Budgetary Control Memo to Actual Move Summary Report

Report Name
Budgetary Control
Memo to Actual Move Summary

RMDS Report Group
BC320-1 BC AUDIT REPORTS

Frequency
Per posting cycle

Records/Retention Requirements
ITEM 42863.  Budgetary Control Memo to Actual Move Summary Report.  Budgetary control activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 12 months.

Use
Use this report to review allotment, expense, encumbrance, and commitment transactions extracted from the memo field on the Available Funds File (AFF) and processed through Financial Controller. Transactions entered into the DBS system are retained on the AFF memo field until they are extracted for posting to the General Ledger.

Content
This report is a summary listing of the allotment, expense, encumbrance, and commitment transactions extracted from the AFF memo field and processed through Financial Controller for posting to the General Ledger for each company/account/center combination, sorted by company.

Totals
The report gives no totals.

Column Headings
The following column headings are listed by company:

• COMP
• ACCOUNT
• CENTER
• ALLOTMENT
• EXPENSE
• ENCUMBRANCE
• COMMITMENT