Accounting Rules Categories - Recording Budgetary Transactions

Definition:

The Office of State Budget and Management defines two types of budgets that are recorded in the NCAS. The certified budget documents the appropriations of the General Assembly. The authorized budget is the agency's working budget and reflects adjustments, occurring through the normal business process, to certified line items. Various accounting rules are used to record the certified and authorized budgets, transfers and adjustments.

Rules:

AR Authorized Revenue Adjustment
 

  • Records internal transfers and adjustments to the authorized budget.
  • Use with type 12 &14 document IDs.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
43 
1
63
Same as Keyed
No

 

 


AX Authorized Expense Adjustment

  • Records internal transfers and adjustments to the authorized budget.
  • Use with type 12 &14 document IDs.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
53 
1
73
Same as Keyed
No

 

 


CR Certified Budget Revision - Appropriated Funds

  • Records the authorized and certified budgetary revenues.
  • Use with a type 11 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
43

 

 

 
1

2

3

4
63

68

639100

689100
Same as Keyed

Same as Keyec

~~~~~~~

~~~~~~~
No

No

Yes

Yes

 

 


CX Certified Budget Revision - Appropriated Funds

  • Records the authorized and certified budgetary expenditures.
  • Use with a type 11 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
53

 

 

 
1

2

3

4
73

78

639100

689100
Same as Keyed

Same as Keyed

~~~~~~~

~~~~~~~
No

No

Yes

Yes

 

 


FR Authorized Revenue Adjustment with Offset

  • Records adjustment to authorized budgetary revenues and posts budgetary fund balance.
  • Use with a type 12 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
4

 
1

2
6

639200
Same as Keyed

~~~~~~~
No

Yes

 

 


FX Authorized Expenditure Adjustment with Offset

  • Records adjustment to authorized budgetary expenditure and posts budgetary fund balance.
  • Use with a type 12 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
5

 
1

2
7

639200
Same as Keyed

~~~~~~~
No

Yes

 

 


GX Authorized Expenditure Adjustment with Offset

  • Records adjustment to authorized budgetary expenditure and posts unallotted state appropriations.
  • Use with a type 12 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
5

 
1

2
7

639100
Same as Keyed

~~~~~~~
No

Yes

 

 


GR Authorized Revenue Adjustment with Offset

  • Records adjustment to authorized budgetary revenue and posts unallotted state appropriations.
  • Use with a type 12 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
4

 
1

2
6

639100
Same as Keyed

~~~~~~~
No

Yes

 

 


SR Certified Budget Revision - for Special Revenue

  • Records the authorized and certified budgets only for special revenue budgets.
  • Use with a type 11 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
43

 

 

 
1

2

3

4
63

68

639200

689200
Same as Keyed

Same as Keyed

~~~~~~~

~~~~~~~
No

No

Yes

Yes

 

 


SX Certified Budget Revision - for Special Expenditure

  • Records the authorized and certified budgets only for special expenditure budgets.
  • Use with a type 11 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
53

 

 

 
1

2

3

4
73

78

639200

689200
Same as Keyed

Same as Keyed

~~~~~~~

~~~~~~~
No

No

Yes

Yes

 

 


32 Budgeted Reserve - Budgeted Estimated Revenue

  • Records only the authorized budgetary revenue entry.
  • Use with a type 12 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
43

 
1

2
63

639100
Same as Keyed

~~~~~~~
No

Yes

 

 


34 Budgeted Reserve - Budgeted Expenditure

  • Records only the authorized budgetary expenditure entry.
  • Use with a type 12 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
53

 
1

2
73

639100
Same as Keyed

~~~~~~~
No

Yes

 

 


53 Budgeted Certified Revenue - DT2

  • Records adjustments to certified budgetary revenues.
  • Enter as a budget transfer with a 14 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
4
1
68
Same as Keyed
No

 

   


55 Budgeted Certified Expenditure - DT2

  • Records adjustments to certified budgetary expenditures.
  • Enter as a budget transfer with a 14 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
5
1
78
Same as Keyed
No

Details

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