AP-F0004 Invoice Key Purge Report

Report
Invoice Key Purge

RMDS Report Group
APPG5-3 Invoice Key Purge

Frequency
As needed to maintain an efficient file size and operations.

Records/Retention Requirements
Item 43093.  Invoice Key Purge Report (AP-F0004).  Purge records from online system.

Disposition Instructions:  Maintained on-line for 4 fiscal years

Use
When purge invoices from the invoice file, the system saves the invoice keys (that is, the identifying or key information) and adds them to the Invoice History Key File. Before executing the purge program make sure the invoices are old enough to be used again, because this is a permanent process in which no other history files are created.

Content
The information purged includes the invoice amount, status, and payment or cancellation date, if applicable, for each paying entity

Totals
N/A

Column Headings
The following column headings are for each paying entity:

• Vendor
• Grp
• Invoice number
• Invoice date
• Gross invoice amount
• Status
• Date paid/cancel