriation Budget Interface Reconciliation Report QRG

The purpose of this Quick Reference Guide is to explain how to generate the Appropriate Budget Interface Reconciliation Report in the NCFS Cash Management System. QRG BUD-01. small green circle

04/15/21
BUD-02 Appropriation Transfer Budget Interface Reconciliation Report

The purpose of this Quick Reference Guide is to explain how to generate the Appropriation Transfer Budget Interface Reconciliation Report in the NCFS Cash Management System. QRG BUD-02 green dot

04/23/21
BUD-03 Approving and Posting Transfers (OSC Central Compliance)

The purpose of this Quick Reference Guide is to explain how to navigate the NCFS Cash Management System to review and decide on transfers and postings. QRG BUD-03. small green circle

04/23/21
BUD-04 Budget Code Balance by Type Report

The purpose of this Quick Reference Guide is to explain how to navigate and generate the Budget Code Balance by Type Report in the NCFS Cash Management System. QRG BUD-04.small green circle

04/26/21
BUD-05 Budget Inquiry - Searching Allotments QRG

The purpose of this Quick Reference Guide is to explain how to search for allotments and review balances in the North Carolina Financial System. QRG BUD-05. small green circle

04/26/21
CM-01 Create a Journal with Attachment Optional

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to create a journal with attachment optional. CM-01 small green circle

Video - Create a Journal with Attachment Optional

03/11/21
CM-02 Copy a Journal

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to copy a journal CM-02.  small green circle

Video - Copy a Journal

 

03/11/21
CM-03 Generate Cash Availability Report

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to generate a Cash Availability Report CM-03.  small green circle

Video - General Cash Availability Report

 

03/11/21
CM-04 Download ADFDI for Spreadsheets

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to download ADFDI for Spreadsheets. CM-04 small green circle

Video - Download ADFDI for Spreadsheets

 

03/11/21
CM-05 Generate Deposit Report

The following "how-to" video is a step-by-step explanation (Quick Reference Guide QRG) of how to generate deposit reports. CM-05 small green circle

Video - General Deposit Report

 

03/11/21
CM-06 Generate the Daily Disbursements Report

The following "how-to" video is a step-by-step explanation  (Quick Reference Guide QRG) of how to generate the daily disbursements report. CM-06 small green circle

Video - Generate Daily Disbursements Report

 

03/11/21
BUD-06 Appropriation Transfer GL Interface Report

This Quick Reference Guide (QRG) covers the navigation to the Integrated Budget Information System (IBIS) Appropriation Transfer General Ledger (GL) Interface Reconciliation Report and how to generate the report output. This report provides Budget users information on how to reconcile Capital Improvement (CI) appropriation transfers that have interfaced from IBIS to the North Carolina Financial System’s (NCFS) General Ledger Module (GL) module. QRG BUD-06 

04/30/21
BUD-07 Capital Improvement (CI) Allotment Interface Reconciliation Report

This Quick Reference Guide (QRG) covers the navigation to the Capital Improvement (CI) Interface Reconciliation Report and how to generate the report output. The CI Allotment Interface Reconciliation Report allows NCFS users to view Capital Improvement allotments as they are posted in the North Carolina Financial System (NCFS). This report provides information that allows users to reconcile allotments between NCFS and IBIS. QRG BUD-07 green dot

04/30/21
BUD-08 FBR IBIS Allotment Interface Reconciliation Report

This Quick Reference Guide (QRG) covers the navigation to the FBR IBIS Allotment Interface Reconciliation Report and how to generate the report output. This report provides information on how to reconcile general fund budget allotments imported from IBIS via an interface and identify any potential errors the North Carolina Financial System (NCFS).  QRG BUD-08
 

05/03/21
BUD-09 IBIS Appropriation GL Interface Reconciliation Report

This Quick Reference Guide (QRG) covers the navigation to the Integrated Budget Information System (IBIS) Appropriation General Ledger (GL) Interface Reconciliation Report and how to generate the report output. This report provides Budget users with information on how to reconcile the Capital Improvement (CI) appropriation entries that have interfaced from IBIS to North Carolina Financial System’s (NCFS) GL module. The CI appropriation entries interface in NCFS as journal entries and this information is then generated on the Appropriation GL Interface Reconciliation Report. QRG BUD-09

05/03/21
BUD-10 GL Inquiry - Reviewing Balances in NCFS QRG

This Quick Reference Guide (QRG) provides North Carolina Financial System (NCFS) users step-by-step instructions on how to review balances in NCFS. QRG BUD-10

