Donate to Hurricane Recovery

NCAS Help Documents

Document Type: Job Aid
Title Description
AP01 Procedure 04 Adding an Employee Vendor

The purpose of this job aid is to explain how to add an employee vendor in NCAS. Job Aid AP01-4.

AP01 Procedure 05 Changing an Employee Vendor

The purpose of this job aid is to explain how to change an existing employee vendor in NCAS. Job Aid AP01-5.

AP01 Procedure 06 Adding a Non-Trade Vendor

The purpose of this job aid is to explain how to add a non-trade vendor in NCAS. Job Aid AP01-6.

AP01 Procedure 07 Entering a Control Group

The purpose of this job aid is to explain how to enter a Control Group in NCAS. Job Aid AP01-7.

AP01 Procedure 08A Entering Direct Invoices Without Tax

The purpose of this job aid is to explain how to enter direct invoices (without tax) in NCAS. Job Aid AP01-8A.

AP01 Procedure 09A Applying a Debit or Credit Memo for Direct Invoices (without tax)

The purpose of this job aid is to explain how to apply a debit or credit memo for direct invoices (without tax) in NCAS. Job Aid AP01-9A.

AP01 Procedure 09B Applying a Debit or Credit Memo for Direct Invoices (with tax)

The purpose of this job aid is to explain how to apply a debit or credit memo for direct invoices (with tax) in NCAS. Job Aid AP01-9B.

AP01 Procedure 10A Entering Recurring Payments Without Tax

The purpose of this job aid is to explain how to enter recurring payments (without tax) in NCAS. Job Aid AP01-10A.

AP01 Procedure 10B Entering Recurring Payments with Tax

The purpose of this job aid is to explain how to enter recurring payments (with tax) in NCAS. Job Aid AP01-10B.

AP01 Procedure 11A Entering Variable Payments (without tax)

AP01 Procedure 11A Entering Variable Payments (without tax)...

AP01 Procedure 11B Entering Variable Payments (with tax)

AP01 Procedure 11B Entering Variable Payments (with tax)...

AP01 Procedure 12A Entering Multiple Payments (without tax)

The purpose of this job aid is to explain how to enter multiple payments (without tax) in NCAS. Job Aid AP01-12A.

AP01 Procedure 12B Entering Multiple Payments (with tax)

The purpose of this job aid is to explain how to enter multiple payments with tax in NCAS. Job Aid AP01-12B.

AP01 Procedure 13 Establishing a Vendor Model

The purpose of this job aid is to explain how to establish a vendor model in NCAS. Job Aid AP01-13.

AP01 Procedure 14 Establishing a Paying Entity Model

The purpose of this job aid is to explain how to establish a paying entity model in NCAS. Job Aid AP01-14.

AP01 Procedure 15 Retrieving a Model

The purpose of this job aid is to explain how to retrieve a model in NCAS. Job Aid AP01-15.

AP01 Procedure 16 Copying a Document

The purpose of this job aid is to explain how to copy a document in NCAS. Job Aid AP01-16.

AP01 Procedure 17 Changing a Model

The purpose of this job aid is to explain how to change a model in NCAS. Job Aid AP01-17.

AP01 Procedure 18 Deleting a Model

The purpose of this job aid is to explain how to delete a model in NCAS. Job Aid AP01-18. 

AP01 Procedure 19A Applying a Debit or Credit Memo for Matching Invoices (with tax)

The purpose of this job aid is to explain how to apply a debit or credit memo for matching invoices (with tax). Job Aid AP01-19-A.

AP01 Procedure 19B Applying a Debit or Credit Memo for Matching Invoices (without tax)

The purpose of this job aid is to explain how to apply a debit or credit memo for matching invoices (without tax) in NCAS. Job Aid AP01-19B.

AP01 Procedure 20A Entering Invoice Header Information for Matching Invoices (without tax)

The purpose of this job aid is to explain how to enter invoice header information for matching invoices (without tax) in NCAS. Job Aid AP01-20A.

AP01 Procedure 20B Entering Invoice Header Information for Matching Invoices (with tax)

The purpose of this job aid is to explain how to enter invoice header information for matching invoices (with tax) in NCAS. Job Aid AP01-20B.

AP01 Procedure 21 Entering Invoice Line Information for Matching Invoices

The purpose of this job aid is to explain how to enter invoice line information for matching invoices in NCAS. Job Aid AP01-21.

