Accruals - Creating a Manual Accrual Reversal Entry Step-by-Step

After signing on: 

1.

Type .BC in the ACTION field on any screen and press ENTER to access the Budgetary Control Menu (001) screen. (You must type the period.) 

2.

Type 2 in the NEXT FUNCTION field and press ENTER to access the Budgetary Control Document Entry Menu (200) screen. 

3.

Type 1 in the NEXT FUNCTION field and press ENTER to access the Journal Voucher Entry (211) screen. 

4.

Type A in the OPTION field to add a journal voucher document 

5.

Type your document ID in the DOCUMENT ID field using 32 (thirteenth month reversal) as the transaction type. 

6.

Type your initials or an agency specific identifier in the APPLICATION AREA field and press ENTER to access the Journal Voucher Entry (212) screen. 

7.

Type 6/30/XX in the EFFECTIVE DATE field.

8.

Type the total amount in the TOTAL field. 

9.

Type your company number in the COMPANY ID field. 

10.

Type 2 in the DATA TYPE CODE field for a balanced transaction entry. 

11.

Type 2 in the LEVEL OF FUNDS CHK field.

12.

Type 2 in the UPDATE AFF field. 

13. 

Press ENTER to access the Journal Voucher Entry (213) screen and enter the detail lines of the document. 

14.

Type 0001 in the LINE field. 

15. 

Type A in the TRANSACTION CODE field to add a new line. 

16. 

Type the account number for the accrual reversing balance in the COMP/ACCT/CNTR field.

17.

TAB to the CNTR part of the COMP/ACCT/CNTR field and type your center number 

18.

Type the amount being debited or credited in the DEBIT/CREDIT AMOUNT field. 

19.

To credit an account, type CR (or 60) in the DEBIT/CREDIT CODE field. To debit an account, type DR (or 10) in the DEBIT/CREDIT CODE field. 

20.

Type "Manual Reversal" in the DESCRIPTION field. Make sure this description is left-justified. 

21.

Press ENTER. The system is now ready to accept the next line of your transaction. 

22. 

Type 0002 in the LINE field. 

23.

Repeat steps 15-21 until all lines of the transaction are complete. 

24.

When the last line has been entered, TAB to the OPTIONS field, type END or E and press ENTER. 

 

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