Efficient Use of the Cash Management Control System

  • Requisitions and transfers are updated daily at 10:30am and at 11:30am on the last working day of the month. Deposits are updated daily at 2:00 p.m. Users should inquire as to the status of transactions after the update periods to avoid additional inquiry requirements.
  • The Office of the State Controller transfers files twice daily to the State Treasurer between 7:00 am-8:00am and 2:00 pm-3:00pm. Since CMCS is unavailable during these periods, users should avoid attempting to access CMCS during these time periods.
  • The following is a list of the screens that are used most often as well as tips for how to use the screens more efficiently. Please review your procedures to ensure that you are using CMCS efficiently.
     
AK03 System menu - lists the primary menu and notifies user of messages and pending transfers.
*Move from screen to screen in the system without returning to the menu.
AK04 Current status of account - displays balances
*Utilize to inquire on account status when detail is not required.
AK05 Appropriation and allotment detail
*Enter start date to limit the number of items the system must process.
AK06  General and Special Fund - y-t-d receipts/expenditures, balance CI - p-t-d receipts/expenditures, balance
*Enter a start date to limit the number of items the system must process.
AK07 General Fund and CI receipt/expenditure detail, Special Fund receipt detail
*Enter a start date to limit the number of items the system must process.
AK08 Special Fund expenditure detail
*Enter a start date to limit the number of items the system must process.
AK13 Display list of transfers
*Enter a start date to limit the number of items the system must process.
*Alternative for transfers other than those in a pending status: Inquire on the status of a specific transfer using the sequence # and PF22.
AK20 Enter requisition
*Review carefully before pressing ENTER. Making a correction after initially entering the transaction incurs the same cost as the initial entry.
*Inquire on status after update period
AK21 Display menu for deposits
AK22 Enter/display transfer
*Review carefully before pressing ENTER. Making a correction after initially entering the transaction incurs the same cost as the initial entry.
*Inquire on status after update period
AK23 Display list of requisitions
*Enter start date to limit the number of items the system must process.
*Alternative: Inquire on the status of a specific requisition using the sequence # and PF20.
Consider inquiry on AK 07 and 08 for updated transactions.
AK24 Display list of deposits
*Enter start date to limit the number of items the system must process.
*Inquire on status after update period
*Alternative: Inquire on the status of a specific deposit using the sequence # and PF26.
Consider inquiry on AK 07 for updated transactions.
AK26 Enter certification of deposit
*Review carefully before pressing ENTER. Making a correction after initially entering the transaction incurs the same cost as the initial entry.
*Inquire on status after update period.