AP01 Procedure 22 Responding to an Invoice Header Exception

The purpose of this job aid is to explain how to respond to an invoice header exception in NCAS. Job Aid AP01-22.

AP01 Procedure 23 Responding to an Invoice Line Exception

The purpose of this job aid is to explain how to respond to an invoice line exception in NCAS. Job Aid AP01-23.

AP01 Procedure 24A Applying the Buyer's Instruction

The purpose of this job aid is to explain how to apply the buyer’s instructions to invoice header and line exceptions: pay as is or pay with debit/credit memo in NCAS. Jov Aid AP01-24A.

AP01 Procedure 24B Applying the Buyer's Instructions Additional Processing

The purpose of this job aid is to explain how to apply the buyer’s instructions to invoice header and line exceptions with additional processes in NCAS. Job Aid AP01-24B.

AP01 Procedure 24C Applying the Buyer's Instruction to Invoice Header and Line Exceptions Passing the Invoice Back for Further Instructions

AP01 Procedure 24C Applying the Buyer's Instruction to Invoice Header and Line Exceptions Passing the Invoice Back for Further Instructions...

AP01 Procedure 25 Processing A Matching Invoice with Grand and Award Identifiers

The purpose this job aid is to explain how to process a matching invoice with grant and award identifiers in NCAS. job Aid AP01-25.

AP01 Procedure 26 Purchasing Inquiries

The purpose of this job aid is to explain purchase inquiries in NCAS. Job Aid AP01-26.

AP01 Procedure 27 Processing a Signature Basis Invoice

The purpose this job aid is to explain how to process a signature basis invoice in NCAS. Job Aid AP01-27.

AP01 Procedure 28 Processing Out-of-State Sales Tax for Matching Invoices

The purpose of this job aid is to explain how to process out-of-state sales tax for matching invoice in NCAS. Job Aid AP01-28.

AP01 Procedure 29 Entering an Employee Travel Advance

The purpose of this job aid is to explain how to enter an employee travel advance in NCAS. Job Aid AP01-29.

AP01 Procedure 30A Entering an Employee Reimbursement (not against an advance)

The purpose of this job aid is to explain how to enter an employee reimbursement (not against an advance) in NCAS. Job Aid AP01-30A.

AP01 Procedure 30B Entering an Employee Reimbursemnt (against an advance)

The purpose of this job aid is to explain how to enter an employee reimbursement (against an advance) in NCAS. Job Aid AP01-30B.

AP01 Procedure 31 Locating Grants and Awards in NCAS

The purpose of this job aid is to explain how to locate grants and awards in NCAS. Job Aid AP01-31.

AP01 Procedure 32 Entering a Direct Invoice with Grant and Award Identifiers

The purpose of this job aid is to explain how to enter a direct invoice with grant and award identifiers in NCAS. Job Aid AP01-32.

AP01 Procedure 33 Entering an Employee Advance with Grant and Award Identifiers

The purpose of this job aid is to explain how to enter an employee advance with grant and award identifiers in NCAS. Job Aid AP01-33.

AP01 Procedure 34 Entering an Employee Reimbursement with Grant and Award Identifiers

The purpose of this job aid is to explain how to enter an employee reimbursement with Grant and Award Identifiers in NCAS. Job Aid AP01-34.

AP01 Procedure 35 Requesting Checks

The purpose of this job aid is to explain how to request a check in NCAS. Job Aid AP01-35.

AP01 Procedure 36 Cancelling Payments

The purpose of this job aid is to explain how to cancel payments in NCAS. Job Aid AP01-36.

AP01 Procedure 37 Cancelling Remaining Payments

The purpose of this job aid is to explain how to cancel remaining payments in NCAS. Job Aid AP01-37. 

AP01 Procedure 38 Releasing a Held Document

The purpose of this job aid is to explain how to release a held document in NCAS. Job Aid AP01-38.

AP01 Procedure 39 Designating a Non-Trade 1099 Vendor

The purpose of this job aid is to explain how to designate a non-trade 1099 vendor in NCAS. Job Aid AP01-39.

AP01 Procedure 40 Setting Up a Non-Trade Vendor for Withholding

The purpose of this job aid is to explain how to set up a non-trade vendor for withholding in NCAS. Job Aid AP01-40.

