NCAS/CMCS System Status

OSC Support Services Center (919) 707-0795

Current Status

System Status
NCAS Operating Normally
Cash Management (CMCS) Operating Normally

Latest Updates

Date Time Status
7/12/19 7:00 AM REMINDER:

A reminder to Fixed Asset Officers – all Capitalized (CAP) Assets in the temporary level must be processed before the July 19th dead line. At the end of July 19th, all temporary assets that remain in the CAP temporary level will be purged. Please clear all assets that are appearing under the 7999 control number by close of business July 19th. The 7999 control number is a “suspense account” where the system does not recognize the account number on the 260 screen in the Fixed Asset module. Agencies should run the C-U-FA-INFORMATION-RPT-RUN report from the FAPUBLIC library in Information Expert (IE) to identify items that appear in the suspense account.

7/2/19 7:30 AM

What’s New – New Fiscal Year and June Month End Certified Report Location

Fiscal Year 2020 is now open and the NCAS is available for processing transactions.

Reminder: Certified month-end reports for June 29, 2019 will be located in the Systemware report series OSCOP*  FY2019 BD****.

All BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30th will also have the effective date programmatically changed to June 29th.  The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions

7/1/19 9:40 AM OSC will begin checking certifications for the month of June 2019 on Tuesday, July 2, 2019.  Please note that since this is the end of the 4th quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.
6/25/19 2:15 PM

The issue with NCAS has now been resolved.  The system is available for use.  System checks can now be printed from C-Series, but should not be mailed out until the CMCS requisition is approved.  Also, if any invoices were entered or invoice maintenance performed in NCAS prior to the system being brought down this morning (8:30am) they will need to be redone.  If you have any issues concerning matching invoices please contact OSC Support Services at (919) 707-0795 or osc.support.services@osc.nc.gov.  

Please note, we are extending the Year-End deadline for the Final Check Run to tomorrow, June 26th.  Final checks will now be printed on Thursday, June 27th.   All requisitions for the final check run still need to be submitted by 11:30am on Friday, June 28th.  

6/25/19 8:00 AM Due to an issue with NCAS payments and CMCS during last night’s production run, NCAS will be down this morning, 06/25/2019.  OSC recommends not printing checks from C-Series until this issue is resolved – if you have already printed your checks, do not mail out. Please check back here for updates regarding this issue.
6/24/19 11:45 AM

CMCS SYSTEM STATUS REMINDER

CMCS will be unavailable starting at 3pm on Friday, June 28th and will be unavailable on Saturday, June 29th and Sunday, June 30th.  

The system will be down for the majority of the morning on Monday, July 1st while year-end processes are running.  We anticipate the system will be available around mid-day.  A notice will be sent out when the system is available.   

Any transfers and requisitions not approved during our 11:30 update process on Friday, June 28th will be purged from the system and will need to be re-entered after July 1st – this would include all transfers and requisitions in Prepared or Passed status as of 11:30am on June 28th.  Deposits are not included in the purge.

No transfers or requisitions will be approved or updated on Monday, July 1st. 
 

6/19/19 3:15 PM

SYSTEM STATUS REMINDER
The NCAS will NOT be available on Monday, July 1, 2019 for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day. 

Production reports for Friday night’s processing will be available through X/PTR.  DSS files will also be updated and available.

Interface files submitted after 7 pm on Saturday, June 29th will not process until Tuesday’s (July 2nd) production cycle.

All NCAS functions will resume on Tuesday, July 2, 2019. 

6/19/19 3:10 PM

Tuesday, June 25th is the last day to request a check run in fiscal year 2019. To process payments for invoices that have a due date in the current fiscal year, the NEXT PAY DATE field on the PCC screen should be set to a date later than June 30th. 

Check payments processed during Tuesday’s production cycle can be printed on Wednesday, June 26th and issued after the cash requisitions are approved by the Central Compliance section. No manual payments or corrections for the current fiscal year are allowed after this without prior approval by the Central Compliance Manager.

All BC documents ended on June 30th with a June effective date should NOT be keyed with a Closed Period Adjustment (CPA indicator) of ‘1’. The 12th period (June 1 – June 29) is still open and all BC transactions will process correctly without a CPA indicator change.  

