PS-P2950 Quote Purge Report

Report Name
Quote Purge

RMDS Report Group
PSPG3 Quotes Purge

Frequency
As needed to maintain an efficient file size and operations.

Records/Retention Requirements
Item 43100.  Quote Purge Report (PS-P2950).  Purge records from online system.

Disposition Instructions:  Maintained on-line for 4 fiscal years

Use
This report lists the information that has been purged when the quotation purge program is run.

Content
A quotation is purged when the item quotations assigned to it have expired and the specified number of inactive days have passed. The system produces a report for each vendor identified on a quotation. The report includes the paying entity, vendor number/group number, quotation number and type, date entered, last activity date and the quotation status.

Totals
N/A

Column Headings
The following column headings are for each paying entity, vendor number, and vendor group number:

• Quote number
• Quote type
• Date entered
• Date of last activity
• Status