System Status/NCAS What's New

OSC Support Services Center (919) 707-0795

System Status/What's New

Date Time Status
12/14/17 1:45 PM The system close of fiscal year 2017 began on Thursday evening, December 7th. Agencies can see BC journal voucher transactions posted to their companies with an effective date of 07/01/2017 and YEAR END CLOSING ENTRY in the Description 1 field of the documents on Tuesday morning, December 12th.  Agencies may have observed balances on their Tuesday or Wednesday morning reports for account/center 390000-9998.  These balances should be eliminated now that the final stage of the prior year close was completed on Wednesday evening, December 13th.  Any agencies that run custom IE reports that use a "prior year closed or open" variable, will need to update their reports or run statements to reflect the closed status of the previous year beginning on Thursday morning, December 14th.
12/11/17 11:05 PM

On Thursday December 14, 2017 starting at 12:00PM, the check printing software CSeries will be upgraded to a new version.  During the upgrade process, CSeries users will NOT be able to access the software.  Additionally, CSeries users will not be required to perform any action in order to upgrade the check printing software.

On Friday December 15, 2017 the software will be available for the CSeries check printing users.  After the upgrade, the CSeries check printing users will still use the same link and passwords in order to access the upgraded software.  If any issues or questions arise, please submit a ticket to OSC Support Services at (919) 707-0795 or osc.support.services@osc.nc.gov.

12/8/17 1:35 PM All systems have been updated and balanced.  OSC will begin checking certifications for the month of November 2017 on Friday, December 8, 2017.
12/5/17 2:15 PM The system close of fiscal year 2017 will begin on Thursday evening, December 7th. Agencies can see BC journal voucher transactions posted to their companies with an effective date of 07/01/2017 and YEAR END CLOSING ENTRY in the Description 1 field of the documents on Friday morning, December 8th.  They can observe balances on their Friday morning reports for account/center 390000-9998.  These balances will be eliminated when the final stage of the prior year close is completed on Tuesday evening, December 12th.  Any agencies that run custom IE reports that use a "prior year closed or open" variable, will need to update their reports or run statements to reflect the closed status of the previous year beginning on Wednesday morning, December 13th.
12/1/17 9:40 AM No precertifications for the  month of November 2017 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.
11/22/17 7:55 AM

The check issue has been resolved in the CSeries check printing software. Checks now are available for printing in CSeries.

11/22/17 7:25 AM

There is an issue with some of the agency’s checks this morning in the CSeries check printing software. OSC is working to correct the issue and will post another message once this issue has been resolved.

11/6/17 12:20 PM All systems have been updated and balanced. OSC will begin checking certifications for the month of October 2017 on Monday, November 6, 2017. 
10/5/17 8:10 AM

All systems have been updated and balanced.  OSC will begin checking certifications for the month of September 2017 on Thursday, October 5, 2017.  Please note that since this is the end of the first quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

10/3/17 8:40 AM

The November 3, 2017 bi-weekly payroll will post in October.

All BEACON bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month, and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.  Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

9/25/17 10:20 AM

Annual 1099 Processing Memo and Attachment

08/11/17 12:50 PM

Missing Temporary Fixed Assets Items
OSC has just been made aware that Temporary Fixed Assets for August 1-9 did not post on August 10 as scheduled. OSC is working diligently to correct the problem. FAS users should see the August 1-9 Temporary FA entries posted to the FAS by Monday, August 14.