AP01 Procedure 41A Correcting Withholding for non-1099 Transactions

The purpose of this job aid is to explain how to correct withholding for non-1099 transactions in NCAS. Job Aid AP01-41A.

AP01 Procedure 41B Correcting Withholding for 1099 Transactions

The purpose of this job aid is to explain how to correct withholding for 1099 Transactions in NCAS. Job Aid AP01-41B.

AP01 Procedure 42 Processing Out-of-State Sales Tax

The purpose of this job aid is to explain how to process out-of-state sales tax in NCAS. Job Aid AP01-42.

AP01 Procedure 43A Factoring Vendor Payments on a Direct Invoice

The purpose of this job aid is to explain how to factor vendor payments on a direct invoice in NCAS. Job Aid AP01-43A.

AP01 Procedure 43B Factoring Vendor Payments on a Matching Invoice

The purpose of this job aid is to explain how to factor vendor payments on a matching invoice in NCAS. Job Aid AP01-43B.

AP01 Procedure 44A Factoring International Wire Payments on a Direct Invoice

The purpose of this job aid is to explain how to factor international wire payments on a direct invoice in NCAS. Job Aid AP01-44A.

AP01 Procedure 44B Factoring International Wire Payments on a Matching Invoice

The purpose of this job aid is to explain how to factor international wire payments on a matching invoice in NCAS. Job Aid AP01-44B.

AP01 Procedure 45A Entering a Refund of a Current-Year Expenditure

The purpose of this job aid is to explain how to enter a refund of a current year expenditure in NCAS. Job Aid AP01-45A.

AP01 Procedure 45B Entering a Refund of a Prior Year Expenditure

The purpose of this job aid is to explain how to enter a refund of a prior-year expenditure in NCAS. Job Aid AP01-45B.

AP01 Procedure 45C Entering an Accrued Refund of a Prior-Year Expenditure

The purpose of this job aid is to explain how to enter an accrued refund of a prior year in NCAS. Job Aid AP01-45C.

AP01 Procedure 45D Entering a Combination Refund of Expenditure

The purpose of this job aid is to explain how to enter a combination refund of expenditure in NCAS. Job Aid AP01-45D.

AP01 Procedure 46 Recording Manual Checks

The purpose of this job aid is to explain how to record manual checks n NCAS. Job Aid AP01-46.

AP01 Procedure 47A Escheating a Check to NC State Treasurer

The purpose of this job aid is to explain how to escheat a check to the NC State Treasury in NCAS. Job Aid AP01-47A.

AP01 Procedure 47B Escheating a Check to Another State

AP01 Procedure 47B Escheating a Check to Another State

AP01 Procedure 48 Adding a Trade NRA Vendor

The purpose of this job aid is to explain how to add a trade NRA vendor in NCAS. Job Aid AP01-48.

AP01 Procedure 49 Adding a Non-Trade NRA Vendor

The purpose of this job aid is to explain how to add a non-trade NRA vendor in NCAS. Job Aid AP01-49.

AP01 Procedure 50 Setting Up a NRA Vendor for Withholding

The purpose of this job aid is to explain how to set up an NRA vendor for withholding in NCAS. Job Aid AP01-50.

AP01 Procedure 51 Processing a 1099 Applicable NRA Payment Direct Invoice

The purpose of this job aid is to explain how to process a 1099 applicable NRA payment direct invoice in NCAS. Job Aid AP01-51.

AP01 Procedure 52 Processing a 1099 Applicable NRA Payment Matched Invoiced

The purpose of this job aid is to explain how to process a 1099 applicable NRA payment (Matched Invoice) in NCAS. Job Aid AP01-52.

AP01 Procedure 53 Navigating through a Control Group

The purpose of this job aid is to explain how to navigate through a control group in NCAS. Job Aid AP01-53.

AP01 Procedure 54 Balancing the Current Control Group

The purpose of this job aid is to explain how to balance the current control group in NCAS. Job Aid AP01-54. 

AP01 Procedure 55 Balancing Outstanding Control Groups

The purpose of this job aid is to explain how to balance outstanding control groups in NCAS. Job Aid AP01-55. 

AP01 Procedure 56A Document Inquiry

The purpose of this job aid is to explain how to complete a document inquiry in NCAS. Job Aid AP01-56A.

