Flagging Accruals at the Control Group Level

To identify a control group of accrual invoices:

1.

Type the accrual indicator in the expense indicator field on the Control Document Entry (CDE) screen to identify the expense as an accrual. This three-digit code indicates that each invoice in the control group is an accrual invoice.

2.

 Proceed with the steps for entering invoices. 

Note: If an invoice in the accrual control group is not an accrual, override ACC and type 001 in the EXP field on the Invoice Worksheet 1(IWS-1T) screen.

 

Enter the Accrual indicator on the CDE batch header.

 

Direct Invoice

Matching Invoice

Does the accrual indicator default to the invoice header EXPENSE field?

On IWS-2T,Yes

On IMP, Yes

Does the accrual indicator default to the invoice lines EXP field?

On IWS-1T, Yes

On ILA, No

If NO, what indicator will apply to the invoice line if the EXP field is blank?

N/A

The system will read what appears in the header.

What if we don't want the accrual indicator to appear on one of the lines?

Enter a "001" in the EXP field

Enter a "001" in the EXP field

Does the accrual indicator appear on the maintenance screen IMW header?

Yes. 

Yes.

Does the accrual indicator appear on the maintenance screen IMW lines?

Yes.

It varies, depending on the procedures used when the invoice was entered. *

Does the accrual indicator appear on the inquiry screen DLL?

Yes.

It varies, depending on the procedures used when the invoice was entered. *

*Regardless of whether or not the accrual indicator appears on IMW and DLL, the accrual report will pick up the correct indicator. If the indicator field is blank, the system will check to see what appears on the header.

 

Details

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