AP-TN005 Accounts Payable 1099 Error Report

Report Name
Accounts Payable 1099 Error Report

RMDS Report Group
1099-1 AP 1099 REPORTS

Frequency
Normally once a month

Records/Retention Requirements
ITEM 43056.  Accounts Payable 1099 Error Report (AP-TN005).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 7 years and upon release from audits.

Use
This report can be used to detect which documents require 1099 reporting but contain invalid or incomplete information.

Content
This report lists those documents that require 1099 reporting but which will be excluded from the printed forms or magnetic media due to invalid or incomplete information. Documents processed with 1099 codes, that are not specified when extracting information, show on this report.

Totals
The report totals, by error type, the invoices that will not be reported.

Column Headings
The following column headings are for error type--vendor errors:

• VENDOR NUMBER
• VENDOR NAME
• VENDOR TIN
• TIN ERROR

The following column headings are for error type--tax codes not requested, ETC:

• TAX CODE
• PAY ENT
• VENDOR NUMBER
• VENDOR NAME
• INVOICE NUMBER
• INVOICE DATE
• PYMT NBR
• PRTL NBR
• INV LINE
• CNTL NBR
• EXPENSE AMOUNT
• WITHHELD AMOUNT