AP-I0014 Payment Replacement Register Report

Report Name
Payment Replacement Register

RMDS Report Group
MM125-1 BLANKET ORDER SUM

Frequency
Monthly

Records/Retention Requirements
ITEM 43033.  Payment Replacement Register Report (AP-I0014).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 3 years if no litigation, claim, audit, or other official action involving the records has been initiated.  If official action has been initiated, destroy in office after completion of action and resolution of issues involved.

Use
Use this report when reconciling bank accounts. It explains missing or out of sequence payment numbers from the bank statement. The payments on this report were reissued as replacements.

Content
This report tracks payments entered on the PRP screen that were reissued to replace lost or damaged payment forms. The replacement number is associated with the original payment reference number on all system documents.

Totals
The report gives totals for the gross invoice and payment amounts by paying entity, replacement date, bank account code, payment reference number, and for the entire report.

Column Headings

• PAYMENT REPLACEMENT DATE
• BAP CODE
• PYMT REF NUMBER
• REPLACEMENT: BAP CODE, NUMBER; VENDOR NUMBER
• INVOICE NUMBER
• PAYMENT DATE
• PYMT NBR
• PRTL PYMT
• GROSS INVOICE AMOUNT
• PAYMENT AMOUNT