Additionally, any transactions that attempt to post on June 30th with a June 30, 2019 effective date will have the effective date programmatically changed to June 29, 2019.

6/17/19 12:35 PM Check Printing:
The logon issue with C-Series has been resolved. C-Series users should now be able to logon and print checks. 
6/11/19 11:55 AM

NCAS will NOT be available on Monday, July 1, 2019 for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day. Production reports for Friday and Saturday nights’ processing will be available through X/PTR.  DSS files will be updated and available also.  Interface files submitted after 7 pm on Saturday, June 29th will not process until Tuesday night’s (July 2nd) production cycle.  All NCAS functions will resume on Tuesday, July 2, 2019. 

5/30/19 10:40 AM The Suspended Batch Validation Errors report will be run on a daily basis for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches.  The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year Open process.  It is located in Systemware under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning June 1st.
4/30/19 11:55 AM

What’s New – Update of Year End Checklist and Special Processing Hours:

The OSC webpage has been updated with the new "Agency End of Year Calendar & Checklist" for the 2019 fiscal year close.  Please note that the final check run for 2019 will be on June 25th to be printed on June 26th.  June 26th is also the last date for manual checks and corrections between Budget Codes involving cash for FY 2019 without permission from OSC’s Central Compliance Section.

Also posted on the OSC webpage are the Saturday and other special operating hours for June through October.  It is important to note that no client support will be provided on Saturdays and other special processing dates.

The Agency End of Year Calendar & Checklist and the Special Hours sites can be accessed through the OSC State Agency Resources webpage.

4/1/19 9:00 AM

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The May 3, 2019 bi-weekly payroll will post in April.

All Integrated HR/Payroll bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.  Pay days falling on the 1st or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month, and CMCS requisitions posted in the current month as a “set back” to the prior month.  Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

12/8/18 10:35 AM Fiscal Year 2018 was successfully closed Friday night and all data related to 2018 has been moved from the Open Years File (GMP11) to the Closed Years File (GMP21). Agencies that run custom IE reports containing a "prior year closed or open" variable are reminded to update their reports or run statements to reflect the closed status of the previous year.
12/6/18 6:40 AM The system close of fiscal year 2018 will begin on Wednesday evening, December 5th. Agencies may see BC journal voucher transactions posted to their companies with an effective date of 07/01/2018 and YEAR END CLOSING ENTRY in the Description 1 field of the documents on Thursday morning, December 6th.  They may also observe balances on their Thursday morning reports for account/center 390000-9998.  These balances will be eliminated when the final stage of the prior year close is completed on Monday evening, December 10th.  Any agencies that run custom IE reports that use a "prior year closed or open" variable, will need to update their reports or run statements to reflect the closed status of the previous year beginning on Friday morning, December 7th.
11/26/18 8:45 AM The Procurement Card (P-Card) transactions from BOA Works did not load last night due to a network outage at DIT.  The transactions beginning with a posting date of 11/21 will load tonight and will be available in NCAS tomorrow.
10/29/18 10:45 AM The CSeries check printing software is now available for use to print system checks.  We apologize for any inconvenience this may have caused.
9/25/18 2:10 PM

19-11 Memo Annual 1099 Processing for the NC Accounting System
19-11 Attachment 1 Schedule Procedures
19-11 Attachment 2 Reports

9/12/18 12:15 PM

On behalf of the NC Office of the State Controller and the Department of the State Treasurer, we want to make you aware of potential changes to system availability due to the impending hurricane.  Both OSC and DST have disaster recovery plans in place and ready to engage, which include working remotely.  Power outages are our biggest concern at this time, which would inhibit our staff's ability to work remotely and keep NCAS, CMCS and Core Banking running.  As long as we have power, in office or remotely, our staff will maintain the daily functions in NCAS, CMCS and Core Banking.  
 
We encourage you to consider entering wires, transfers, Positive Pay files and requisitions earlier than planned this week, considering the uncertainty of Friday’s weather and its impact on power availability.  Warrants presented without valid Positive Pay files will be returned.  Requisitions and transfers can be entered into CMCS until 10:30 AM for update that day.  Wires can be entered into Core Banking until 10:00 AM for processing that day. 
 
Please also keep in mind that historically there is an uptick in fraud during disaster related events.  Be mindful during this time - limit changes allowed in self-service portals to bank account information, and monitor your bank accounts carefully.  If you encounter any suspicious activity, please notify DST and OSC immediately.  
 
We are monitoring this storm closely and will notify you of any potential changes to daily schedules as soon as we can. If you have any questions during this time, please let us know.
 
Please continue to contact OSC Support Services at osc.support.services@osc.nc.gov or 919-707-0795 for NCAS and CMCS support throughout this event. For Core Banking support, please email CBS.help@nctreasurer.com or call 919-814-3916.

8/13/18 10:35

Pre-certification
OSC will begin checking certifications for the month of July 2018 on Monday, August 13, 2018.  Agencies that are required to certify July reports with budget in place per OSBM must ensure that both their certified budget batches and 2nd year repeat revisions are posted in NCAS and all budget codes are in balance prior to pre-certification.  For questions regarding when your agency budgets must be posted, please contact your OSBM analyst. 

8/7/18 1:55 PM Check Printing
The issue with the check printing software CSeries has been resolved.  Users may proceed with printing checks.  Thank you for your patience with this issue.
8/6/18 1:45 PM General Ledger Detail Purge 
On August 3rd, the OSC purged the General Ledger detail posting entries for FY 2016/2017 from the online system and the agency specific detail ledger (DAPG67) files. Only GL entries with an effective date of 6/30/17 to the current date are available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files contain postings from 07/01/17 through the current date. FY2016/2017 details have been relocated to the EOY files.
7/13/18 11:00 AM REMINDER
A reminder to Fixed Asset Officers – all Capitalized (CAP) Assets in the temporary level must be processed before the July 20th deadline.  At the end of July 20th, all temporary assets that remain in the CAP temporary level will be purged.  Please clear all assets that are appearing under the 7999 control number by close of business July 20th.  The 7999 control number is a “suspense account” where the system does not recognize the account number on the 260 screen in the Fixed Asset module.  Agencies should run the C-U-FA-INFORMATION-RPT-RUN report from the FAPUBLIC library in Information Expert (IE) to identify items that appear in the suspense account. 
7/11/18 1:25 PM The new process for adding and changing vendors in the North Carolina Accounting System (NCAS) via SharePoint will go live on Monday, July 16, 2018.  This new process will replace the current process of requesting vendor adds and changes via VSU screen under entity VADD.  As of Monday, agencies will no longer be able to use the VSU screen under entity VADD in NCAS.
7/11/18 12:45 pm

Integrated HR/Payroll System Payroll Accruals to NCAS

The Integrated HR/Payroll System payroll accruals to NCAS will post the evening of 7/11/2018. Please call the BEST Shared Services (707-0707) if you have any problems or questions with these postings.

7/3/18 1:35 PM

System Availability/What's New

Fiscal Year 2019 is now open, and NCAS is available for processing transactions.

Reminder: Certified month-end reports for June 29, 2018 will be located in the Systemware report series OSCOP* FY2018 BD****.

All BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30th will also have the effective date programmatically changed to June 29th.  The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions.    

7/3/18 9:40 AM OSC will begin checking certifications for the month of June 2018 on Tuesday, July 3, 2018.  Please note that since this is the end of the 4th quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.
4/26/18 9:15 AM

Update of Year End Checklist and Special Processing Hours:

The OSC website has been updated with the new "Agency End of Year Calendar & Checklist" for the 2018 fiscal year close.  Please note that the final check run for 2018 will be on June 26th to be printed on June 27th.  June 26th is also the last date for manual checks and corrections between Budget Codes involving cash for FY2018 without permission from OSC’s Central Compliance Section.

Also posted on the OSC webpage are the Saturday and other special operating hours for June through October. It is important to note that no client support will be provided on Saturdays and other special processing dates.

The Agency End of Year Calendar & Checklist and the Special Hours sites can be accessed through the OSC State Agency Resources webpage or the following web address:

https://www.osc.nc.gov/state-agency-resources/year-end-reporting/ncas-year-end 

2/14/18 11:30 AM All Pcard transactions with a posting date of 7/13/2007 have been removed from NCAS.