HR-Payroll System Status

    Current Status

    System Status
    Integrated HR-Payroll System Normal Operations
    BI/BOBJ Normal Operations

    Latest Updates

    Date Time Update
    11/30/2020 1:00 PM System Availability Friday, December 4, 2020 6:00 PM to Monday, December 7, 2020 7:00 AM
    The HR-Payroll System will be unavailable starting Friday, December 4, 2020 6:00 PM for Maintenance. The system will be available again by Monday, December 7, 2020 7:00 AM
    9/1/2020 7:40 AM

    NCAS agencies:

    Payroll staff
    CMCS staff
    Budget staff
    Fiscal Staff

    The October 2, 2020 bi-weekly payroll will post in September

    All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

    7/8/2020 8:15 AM

    Integrated HR-Payroll System Accruals to NCAS
    The Integrated HR-Payroll System payroll accruals to NCAS will post the evening of 7/08/2020. 

    Please call the BEST Shared Services (707-0707) if you have any problems or questions with these postings.

    04/01/20 7:45 AM

    NCAS agencies:

    Payroll staff
    CMCS staff
    Budget staff
    Fiscal Staff

    The May 1, 2020 bi-weekly payroll will post in April.

    All Integrated HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

    03/02/20 10:30 AM

    NCAS agencies:

    Payroll staff
    CMCS staff
    Budget staff
    Fiscal Staff

    The April 3, 2020 bi-weekly payroll will post in March.

    All Integrated HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

    03/02/20 8:00 AM

    Federal W-4

    The 2020 ESS Federal W-4 configuration is complete! The ESS Tax Withholding link has been enabled and ready for use. Please log in to the ESS and click on My Personal Data to access the Tax Withholding Information-Important 2020 update link if you need to make any Federal and State tax changes.

    12/11/19 8:15 AM

    New Form W-4
    The 2020 Form W-4, Employee's Withholding Certificate, will be available 12/25/2019 on ESS for 1/1/2020 tax changes. The Internal Revenue Service (IRS) is not requiring all employees to complete a new W-4 form, withholding will continue based on your previously submitted (electronic W-4 form in ESS or paper W-4 submitted to HR). However, certain employees will be required to use the new form: those hired in 2020 and anyone who makes withholding changes during 2020. Before completing the 2020 Form W-4, please read the instructions that are included with the form (https://www.irs.gov/pub/irs-pdf/fw4.pdf). You must complete Steps 1 and 5 (electronic signature in ESS). Steps 2, 3, and 4 are optional, but completing them will help ensure that your federal income tax withholding will more accurately match your tax liability. To conduct a checkup, use the IRS?s Tax Withholding Estimator (www.irs.gov/W4App). The IRS has also published Frequently Asked Questions that you may find helpful as you complete the form (https://www.irs.gov/newsroom/faqs-on-the-draft-2020-form-w-4).

    10/1/19 8:00 AM

    NCAS agencies:

    Payroll staff
    CMCS staff
    Budget staff
    Fiscal Staff

    The November 1, 2019 bi-weekly payroll will post in October.

    All Integrated HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.  Pay days falling on the 1st or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.  Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

    4/1/19 9:00 AM

    NCAS agencies:

    Payroll staff
    CMCS staff
    Budget staff
    Fiscal Staff

    The May 3, 2019 bi-weekly payroll will post in April.

    All Integrated HR/Payroll bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.  Pay days falling on the 1st or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month, and CMCS requisitions posted in the current month as a “set back” to the prior month.  Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

    7/11/18 12:45 PM

    Integrated HR/Payroll System Payroll Accruals to NCAS

    The Integrated HR/Payroll System payroll accruals to NCAS will post the evening of 7/11/2018. Please call the BEST Shared Services (707-0707) if you have any problems or questions with these postings.

    The Integrated HR/Payroll portal will be unavailable due to maintenance between the hours of:

    • Weekdays 8pm - 9pm EST
    • Sundays 2pm - 8pm EST