05/03/21
BUD-11 IBIS Appropriation Transfer Budget Interface Reconciliation Report

This Quick Reference Guide (QRG) covers the navigation to the Integrated Budget Information System (IBIS) Appropriation Transfer Budget Interface Reconciliation Report and how to generate the report output. This report provides Budget users information on how to view and reconcile General Fund appropriations that have interfaced from IBIS to the North Carolina Financial System (NCFS). This report is used to validate that appropriation transfers are accurately uploaded into NCFS from IBIS. QRG BUD-11

05/03/21
BUD-12 Managing Budgets: Allotments - Release 1

This Quick Reference Guide (QRG) provides the Budget users an overview on how allotments are viewed in the North Carolina Financial System (NCFS).  QRG BUD-12 green dot

05/03/21
BUD-13 Managing Budgets: Appropriation Transfers - Release 1

This Quick Reference Guide (QRG) provides the Budget users an overview on how budget appropriation transfers are viewed and managed in the North Carolina Financial System (NCFS). QRG BUD-13 green dot

05/03/21
BUD-14 Managing Budgets: Appropriations - Release 1

This Quick Reference Guide (QRG) provides the Budget users an overview on how Budget appropriations are viewed in the North Carolina Financial System (NCFS). QRG BUD 14 green dot

05/04/21
BUD-15 Navigating and Managing Advanced Search QRG

This Quick Reference Guide (QRG) provides North Carolina Financial System (NCFS) users step-by-step and conceptual information on advanced search functionality such as Query by Example (QBE), conditional operators, and wildcards. QRG BUD-15

05/04/21
BUD-16 Navigating and Managing Basic Search QRG

This Quick Reference Guide (QRG) provides North Carolina Financial System (NCFS) users step-by-step and conceptual information on basic search functionality such as adding fields and saving searches. QRG BUD-16 green dot

05/04/21
BUD-17 Month End Reconciliation for Special Fund QRG

The purpose of this Quick Reference Guide is to assist in the Special Fund reconciliation procedures for appropriations, allotments, disbursements, receipts, and cash activities by budget code.  QRG BUD-17

05/26/21
BUD-18 Month End Reconciliation for General Fund QRG

The purpose of this Quick Reference Guide is to assist in the General Fund reconciliation procedures for appropriations, allotments, disbursements, receipts, and cash activities by budget code.  QRG BUD-18

05/26/21
BUD-19 Month End Reconciliation for Federal Fund QRG

The purpose of this Quick Reference Guide is to assist in the Federal Fund reconciliation procedures for appropriations, allotments, disbursements, receipts, and cash activities by budget code.  QRG BUD-19

05/26/21
CM-07 Daily Cash Transactions Detail Report

This Quick Reference Guide (QRG) covers the navigation to the Daily Cash Transactions Detail Report and how to generate the report output. The Daily Cash Transactions Detail Report provides the detailed transaction information related to all cash transactions posted to a specific cash account by Budget code. This report lists all deposits, disbursements (requisitions), and transfers that have posted to the North Carolina Financial System (NCFS). QRG CM-7 green dot

04/27/21
CM-08 General Fund Appropriations, Expenditures and Balances Report

This Quick Reference Guide (QRG) covers the navigation to the General Fund Appropriations, Expenditures, and Balances Report and how to generate the report output. The General Fund Appropriations, Expenditures, and Balances Report provides North Carolina Financial System (NCFS) users with YTD balance information (deposits/allotments, disbursements and transfers) in “Posted” status in the NCFS and related budgetary activity in the Budgetary Control module. The General Fund Appropriations, Expenditures, and Balances Report provides budgetary and financial data for reverting general fund budget codes. QRG CM-08 green dot

04/01/21
CM-09 Daily Transfer Report

This Quick Reference Guide (QRG) covers the navigation to the Daily Transfers Report and how to generate the report output. The Daily Transfers Report provides information regarding the status of transfers by budget code and organization. QRG CM-09. 

04/23/21
CM-10 Deposits Report

This Quick Reference Guide (QRG) covers the navigation to the Deposits Report and how to generate the report output. The Deposits Report provides information regarding posted and unposted deposit entries for the day by journal batch, budget code, and agency. QRG CM-10. 

04/22/21
CM-11 Editing a Journal Entry

This Quick Reference Guide (QRG) provides the General Ledger (GL) Journal Entry users step-by-step instructions on how edit a journal entry. Journal Entry users use the edit journal feature when entering additional information to a saved journal that has not been completed and submitted for approval. This process is called editing the journal entry, and this QRG highlights the steps to completing this process. Job Aid CM-11. 

