AP-I0005 Outstanding Employee Advances Report

Report Name
Outstanding Employee Advances

RMDS Report Group
MM122-6 AP BALANCE/MAINT

Frequency
Every production run

Records/Retention Requirements
ITEM 43012.  Outstanding Employee Advances (AP-I0005).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
Request this report to audit outstanding advances an employee has received from an organization.

Content
This report contains, for the specified period, all employee advances along with expenses that have not yet been applied against the advances. Documents with any of the following status are included:

• Balanced
• Hold
• Partially paid
• One-time hold

Totals
The report gives totals by employee, paying entity and grand total.

Column Headings
The following column headings are listed by paying entity:

• EMPLOYEE NUMBER
• SHORT NAME
• ADVANCE NUMBER
• PAY NBR
• PRTL PYMT
• VOUCHER DATE
• ADVANCE STATUS
• TYPE OF ADVANCE
• AMOUNT
• ADVANCE ISSUE DT