700.4 - HR-Payroll Policy - Payroll Processing Cycles

Policy Area:  HR-Payroll
Policy Sub Area:  Payroll
Authority:  G.S. 143B-426.40G Issuance of Warrants upon State Treasurer
Effective Date:  7/1/2007
Last Revision Date:  12/15/2016
Policy Owner/Division:  HR-Payroll

Policy

All State entities must prescribe, develop, operate, and maintain a uniform payroll system, in accordance with
the General Statute 143B-426.40G for all State agencies:

http://www.ncga.state.nc.us/enactedlegislation/statutes/pdf/bysection/chapter_143b/gs_143b-426.39.pdf

NC HR/Payroll System

The system’s, Noon and 3:30 p.m. runs process employees that have had any record updates since the previous payroll run. The overnight runs include the entire employee population with or without updates.

The payroll schedule outlines the days of each month that payroll initialization, corrections, and finalization occur:
state-agency-resources/customer-service-hr-payroll/best-support-materials

For the NC HR/Payroll System operations, errors show up on the specific reports produced from the payroll
processing runs, and are sent to the appropriate internal hr/payroll groups depending on the type of error. If
required, NC HR/Payroll System teams may contact agency human resource and/or payroll/time
representatives to assist in making system corrections. Lastly, in the NC HR/Payroll System all processing
errors need to be corrected prior to exiting payroll in order for employees to be paid.

Other Agencies

Other State entities that uphold their own payroll systems, should have similar schedules available.

Procedures

N/A

Accounting Guidance

N/A

Related Documents (Memos/Forms)

G.S. 143B-426.40G Issuance of Warrants upon the State Treasurer
http://www.ncga.state.nc.us/enactedlegislation/statutes/pdf/bysection/chapter_143b/gs_143b-426.39.pdf

NC HR/Payroll Schedules

state-agency-resources/customer-service-hr-payroll/best-support-materials

Revision History

  • 12/15/2016 - Update web links - LS