NCAS/CMCS System Status

OSC Support Services Center (919) 707-0795

Current Status

System Status
NCAS Operating Normally
Cash Management (CMCS) Operating Normally

Latest Updates

Date Time Status
12/23/20 2:25 PM End of Service for XTND, XNET, and CICS Interfaces to Xptr on 1/31/2021
DIT would like to inform the user community that the XTND, XNET, and CICS interfaces to Xptr will expire on 1/31/2021. The functionality provided by these interfaces has been replaced by the NCXCloud solutions for Development (SYSW) and Production (SYSA).   DIT encourages current users of the XTND, XNET, and CICS interfaces to become familiar with the NCXCloud interface. The NCXCloud interface can be accessed through the following URLs: 

https://ncxcloud.nc.gov - Production Interface 
https://test.sysware.nc.gov - Test/Development Interface 

Additional information on using the NCXCloud as a replacement for XNET and XTND can be found at https://it.nc.gov/sysware. This web site contains Training Materials and Known Issues currently being resolved with the vendor.  If you have any problems or questions, please contact the DIT Service Desk at 919-754-6000, 1-800-722-3946 or DIT Service Portal. 
 

12/15/20 9:05 AM

Fiscal Year 2020 Close
Fiscal Year 2020 has been closed successfully, and all data related to 2020 has been moved from the Open Years File (GMP11) to the Closed Years File (GMP21).  Agencies that run custom IE reports containing a "prior year closed or open" variable are reminded to update their reports or run statements to reflect the closed status of the previous year.
 

12/7/20 11:15 AM The system close of fiscal year 2020 will begin on Thursday evening, December 10th. Agencies may see BC journal voucher transactions posted to their companies with an effective date of 07/01/2020 and YEAR END CLOSING ENTRY in the Description 1 field of the documents on Friday morning, December 11th.  They also may observe balances on their Friday morning reports for account/center 390000-9998.  These balances will be eliminated when the final stage of the prior year close is completed on Friday evening, December 11th.  Any agencies that run custom IE reports that use a "prior year closed or open" variable, will need to update their reports or run statements to reflect the closed status of the previous year beginning on Monday morning, December 14th.
9/1/20 7:45 AM

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The October 2, 2020 bi-weekly payroll will post in September.

All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

8/3/20 8:55 AM General Ledger Detail Purge 
On July 31st, OSC purged the General Ledger detail posting entries for FY 2018/2019 from the online system and the agency specific detail ledger (DAPG67) files. Only GL entries with an effective date of 6/30/19 to the current date are available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files contain postings from 07/01/19 through the current date.  FY2018/2019 details have been relocated to the EOY files.
 
7/24/20 7:55 AM

General Ledger Purge

On July 31st, OSC will purge the General Ledger detail posting entries for FY 2018/2019 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/19 to the current date will be available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files will contain postings from 07/01/19 through the current date.  FY2018/2019 details will be relocated to the EOY files.

7/13/20 2:00 PM

Capital Assets

A reminder to Fixed Asset Officers – all Capitalized (CAP) Assets in the temporary level must be processed before the July 17 deadline.  At the end of July 17, all temporary assets that remain in the CAP temporary level will be purged.  Please clear all assets that are appearing under the 7999 control number by close of business July 17.  The 7999 control number is a “suspense account” where the system does not recognize the account number on the 260 screen in the Fixed Asset module.  Agencies should run the C-U-FA-INFORMATION-RPT-RUN report from the FAPUBLIC library in Information Expert (IE) to identify items that appear in the suspense account.

7/8/20 8:15 AM

Integrated HR-Payroll Accruals to NCAS

The Integrated HR-Payroll System payroll accruals to NCAS will post the evening of 7/08/2020. 

Please call the BEST Shared Services (707-0707) if you have any problems or questions with these postings.

7/2/20 8:40 AM

New Fiscal Year and June Month End Certified Report Location

Fiscal Year 2021 is now open and the NCAS is available for processing transactions.

Reminder: Certified month-end reports for June 29, 2020 will be located in the Systemware report series OSCOP*  FY2020 BD****.

All BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30th will also have the effective date programmatically changed to June 29th.  The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions.    

6/25/20 9:05 AM

A technical issue occurred last night involving Payroll financial entries – these transactions were not able to process and therefore did not create the related financial entries in CMCS/NCAS.  

Our Technical team is working on this issue and plans to re-run the Payroll files for posting tonight.  The financial entries will post to NCAS tonight.  The CMCS transactions related to these Payroll financial entries will be in CMCS tomorrow morning ready to submit by the 10:30am deadline.

If you have further questions about this, please submit a ticket to OSC Support Services support.services@osc.nc.gov.

6/18/20 9:40 AM

SYSTEM STATUS REMINDER 

NCAS will NOT be available on Wednesday, July 1, 2020 for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day. Production reports for Tuesday night’s processing will be available through X/PTR.  DSS files will also be updated and available. Interface files submitted after 7 pm on Tuesday, June 30th will not process until Thursday’s (July 2nd) production cycle.

All NCAS functions will resume on Thursday, July 2, 2020. 

6/18/20 7:50 AM

Thursday, June 25th is the last day to request a check run in fiscal year 2020. To process payments for invoices that have a due date in the current fiscal year, the NEXT PAY DATE field on the PCC screen should be set to a date later than June 30th. 

