HR-Payroll System Status

New Form W-4
The 2020 Form W-4, Employee's Withholding Certificate, will be available 12/25/2019 on ESS for 1/1/2020 tax changes. The Internal Revenue Service (IRS) is not requiring all employees to complete a new W-4 form, withholding will continue based on your previously submitted (electronic W-4 form in ESS or paper W-4 submitted to HR). However, certain employees will be required to use the new form: those hired in 2020 and anyone who makes withholding changes during 2020. Before completing the 2020 Form W-4, please read the instructions that are included with the form (https://www.irs.gov/pub/irs-pdf/fw4.pdf). You must complete Steps 1 and 5 (electronic signature in ESS). Steps 2, 3, and 4 are optional, but completing them will help ensure that your federal income tax withholding will more accurately match your tax liability. To conduct a checkup, use the IRS?s Tax Withholding Estimator (www.irs.gov/W4App). The IRS has also published Frequently Asked Questions that you may find helpful as you complete the form (https://www.irs.gov/newsroom/faqs-on-the-draft-2020-form-w-4).

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The November 1, 2019 bi-weekly payroll will post in October.

All Integrated HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.  Pay days falling on the 1st or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.  Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The May 3, 2019 bi-weekly payroll will post in April.

All Integrated HR/Payroll bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.  Pay days falling on the 1st or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month, and CMCS requisitions posted in the current month as a “set back” to the prior month.  Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

BOBJ Reports

We completed our data correction and the impacted reports below are now available:

• B0204: Total Timesheet Exceptions (CATS vs 2001/2002)
• B0205: Time Leveling Exceptions (Planned Time vs 2001/2002)

Thank you.  

We experienced a data load failure in the BI system last night.  With the exception of time evaluation results and quota data, all data is current as of 9/10/2018.  

Unfortunately, the time data loading process failed further in its processing steps which means no Time Evaluation Results or Quota data is available for any time reports.  Our technical team has informed us that they are aware of the issue and are working with DIT to resolve the problem.  We will resume loading time data once the systems are communicating correctly.  All other loads will resume on their normal schedule.

Integrated HR/Payroll System Payroll Accruals to NCAS

The Integrated HR/Payroll System payroll accruals to NCAS will post the evening of 7/11/2018. Please call the BEST Shared Services (707-0707) if you have any problems or questions with these postings.