Balancing to Available Funds - Commitment Report

Report Name
Balancing to Available Funds
Commitment

RMDS Report Group
BC950-1 BC BALANCE RPTS

Frequency
Per posting cycle.

Records/Retention Requirements
ITEM 42871.  Balancing to Available Funds- Commitment Report.  Budgetary control activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 12 months.

Use
Use this report to verify the commitment balances on the Available Funds File.

Content
The system identifies the outstanding requisitions that affect balances in the Available Funds File (AFF). Using the information in the document files, the system calculates a balance for each company/center/account, then records the corresponding balance from the AFF and lists the difference, if any, between them. When the balances differ, it may be because transactions were posted directly to an account through the general ledger system or through an application system other than Purchasing or Accounts Payable. The balance in the AFF includes transactions processed through systems other than Purchasing or Accounts Payable. The balances can also be different because a commitment adjustment entered through the budgetary control system is reserving funds.

Totals
The report provides the difference, if any, between the Commitment Total for Company/Center/Account and the AFF.

Column Headings

• COMPANY
• CENTER
• ACCOUNT
• COMMITMENT TOTAL FOR CO/CENTER/ACCOUNT
• COMMITMENT TOTAL ON BC AVAILABLE FUNDS
• DIFFERENCE