AP-D0001 Control Input Reconciliation - Account Distribution Report

Report Name
Control Input Reconciliation - Account Distribution

RMDS Report Group
MM130-2 GL/CSH GL/EXT CTL

Frequency
Every production run

Records/Retention Requirements
ITEM 43036.  Control Input Reconciliation-Account Distribution (AP-D0001).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
This report summarizes general ledger account distribution information for all control groups entered through each paying entity during a given period. If an organization files documents by the control group number or by the control date, this report will be helpful in locating old documents.

Content
The report displays the following information for invoices (excluding budgetary control exceptions):

• Control date and number
• Document status and general ledger distribution information.
• Amount debited or credited to the account.

Totals
The report shows, by the following categories, the total amount debited or credited:

• Control number
• Control date
• Paying entity

Column Headings

• VENDOR NUMBER
• INVOICE NUMBER
• INVOICE DATE
• PYMT
• PRTL
• GL/TYP
• CO
• INV STATUS
• ACCOUNT
• GROSS AMOUNT
• CENTER
• DEBITS
• CREDITS