Accounting Rules Categories - Recording Quarterly Reversions

Definition:

General government agencies are allotted portions of their authorized budget on a quarterly basis. At the end of each quarter, any remaining allotment that has not been spent must be reverted to the state. Quarterly reversions are recorded through the Budgetary Control (BC) module, using the journal voucher screens, as data type 2 transactions.

Rules:

AL Allotment/Reversion Offset

  • Records reversion entry.
  • Use a 17 document ID.
  • Keeps original transaction.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
111270

 
1

2
Same as keyed

439100
Same as Keyed

~~~~~~~~~
No

Yes

 

 


EL Allotment/Reversion Offset (Budgeted Requirements)

  • Records authorized and certified expenditure reversion entry.
  • Use a 17 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
53902X

 
1

2
73902X

78902X
Same as Keyed

Same as Keyed
No

Yes

 

 


RL Allotment/Reversion Offset (Estimated Revenues)

  • Records authorized and certified revenue reversion entry.
  • Use a 17 document ID.

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
43902X

 
1

2
63902X

68902X
Same as Keyed

Same as Keyed
No

Yes

 

 


Special 4th Quarter Reversion for 19XXX Budget Codes:

NL 4th Quarter Reversion - Required to eliminate Cash Roll Forward
 

  • This only impacts the following agencies with general fund revenue budget codes (19XXX): AOC, Department of Insurance, Secretary of State, Department of Labor and Board of Elections.
  • Use a 17 Document ID
  • Keeps original transaction

 

Account

Keyed
Sequence

#
Accounts

Posted
Centers

Posted
Rvrs

DR/CR
111240

 
1

2
Same as keyed

639024
Same as Keyed

Same as Keyed
No

Yes

Details

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