AP01 Procedure 56B Document Inquiry

The purpose of this job aid is to explain how to complete a document inquiry with exact document number in NCAS. Job Aid AP01-56B.

AP01 Procedure 57 Payment Inquiry

The purpose of this job aid is to explain how to do a payment inquiry in NCAS. Job Aid AP01-57. 

AP01 Procedure 58 How to Get Help

The purpose of this job aid is to explain how to get help in NCAS. Job Aid AP01-58.

AP01 Procedure 59 Accessing the Practice Region

The purpose of this job aid is to explain how to access the practice region in NCAS. Job Aid AP01-59.

AP01 Procedure 8B Entering Direct Invoices With Tax

The purpose of this job aid is to explain how to enter direct invoices (with tax) in NCAS. Job Aid AP01-8B.

AP01 QRG1 NCAS Standard Vendor Sort name Abbreviations

The purpose of this job aid is to list NCAS Standard Vendor Short Name Abbreviations. Job Aid AP01-QRG1.

AP01 QRG10 Account Payable Control Batch Log

The purpose of this job aid is to show an example of the accounts payable control batch log for NCAS. Job Aid AP01-QRG10.

AP01 QRG11 Expense Accrual Indicators

The purpose of this job aid is to provide a list of all expense accrual indicators and mini-chart of accounts indicators in NCAS. Job Aid AP01-QRG11.

AP01 QRG12 NCAS Backup Withholding Form

The purpose of this job aid is to show an example of the NCAS Backup Withholding Form. Job Aid AP01-QRG12.

AP01 QRG13 Accounts Payable Matching Screens

The purpose of this job aid is to provide descriptions for the accounts payable matching screens in NCAS. Job Aid AP01-QRG13.

AP01 QRG14 Related Purchasing Inquiry Screens

The purpose of this job aid is to provide descriptions for the related purchasing inquiry screens in NCAS. Job Aid AP01-QRG14.

AP01 QRG15 Julian Date Calendars

The purpose of this job aid is to provide Julian Date calendars. Job Aid AP01-QRG15.

AP01 QRG16 Check Numbering Guidelines

The purpose of this job aid is to provide check numbering guidelines for NCAS. Job Aid AP01-QRG16.

AP01 QRG17 NCAS Check Printing Policy

The purpose of this job aid is to provide the NCAS check printing policy. Job Aid AP01-QRG17.

AP01 QRG2 NCAS Post Offices and Incorporated Cities or Towns

The purpose of this job aid is to provide a list of county codes and use tax rates in North Carolina. Job Aid AP01-QRG2.

AP01 QRG3 DTL Most Used Codes List

The purpose of this job aid is to provide the DTL Most-Used Codes list for NCAS. Job Aid AP01-QRG3.

AP01 QRG4 1099 Codes List

The purpose of this job aid is to provide a list of 1099 codes for NCAS. Job Aid AP01-QRG4.

AP01 QRG5 Frequently Used Acronyms

The purpose of this job aid is to provide a list of frequently-used acronyms in NCAS. Job Aid AP01-QRG5.

AP01 QRG6 Accounts Payable Control Group Header

The purpose of this job aid is to provide information about the accounts payable control group header in NCAS. Job Aid AP01-QRG6.

AP01 QRG7 Reimbursement of Travel and Other Expenses Incurred in the Discharge of Official Duty

The purpose of this job aid is to show the form to use for reimbursement of travel and other expenses incurred in the discharge of official duty. Job Aid AP01-QRG7.

AP01 QRG8 Employee Advance Request Form

The purpose of this job aid is to show what the employee advance request form looks like. Job Aid AP01-QRG8.

AP01 QRG9 Agency Cash Disbursements Code Sheet

The purpose of this job aid is to show an example of the agency cash disbursements code sheet for NCAS. Job Aid AP01-QRG9.

Budget Management

Budget Management Screens and Error Messages.....

County Code Listing

County Code Listing...

Decision Support System (DSS) Tips

Selected Tips for NCAS DSS Basics...

Information Expert Tips

Selected Information Expert Tips...

NCAS Screen Navigation Tips

NCAS Screen Navigation Tips...

NCAS Security - Password

NCAS Security - Passwords...

Selected Inquiry Screens

Selected Inquiry Screens...

Selected Tips for Agency System Management

Selected Tips for Agency System Management...

Subscribe to NCAS Help Documents