HR-Payroll System Status

Payroll staff
Budget staff
Fiscal Staff

Employee time data through June 30th must be approved by July 17, 2023.

Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Annual Comprehensive Financial Report (ACFR). The OSC HR/Payroll team utilizes time  data for the year-end Compensated Absences Report which is an integral part of the Annual Comprehensive Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2023, is used in this process and must be up-to-date. Therefore, all HR-Payroll (aka Beacon)-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Monday, July 17, 2023.

Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this.     

Final reports for Annual Comprehensive Financial Report use will be produced on July 21, 2023.  The Compensated Absence Report will no longer be sent to the agencies except by special request through BEST Shared Service Center, (BEST@osc.nc.gov) or 919-707-0707.

System Availability 5/26/2023 to 5/29/2023.
The BI systems will be unavailable starting Friday, May 26, 2023 8:00 AM due to Maintenance. The HR-Payroll System will be unavailable starting Saturday, May 27 at 8:00 AM due to Maintenance. Both systems will be available again by Monday, May 29, 2023 8:00 AM.

All BOBJ reports (Webi, Crystal, and Lumira) are working when using the updated Microsoft Edge and Google Chrome versions. 

Latest versions are: 
Microsoft Edge - Version 110.0.1587.49 (Official build) (64-bit) 
Google Chrome - Version 110.0.5481.104 (Official Build) (64-bit)

For Chrome, DIT managed users will get updated next Wednesday. 

For non-DIT managed agencies, please contact your IT support. 

Issue: Users with Edge and Chrome browser version 110 or higher are unable to run BOBJ reports.  These users can access the BOBJ system, select report criteria, but the report never displays, and the web page keeps loading indefinitely.  

Impacted Population: It appears that updates to Edge and Chrome are currently being pushed out by DIT and the agencies.  A user could be on version 109 today and work fine, then be updated to version 110 tomorrow and not be able to access reports.  Unfortunately, we don’t have an automated way to know which BOBJ users have these browser versions.

Troubleshooting and Potential Work Around:  If a user is experiencing issues, please validate the browser and version being used.  Have the user validate the alternate browser’s version.  If below 110, they should be able to access BOBJ from that browser as a work around.  If both Chrome and Edge are versions 110 or higher, please have user try a non-Chromium based browser (such as Firefox).  If none of these options work, the user will temporarily be unable to access BOBJ.

NCAS agencies:

Payroll staff 
NCFS staff 
Budget staff 
Fiscal Staff

The March 3, 2023 bi-weekly payroll will post in February.

All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

NCAS agencies:

Payroll staff 
NCFS staff 
Budget staff 
Fiscal Staff

The February 3, 2023 bi-weekly payroll will post in January.

All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

NCAS agencies:

Payroll staff 
NCFS staff 
Budget staff 
Fiscal Staff

The September 2, 2022, bi-weekly payroll will post in August.

All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month.  Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date.  Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

Integrated HR-Payroll System Payroll Accruals to NCAS

The Integrated HR-Payroll System’s payroll accruals to NCAS will post the evening of 7/07/2022. Please contact the BEST Shared Services (707-0707) if you have any questions regarding these postings.

Payroll staff 
Budget staff 
Fiscal Staff

Employee time data through June 30th must be approved by July 18, 2022. 
  
Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Annual Comprehensive Financial Report. The OSC HR/Payroll team utilizes time  data for the year-end compensated absences report which is an integral part of the Annual Comprehensive Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2022, is used in this process and must be up-to-date. Therefore, all HR-PY Integrated System-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Monday, July 18, 2022. 
  
Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this.      
  
Final reports for Annual Comprehensive Financial Report use will be produced on July 22th.  The compensated absence reports will no longer be sent to the agencies except by special request through BEST Shared Service Center, (BEST@osc.nc.gov) or 919-707-0707.

Payroll staff 
NCFS staff 
Budget staff 
Fiscal Staff 

The April 1, 2022 bi-weekly payroll will post in March. 
All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

NCAS agencies:

Payroll staff 
NCFS staff 
Budget staff 
Fiscal Staff

The NCAS BC Docs related to these payroll entries will be loaded into NCAS tonight (10/8) and be available for posting on Monday (10/11).  No manual BC Docs need to be keyed for these payroll entries.   

If you have questions concerning a specific entry please submit a ticket through OSC Support Services at osc.support.services@osc.nc.gov. 

NCAS agencies:

Payroll staff 
NCFS staff 
Budget staff 
Fiscal Staff

NCFS requisitions associated with HR-Payroll System run number 74736 are available.

The ZFIR018 (SAP Payroll Postings to FI/CO Report) normal variant is also available to reconcile.   

NCAS agencies:

Payroll staff 
NCFS staff 
Budget staff 
Fiscal Staff

As reported last Friday (10/1/2021), the HR-Payroll System experienced a system issue that affected the timeliness of the payroll posting to NCAS, and reimbursement through requisitioning.  We were unable to provide the postings today (10/4/2021) as previously anticipated.  We continue to work on a fix to submit the entries to NCAS, with payroll posting to September and benefits posting in October. 

To help determine the amounts pending, use the ZFIR018 (SAP Payroll Postings to FI/CO Report) using only run number 74736.  

We are diligently working toward a solution and appreciate your patience.

NCAS agencies:

Payroll staff 
CMCS staff 
Budget staff 
Fiscal Staff

The September 3, 2021 bi-weekly payroll will post in August.

All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

Payroll staff 
Budget staff 
Fiscal Staff

Employee time data through June 30th must be approved by July 19, 2021 
  
Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Comprehensive Annual Financial Report. The OSC HR/Payroll team utilizes time  data for the year-end compensated absences report which is an integral part of the Comprehensive Annual Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2021, is used in this process and must be up-to-date. Therefore, all BEACON-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Monday, July 19, 2021. 
  
Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this.      
  
Final reports for Comprehensive Annual Financial Report use will be produced on July 23th.  The compensated absence reports will no longer be sent to the agencies except by special request through BEST shared service center, (BEST@osc.nc.gov) or 919-707-0707.

NCAS agencies:

Payroll staff 
CMCS staff 
Budget staff 
Fiscal Staff

The April 1, 2020 bi-weekly payroll will post in March.

All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.