AP-F0013 Batch Document Entry Exceptions Report

Report Name
Accounts Payable
Batch Document Entry Exceptions

RMDS Report Group
MM110-1 AP BATCH PROCESS

Frequency
Each production run

Records/Retention Requirements
ITEM 42979.  Batch Document Entry Exceptions APEOY Invoice Accrual (AP-F0013).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
Use this report to determine needed corrections to invoices entered off-line. Messages for every field in error will be printed.

Content
The AP-F0013 report contains a summary of invoices entered off-line for which input errors occurred. This report does not include invoices with budgetary control exceptions. For each error, the corresponding error messages are listed.

The AP-F0013T report contains a summary of the number of transactions read, added, rejected and accepted with budgetary control exceptions. This report will be the only part of the Batch Document Entry Exceptions when no exceptions occurred.

Totals
The AP-F0013T report gives totals for number read, number added, number rejected, accepted w/BC exception by control groups, invoice headers, invoice lines, invalid transactions. The report then gives a grand total for each heading.

Column Headings
Column headings on report AP-F0013 list by operator, pay entity, control date, and control number:

  • INVOICE HEADER
  • VENDOR NUMBER
  • VENDOR GROUP
  • INVOICE NUMBER
  • INVOICE DATE
  • VENDOR TYPE
  • VENDOR STATUS
  • VENDOR NAME
  • ADDRESS LINE 1
  • ADDRESS LINE 2
  • ADDRESS LINE 3
  • OPTIONAL ADDRESS CODE
  • OPTIONAL ADDRESS LINE 1
  • OPTIONAL ADDRESS LINE 2
  • POSTAL CODE
  • VOUCHER NUMBER
  • BUY ENT
  • PO NUMBER
  • BLANKET
  • APPL AREA
  • REMIT STD PHRASE
  • REMITTANCE MESSAGE
  • PROV ACCTG DATE
  • MULT PYMT IND
  • GROSS AMOUNT
  • SIGNATURE APPROVAL (CODE 1, CODE 2, CODE 3, CODE 4, CODE 5)
  • VAT INC
  • INVC TYPE
  • HANDLING CODE
  • ONE INVOICE PER PAYMENT
  • PAYMENT DUE DATE
  • PAYMENT ROUTE CODE
  • TERMS CODE
  • DISCOUNT AMOUNT
  • BAP CODE
  • 1099 CODE
  • USE TAX
  • FACTOR (NUMBER, GROUP)
  • REASON CODE
  • REASON
  • GL EFFEC DATE
  • EXP COMP
  • EXPENSE ACCOUNT
  • EXPENSE CENTER
  • EXP IND
  • PAY IND
  • DIS IND
  • FRT IND
  • FREIGHT AMOUNT
  • TX1 IND
  • TX1 AMOUNT
  • TX2 IND
  • TX2 AMOUNT
  • TX3 IND
  • TX3 AMOUNT
  • ADD IND
  • ADD AMOUNT
  • ICP IND
  • GL PROV IND
  • ACCTG RULE

Column headings on report AP-F0013T list:

  • CONTROL GROUPS
  • INVOICE HEADERS
  • INVOICE LINES
  • INVALID TRANSACTIONS
  • GRAND TOTALS
  • NUMBER READ
  • NUMBER ADDED
  • NUMBER REJECTED
  • ACCEPTED W/BC EXCEPTION