04/15/21
CM-12 Entering a Journal Entry Manually

This Quick Reference Guide (QRG) provides the General Ledger (GL) Journal Entry user step-by-step instructions for entering transactions into North Carolina Financial System (NCFS) as a GL journal entry. A journal entry is the NCFS capability used to record a transaction to the Ledger. Manual Journal entries are entered directly into NCFS; only one transaction can be entered at a time. Deposits and Disbursements (requisitions) are entered as journal entries via the NCFS’ General Accounting module. Job Aid CM-12.

04/15/21
CM-13 Entering Journal Entries Spreadsheet Upload

This Quick Reference Guide (QRG) provides step-by-step instructions on how General Ledger (GL) Journal Entry users enter journal entries via North Carolina Financial System’s (NCFS) Spreadsheet Upload functionality.

04/04/21
CM-14 General Fund Cash Balance Report

This Quick Reference Guide (QRG) covers the navigation to the General Fund Cash Balance Report and how to generate the report output. The General Fund Cash Balance Report provides Cash Management/Budget users with the account balance information (deposits/allotments, disbursements (requisitions) and transfers) in “Posted” status in the North Carolina Financial System (NCFS). This report also allows Cash Management/Budget users the ability to view available funds which includes appropriations and allotments for General Fund Budget Codes. QRG CM-14 green dot

04/27/21
CM-15 Journal Approver Reviewing and Deciding on Journal Entries

This Quick Reference Guide (QRG) provides General Ledger (GL) Journal Approval users step-by-step instructions on how to navigate to, review, and decide on journal entries.

04/04/21
CM-16 New State Chart of Accounts - Release 1

This Quick Reference Guide (QRG) provides General Ledger (GL) users with conceptual information of the Release 1 North Carolina Financial System (NCFS) Chart of Accounts (COA).

04/04/21
CM-17 NCFS Search Capabilities Overview

This Quick Reference Guide (QRG) provides General Ledger (GL) Journal Entry users an overview on how to utilize the North Carolina Financial System (NCFS) Search Capabilities that are used when entering and managing financial transaction data.

04/04/21
CM-18 NCFS Springboard Overview

The purpose of this Job Aid is to explain the layout and capabilities of the NCFS Springboard in the North Carolina Financial System. QRG CM-18. small green circle

05/04/21
CM-19 Journal Entry Approval Overview

The purpose of this Quick Reference Guide is to provide conceptual information on the journal approval process in the NCFS Cash Management System. QRG CM-19 green dot

04/26/21
CM-20 Correct A Rejected Journal

The following "how-to" video is a step-by-step explanation (Quick Reference Guide QRG) of how to correct a rejected journal. CM-20 small green circle

Video - Correct a Rejected Journal

 

03/11/21
CM-26 Schedule Reports To Run Automatically QRG

The purpose of this Quick Reference Guide is to explain how to schedule reports to run automatically in the NCFS Cash Management System. QRG CM-26. small green circle

04/22/21
CM-27 Capital Improvement (CI) Cash Balance Report

The purpose of Quick Reference Guide is to explain how to navigate to and generate the Capital Improvement (CI) Cash Balance Report. QRG CM-27 green dot

04/27/21
CM-28 Creating Withdrawals in NCFS QRG

This Quick Reference Guide (QRG) provides North Carolina Financial System (NCFS) users step-by-step instructions on how to create a withdrawal in NCFS QRG CM-28 green dot

04/27/21
CM-29 Negative Budget Code Report

This Quick Reference Guide (QRG) covers the navigation to the Negative Budget Code Report and how to generate the report output. The Negative Budget Code Report provides North Carolina Financial System (NCFS) users negative cash balances by budget code (only negative amounts are included in the report). The purpose of the Negative Budget Code Report is to allow users to easily identify any budget code with a negative cash balance. CM-29 green dot

04/27/21
CM-30 Reversing a Journal Entry

This Quick Reference Guide (QRG) provides General Ledger (GL) Journal Entry users step-by-step instructions on how to reverse a journal entry. QRG CM-30 green dot

04/27/21
CM-31 NCFS Agency Month-End Close Checklist

The purpose of this Quick Reference Guide (QRG) is to provide agencies with a Month-End Close Checklist.  QRG CM-31

05/28/21
CM-32 NCFS June Year End Close Checklist for Users

The purpose of this Quick Reference Guide (QRG) is to provide agencies with a Year End Close Checklist for Users.  QRG CM-32