08/04/17 11:00 AM General Ledger Detail Purge 
On August 3rd, OSC purged the General Ledger detail posting entries for FY 2015/2016 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/16 to the current date are available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files contain postings from 07/01/16 through the current date.  FY2015/2016 details have been relocated to the EOY files.
07/31/17 10:00 AM On August 3rd, OSC will purge the General Ledger detail posting entries for FY 2014/2015 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/15 to the current date will be available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files will contain postings from 07/01/15 through the current date.  FY2014/2015 details will be relocated to the EOY files.
7/14/17 12:15 pm REMINDER:
A reminder to Fixed Asset Officers – all Capitalized (CAP) Assets in the temporary level must be processed before the July 21st dead line, however testing will take place on July 18th.  At the end of July 21st, all temporary assets that remain in the CAP temporary level will be purged. Please clear all assets that are appearing under the 7999 control number by close of business July 20th.  The 7999 control number is a “suspense account” where the system does not recognize the account number on the 260 screen in the Fixed Asset module. Agencies can run the C-U-FA-INFORMATION-RPT-RUN report from the FAPUBLIC library in Information Expert (IE) or access the FA500-9 INVALID EXPEND in XPTR/XTND to identify items that appear in the suspense account.
7/11/17 8:40 am All systems have been updated and balanced.  OSC will begin checking certifications for the month of June 2017 on Tuesday, July 11, 2017.  Please note that since this is the end of the year, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.
7/3/17 7:55 am No precertifications for the month of June 2017 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested. Please note that since this is the end of the 4th quarter, OSBM will have final review and approval before you can be released for certification. Please resolve any outstanding budgetary issues that may impede the process.
7/1/17 12:35 pm

June Month End Certified Report Location

Fiscal Year 2018 is now open and the NCAS is available for processing transactions.

Reminder: Certified month-end reports for June 29, 2017 will be located in the Systemware report series OSCOP* MOCEY.

BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30th will also have the effective date programmatically changed to June 29th. The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions.

6/20/17 4:10 PM

Tuesday, June 27th is the last day to request a check run in fiscal year 2017.  To process payments for invoices that have a due date in the current fiscal year, the NEXT PAY DATE field on the PCC screen should be set to a date later than June 30. 

Check payments processed during Tuesday’s production cycle can be printed on Wednesday, June 28th and issued after the cash requisitions are approved by Cash Management. No manual payments or corrections for the current fiscal year are allowed after this without prior approval by Cash Management.

All BC documents ended on June 30th with a June effective date should NOT be keyed with a Closed Period Adjustment (CPA indicator) of ‘1’.  The 12th period (June 1 – June 29) is still open and all BC transactions will process correctly without a CPA indicator change.  

Additionally, any transactions that attempt to post on June 30th with a June 30th effective date will have the effective date programmatically changed to June 29th. 

May 13, 2017 7:15 am

The NCAS will NOT be available on Saturday, July 1, 2017 for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Production reports for Friday night’s processing will be available through X/PTR. DSS files will also be updated and available.

Interface files submitted after 7 pm on Friday, June 30 will not process until Monday’s (July 3) production cycle.

All NCAS functions will resume on Monday, July 3, 2017.

May 31, 2017 9:50 am

The Suspended Batch Validation Errors report will be run on a daily basis for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches. The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year Open process. It is located in Systemware under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning June 1st.

May 5, 2017 9:15 am

The new "Agency End-of-Year Calendar & Checklist" for the 2017 fiscal year close has been added to the NCAS Year-End page of the website. Please note that the final check run for 2017 will be on June 27th to be printed on June 28th. June 27th is also the last date for manual checks and corrections between Budget Codes involving cash for FY 2017 without permission from OSC’s Central Compliance Section.

Saturday and other special operating hours for June through October have also been posted. It is important to note that no client support will be provided on Saturdays and other special processing dates.

The Agency End-of-Year Calendar & Checklist and the Special Hours information can be accessed through the OSC State Agency Resources webpage or the following web address: https://www.osc.nc.gov/state-agency-resources/year-end-reporting/ncas-year-end.

Please contact OSC Support Services with any questions.

April 20, 2017 2:45 PM The Fixed Assets Training class (FA01) has been reconstructed and is now a web based training course. NCAS users can access the course via LMS at any time they wish to take the training or access for a refresher course.
April 11, 2017 11:50 AM

A new Fixed Assets Report is available in XPTR and XTND! This report will allow users to review, on a monthly basis, assets that have been entered with an invalid expenditure account and is listed in XPTR/XTND as FA500-9 INVALID EXPEND. This report is generated on the last working day of the month, and the current version available is 3/31/2017.