AP-A0009 Accounts Payable Document Entry for Incompletes and Models Report

Report Name
Accounts Payable Document Entry for Incompletes and Models

RMDS Report Group
MM122-8 AP DOCUMENT ENTRY

Frequency
Every production run

Records/Retention Requirements
ITEM 43021.  Document Entry For Incompletes and Models (AP-A0009).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
This report can be used to identify, for each control group, documents that are out-of-balance or that have out-of-balance optional amounts. On the day a document is entered as incomplete, it appears on this report. If it is still incomplete the next day, it will not appear on the report. Documents are listed by the date of entry.

Content
This report lists, by control date and number, all incomplete and model documents entered online on the specified date. The system includes documents with any of the following status:

• Incomplete
• Out-of-balance
• Model
• Pending multiple payments
• Matching exceptions

Totals
The report lists total document amounts by these categories: Document, Control Group, Operator Online, Paying Entity Online, Report

Column Headings

• DOCUMENT NUMBER/DATE
• VENDOR SHORT NAME/NUMBER
• TERMS
• PAYMENT DUE DATE
• BANK PYMT
• CASH IND
• STATUS
• DISCOUNT AMOUNT
• PYMT NO.
• INV TYPE
• O/B
• CO
• ACCOUNT
• CENTER
• EXPENSE AMOUNT
• FREIGHT
• IND
• SALES TAX/VAT1
• IND
• ADDITIONAL
• IND