Accounting Rules Categories - Clearing Suspense

Definition:

When transactions are processed for posting to the General Ledger errors can occur. An error in an individual line of a batch requires the system to post the detail transaction to a suspense account/center, to provide a balanced entry and allow all other correct batch transactions to post to the General Ledger. These transactions are cleared by making appropriate entries through the Budgetary Control (BC) module as data type 1 transactions.

Rules:

BI Health Benefits Clearing Account

  • Clears Benefits Interface(BI) suspense.
  • Enter as a journal voucher with a 31 document ID.
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
53
 
1
2
53
531998
Same as Keyed
9999
No
Yes

 


GB Life-to-Date Budgeted Expenditure Correction

  • Clears Life-to-Date Budgeted Expenditure (account beginning with 75) from suspense.
  • Enter as a budget create with a 31 document ID.
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
53
 
1
2
75
99999999899
Same as Keyed
999999999998
No
Yes

 


GC Life-to-Date Award/Budgeted Revenue Correction

  • Clears Life-to-Date Award/Budgeted Revenue (account beginning with 65) from suspense.
  • Enter as a budget create with a 31 document ID.
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
43
 
1
2
65
99999999899
Same as Keyed
999999999998
No
Yes

 


PI Payroll Suspense Clearing Account

  • Clears Payroll Interface (PI) suspense.
  • Enter as a journal voucher with a 31 document ID.
  • Keeps original transaction.
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
53 
 
1
2
53
531999
Same as Keyed
9999
No
Yes

 


30 Clear Suspense

  • Clears suspense for accounts beginning with 1-5.
  • Keeps original transaction.
  • When posting to pooled cash you should use one of the following document Ids:

DEPOSITS/TRANSFERS/ADJUSTMENTS:

  •   21 -- Cash Receipts

    23 -- Cash Receipts Accrual

    25 -- Cash Transfer In- Deposits

    29 -- Cash Adjustment Entry (credit side only)
     

    DISBURSEMENTS/TRANSFERS/ADJUSTMENTS:
      22 -- Cash Requisitions

    24 -- Cash Disbursements

    27 -- Cash Transfer Out-Disbursements

    29 -- Cash Adjustment Entry (debit side only)

  • When posting to any other accounts, enter as a journal voucher with a 31 document ID.
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
Accounts
1-5
1
2
Same as Keyed
99999999899
Same as Keyed
999999999998
No
Yes

  


43 Purchasing Encumbrance Adj - Offset Suspense

  • Clears purchasing encumbrance (account beginning with 83) from suspense.
  • Enter as an encumbrance adjustment with a 38 document ID.
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
53 
1
2
8
99999999899
Same as Keyed
999999999998
No
Yes

  


44 Accounts Payable Encumbrance Adjustment - Offset Suspense

  • Clears accounts payable encumbrance (account beginning with 0) from suspense.
  • Enter as an encumbrance adjustment with a 38 document ID.
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
5
 
1
2
0
99999999899
Same as Keyed
999999999998
No
Yes

 


46 Authorized Budget Correction - Revenues

  • Clears only Authorized budgetary revenues (account beginning with 63) from suspense.
  • Enter as a budget create with an 11, 12, or 14 document ID as appropriate.
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
43
 
1
2
6
99999999899
Same as Keyed
999999999998
No
Yes

 


47 Authorized Budget Correction - Expenditures

  • Clears only authorized budgetary expenditures (account beginning with 73) from suspense.
  • Enter as a budget create with an 11, 12, or 14 document ID as appropriate..
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
53 
 
1
2
7
99999999899
Same as Keyed
999999999998
No
Yes

 


48 Certified Budget Correction - Revenues

  • Clears only certified budgetary revenues (account beginning with 68) from suspense.
  • Enter as a budget create with an 11, 12, or 14 document ID as appropriate.
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
43 
1
2
68
99999999899
Same as Keyed
999999999998
No
Yes

 


49 Certified Budget Correction - Expenditures

  • Clears only certified budgetary expenditures (account beginning with 78) from suspense.
  • Enter as a budget create with an 11, 12, or 14 document ID as appropriate.
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
53
 
1
2
78
99999999899
Same as Keyed
999999999998
No
Yes

 


50 Budgeted Revenue Correction

  • Clears both authorized and certified budgetary revenues from suspense.
  • Enter as a budget create with an 11, 12, or 14 document ID as appropriate.
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
43 
 

 

1
2
3
4
63
68
99999999899
99999999899
Same as Keyed
Same as Keyed
999999999998
999999999998
No
No
Yes
Yes

 


51 Budgeted Expenditure Correction

  • Clears both authorized and certified budgetary expenditures from suspense.
  • Enter as a budget create with an 11, 12, or 14 document ID as appropriate.
Account
Keyed
Sequence
#
Accounts
Posted
Centers
Posted
Rvrs
DR/CR
53 
 

 

1
2
3
4
73
78
99999999899
99999999899
Same as Keyed
Same as Keyed
999999999998
999999999998
No
No
Yes
Yes

Details

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