Check payments processed during Thursday’s production cycle can be printed on Friday, June 26th and issued after the cash requisitions are approved by the Central Compliance section. No manual payments or corrections for the current fiscal year are allowed after this without prior approval by the Central Compliance Manager.

All BC documents ended on June 30th with a June effective date should NOT be keyed with a Closed Period Adjustment (CPA indicator) of ‘1’. The 12th period (June 1 – June 29) is still open and all BC transactions will process correctly without a CPA indicator change.  

Additionally, any transactions that attempt to post on June 30th with a June 30, 2020 effective date will have the effective date programmatically changed to June 29, 2020. 

6/9/20 9:15 AM

NCAS and CMCS will NOT be available on Wednesday, July 1, 2020 for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day. Production reports for Monday and Tuesday nights’ processing will be available through X/PTR.  DSS files will also be updated and available.  Interface files submitted after 7 pm on Tuesday, June 30th will not process until Thursday night’s (July 2nd) production cycle.  All NCAS and CMCS functions will resume on Thursday, July 2, 2020.  

6/2/20 8:30 AM The NCAS MM132- AP to FA Interface did not process last night for June 1, 2020. The temporary assets will be loaded into the Fixed Asset system tonight with a June 1, 2020 date.
5/28/20 8:35 AM The Suspended Batch Validation Errors report will be run daily for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches.  The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year-Open process.  The report is in Systemware under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning June 1st.
4/28/20 11:25 AM

What’s New – Update of Year End Checklist and Special Processing Hours:

The OSC webpage has been updated with the new "Agency End of Year Calendar & Checklist" for the 2020 fiscal year close.  Please note that the final check run for 2020 will be on June 25th to be printed on June 26th.  June 26th is also the last date for manual checks involving cash for FY 2020 without permission from OSC’s Central Compliance Section.

Also posted on the OSC webpage are the Saturday and other special operating hours for June through October.  It is important to note that no client support will be provided on Saturdays and other special processing dates.
 
The Agency End of Year Calendar & Checklist and the Special Hours sites can be accessed through the OSC State Agency Resources webpage or the following web address:
he payroll entries for NCAS/CMCS did not post after payroll finalization last night (04/27/2020).  The entries will post tonight (04/28/2020) and be available in NCAS/CMCS tomorrow (04/29/2020).

04/01/20 7:45 AM

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The May 1, 2020 bi-weekly payroll will post in April.

All Integrated HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

3/2/20 10:30 AM

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The April 3, 2020 bi-weekly payroll will post in March.

All IntegratedHR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

1/6/20 9:00 AM The Office of the State Controller (OSC) has been notified from Department of Information Technology (DIT) that there were problems with the security upgrade with XPTR/XTND/XNET reporting software.  Due to this issue, DIT will be bringing XPTR/XTND/XNET reporting software down at 9am until 10:30am today.  Please check the system status for new updates.
1/2/20 10:15 AM OSC will begin checking certifications for the month of December 2019 on Thursday, January 2, 2020.   Please note that since this is the end of the second quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.
12/12/19 10:25 AM

Fiscal Year 2019 Close

Fiscal Year 2019 was successfully closed last night, and all data related to 2019 has been moved from the Open Years File (GMP11) to the Closed Years File (GMP21).  Agencies that run custom IE reports containing a "prior year closed or open" variable are reminded to update their reports or run statements to reflect the closed status of the previous year.
 

12/9/19 12:27 PM The system close of fiscal year 2019 for NCAS will begin on Tuesday evening, December 10th. Agencies may see BC journal voucher transactions posted to their companies with an effective date of 07/01/2019 and YEAR END CLOSING ENTRY in the Description 1 field of the documents on Wednesday morning, December 11th.  They may also observe balances on their Wednesday morning reports for account/center 390000-9998.  These balances will be eliminated when the final stage of the prior year close is completed on Wednesday evening, December 11th.  Any agencies that run custom IE reports that use a "prior year closed or open" variable, will need to update their reports or run statements to reflect the closed status of the previous year beginning on Thursday morning, December 12th.
10/1/19 8:00 AM

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The November 1, 2019 bi-weekly payroll will post in October.

All Integrated HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.  Pay days falling on the 1st or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.  Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

9/19/20 10:50 AM

20-7 Annual 2019 1099 Memo
20-7 Attachment 1 Schedule Procedures
20-7 Attachment 2 Report

7/12/19 7:00 AM REMINDER:

A reminder to Fixed Asset Officers – all Capitalized (CAP) Assets in the temporary level must be processed before the July 19th dead line. At the end of July 19th, all temporary assets that remain in the CAP temporary level will be purged. Please clear all assets that are appearing under the 7999 control number by close of business July 19th. The 7999 control number is a “suspense account” where the system does not recognize the account number on the 260 screen in the Fixed Asset module. Agencies should run the C-U-FA-INFORMATION-RPT-RUN report from the FAPUBLIC library in Information Expert (IE) to identify items that appear in the suspense account.

7/2/19 7:30 AM

What’s New – New Fiscal Year and June Month End Certified Report Location

Fiscal Year 2020 is now open and the NCAS is available for processing transactions.

Reminder: Certified month-end reports for June 29, 2019 will be located in the Systemware report series OSCOP*  FY2019 BD****.

All BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30th will also have the effective date programmatically changed to June 29th.  The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions