Accounting Rules Categories - Clearing Suspense

Definition:

When transactions are processed for posting to the General Ledger errors can occur. An error in an individual line of a batch requires the system to post the detail transaction to a suspense account/center, to provide a balanced entry and allow all other correct batch transactions to post to the General Ledger. These transactions are cleared by making appropriate entries through the Budgetary Control (BC) module as data type 1 transactions.

Rules:

BI Health Benefits Clearing Account

• Clears Benefits Interface(BI) suspense.
• Enter as a journal voucher with a 31 document ID.

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
53	1 2	53 531998	Same as Keyed 9999	No Yes

 

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GB Life-to-Date Budgeted Expenditure Correction

• Clears Life-to-Date Budgeted Expenditure (account beginning with 75) from suspense.
• Enter as a budget create with a 31 document ID.

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
53	1 2	75 99999999899	Same as Keyed 999999999998	No Yes

 

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GC Life-to-Date Award/Budgeted Revenue Correction

• Clears Life-to-Date Award/Budgeted Revenue (account beginning with 65) from suspense.
• Enter as a budget create with a 31 document ID.

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
43	1 2	65 99999999899	Same as Keyed 999999999998	No Yes

 

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PI Payroll Suspense Clearing Account

• Clears Payroll Interface (PI) suspense.
• Enter as a journal voucher with a 31 document ID.
• Keeps original transaction.

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
53	1 2	53 531999	Same as Keyed 9999	No Yes

 

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30 Clear Suspense

• Clears suspense for accounts beginning with 1-5.
• Keeps original transaction.
• When posting to pooled cash you should use one of the following document Ids:

Deposits/Transfers/Adjustments:

21 -- Cash Receipts

23 -- Cash Receipts Accrual

25 -- Cash Transfer In- Deposits

29 -- Cash Adjustment Entry (credit side only)
 

Disbursements/Transfers/Adjustments: 
22 -- Cash Requisitions

24 -- Cash Disbursements

27 -- Cash Transfer Out-Disbursements

29 -- Cash Adjustment Entry (debit side only)

• When posting to any other accounts, enter as a journal voucher with a 31 document ID.

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
Accounts 1-5	1 2	Same as Keyed 99999999899	Same as Keyed 999999999998	No Yes

  

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43 Purchasing Encumbrance Adj - Offset Suspense

• Clears purchasing encumbrance (account beginning with 83) from suspense.
• Enter as an encumbrance adjustment with a 38 document ID.

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
53	1 2	8 99999999899	Same as Keyed 999999999998	No Yes

  

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44 Accounts Payable Encumbrance Adjustment - Offset Suspense

• Clears accounts payable encumbrance (account beginning with 0) from suspense.
• Enter as an encumbrance adjustment with a 38 document ID.

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
5	1 2	0 99999999899	Same as Keyed 999999999998	No Yes

 

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46 Authorized Budget Correction - Revenues

• Clears only Authorized budgetary revenues (account beginning with 63) from suspense.
• Enter as a budget create with an 11, 12, or 14 document ID as appropriate.

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
43	1 2	6 99999999899	Same as Keyed 999999999998	No Yes

 

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47 Authorized Budget Correction - Expenditures

• Clears only authorized budgetary expenditures (account beginning with 73) from suspense.
• Enter as a budget create with an 11, 12, or 14 document ID as appropriate..

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
53	1 2	7 99999999899	Same as Keyed 999999999998	No Yes

 

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48 Certified Budget Correction - Revenues

• Clears only certified budgetary revenues (account beginning with 68) from suspense.
• Enter as a budget create with an 11, 12, or 14 document ID as appropriate.

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
43	1 2	68 99999999899	Same as Keyed 999999999998	No Yes

 

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49 Certified Budget Correction - Expenditures

• Clears only certified budgetary expenditures (account beginning with 78) from suspense.
• Enter as a budget create with an 11, 12, or 14 document ID as appropriate.

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
53	1 2	78 99999999899	Same as Keyed 999999999998	No Yes

 

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50 Budgeted Revenue Correction

• Clears both authorized and certified budgetary revenues from suspense.
• Enter as a budget create with an 11, 12, or 14 document ID as appropriate.

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
43	1 2 3 4	63 68 99999999899 99999999899	Same as Keyed Same as Keyed 999999999998 999999999998	No No Yes Yes

 

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51 Budgeted Expenditure Correction

• Clears both authorized and certified budgetary expenditures from suspense.
• Enter as a budget create with an 11, 12, or 14 document ID as appropriate.

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
53	1 2 3 4	73 78 99999999899 99999999899	Same as Keyed Same as Keyed 999999999998 999999999998	No No Yes Yes