Accounting Rules Categories - Recording Quarterly Reversions

Definition:

General government agencies are allotted portions of their authorized budget on a quarterly basis. At the end of each quarter, any remaining allotment that has not been spent must be reverted to the state. Quarterly reversions are recorded through the Budgetary Control (BC) module, using the journal voucher screens, as data type 2 transactions.

Rules:

AL Allotment/Reversion Offset

  • Records reversion entry.
  • Use a 17 document ID.
  • Keeps original transaction.

 

Account Keyed
Sequence #
Accounts Posted
Centers Posted
Rvrs DR/CR
111270

 

 
1

 

2
Same as keyed

 

439100
Same as Keyed

 

~~~~~~~~~
No

 

Yes

 

 

EL Allotment/Reversion Offset (Budgeted Requirements)

  • Records authorized and certified expenditure reversion entry.
  • Use a 17 document ID.

 

Account Keyed
Sequence #
Accounts Posted
Centers Posted
Rvrs DR/CR
53902X

 

 
1

 

2
73902X

 

78902X
Same as Keyed

 

Same as Keyed
No

 

Yes

 

 

RL Allotment/Reversion Offset (Estimated Revenues)

  • Records authorized and certified revenue reversion entry.
  • Use a 17 document ID.

 

Account Keyed
Sequence #
Accounts Posted
Centers Posted
Rvrs DR/CR
43902X

 

 
1

 

2
63902X

 

68902X
Same as Keyed

 

Same as Keyed
No

 

Yes

 

 

Special 4th Quarter Reversion for 19XXX Budget Codes:

NL 4th Quarter Reversion - Required to eliminate Cash Roll Forward
 

  • This only impacts the following agencies with general fund revenue budget codes (19XXX): AOC, Department of Insurance, Secretary of State, Department of Labor and Board of Elections.
  • Use a 17 Document ID
  • Keeps original transaction

 

Account Keyed
Sequence #
Accounts Posted
Centers Posted
Rvrs DR/CR
111240

 

 
1

 

2
Same as keyed

 

639024
Same as Keyed

 

Same as Keyed
No

 

Yes