07/20/21
CM-33 CMCS to NCFS Screens

This Quick Reference Guide (QRG) provides the adaptation of CMCS screen information data to NCFS screens and reports. QRG CM-33 green dot

07/23/21
CM-34 NCFS Cash Management Process Schedule A

The purpose of this job aid is to show a detailed schedule for the NCFS Cash Management Process. QRG CM-34 green dot

07/23/21
CM-35 NCFS Cash Management FAQs

The purpose of this job aid is to provide answers to the most frequently asked questions regarding NCFS Cash Management System. QRG CM-35 green dot

07/23/21
CM-36 NCFS Transaction Category Value

The purpose of this Quick Reference Guide is to show a comprehensive list of all valid deposit and disbursement categories, as well as intercompany transfer types. QRG CM-36 green dot

07/23/21
CM-37 NCFS Cash Management Spreadsheet Upload Tips and Tricks

The purpose of this quick reference guide is to provide instructions and tips for creating spreadsheet templates for Journal Entries or Intercompany (IC) Transfers using the multiple journals tabs. QRG CM-37 green dot

07/23/21
ICT-1 Creating a Transfer (Manually)

This Quick Reference Guide provides step-by-step instructions on how North Carolina Financial System (NCFS) Intercompany (IC) Transfer Entry users can manually create a transfer. QRG ICT-1

05/05/21
ICT-2 Creating a Transfer (via Spreadsheet Upload)

This Quick Reference Guide provides step-by-step instructions on how Intercompany (IC) Transfer Entry Users can enter transfers via North Carolina Financial System’s (NCFS) Spreadsheet Upload functionality. QRG ICT-2

05/05/21
ICT-3 Navigating to North Carolina Financial System (NCFS) Reports

This Quick Reference Guide (QRG) provides North Carolina Financial System (NCFS) users with information regarding navigation to the General Ledger (GL), Intercompany (IC), and Budget reports in NCFS’s Budget catalog. This QRG provides navigation instructions to the reports area for North Carolina Financial System. Several key reports have their own QRG that provides detailed navigation instructions and report output overviews. Once navigation to the Reports Catalog is complete, see the individual report QRGs for more information on how to pull and read that specific report. QRG ICT-3 green dot

05/05/21
ICT-4 Receiving and Completing a Transfer (Manually)

This Quick Reference Guide provides step-by-step instructions on how North Carolina Financial System (NCFS) Intercompany (IC) Transfer Entry users can manually receive and complete a transfer. QRG ICT-4 green dot

05/05/21
ICT-5 Reversing a Transfer (OSC Central Compliance)

This Quick Reference Guide (QRG) provides Intercompany (IC) Entry users step-by-step instructions on how to reverse a transfer. QRG ICT-5 green dot

05/05/21
ICT-6 Reversing Transfers (QRG for Organizations)

This Quick Reference Guide (QRG) provides Intercompany (IC) Entry users step-by-step instructions on how to reverse a transfer. QRG ICT-6 green dot

05/05/21
ICT-7 Searching for Transfers

This Quick Reference Guide (QRG) provides the Intercompany (IC) Transfer Entry users an overview on how to utilize the North Carolina Financial System (NCFS) search capabilities to find information related to the organization's cash transfers. ICT-7 green dot

05/05/21
Document Type: Job Aid
Title Description Updated
CM-21 Corrective Action for Journals by Status

The purpose of this job aid is to share corrective action for manual or spreadsheet journals, i.e., missing bank account. Job Aid CM-21. small green circle

04/15/21
CM-22 Create an Intercompany Transfer as Receiver

The purpose of this Job Aid is to explain how to create an intercompany transfer as receiver in the NCFS Cash Management System. Job Aid CM-22. small green circle

04/20/21
CM-24 Create an Intercompany Transfer as Provider

The purpose of this Job Aid is to explain how to create an intercompany transfer as a provider in the NCFS Cash Management System.. Job Aid CM-24. small green circle

04/21/21
CM-25 Intercompany Transaction and Batch Status

The purpose of this job aid is to provide a list of Available Actions for the different types of Batch Status. Job Aid CM-25. small green circle

04/20/21
Document Type: BPP (Business Processes and Procedures)
Title Description Updated
CM-23 Resolve Rejected Intercompany Transfer

The purpose of this Business Process Procedure is to explain how to resolve a rejected intercompany transfer in the NCFS Cash Management System. BPP CM-23. small green circle

04/22/21
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