HR-Payroll System Status

    Current Status

    System Status
    Integrated HR-Payroll System Operating Normally - **Will be unavailable starting Friday, October 15, 2021 5:00 PM for Maintenance. The system will be available again by Monday, October 18, 2021 7:00 AM**
    BI/BOBJ Operating Normally

    Latest Updates

    Date Time Update
    10/8/21 4:40 PM

    NCAS agencies:

    Payroll staff
    NCFS staff
    Budget staff
    Fiscal Staff

    The NCAS BC Docs related to these payroll entries will be loaded into NCAS tonight (10/8) and be available for posting on Monday (10/11).  No manual BC Docs need to be keyed for these payroll entries.   

    If you have questions concerning a specific entry please submit a ticket through OSC Support Services at osc.support.services@osc.nc.gov

    10/8/21 7:30 AM

    NCAS agencies:

    Payroll staff
    NCFS staff
    Budget staff
    Fiscal Staff

    NCFS requisitions associated with HR-Payroll System run number 74736 are available.

    The ZFIR018 (SAP Payroll Postings to FI/CO Report) normal variant is also available to reconcile.   

    10/7/21 10:00 AM The Integrated HR-Payroll System is available.
    10/5/21 5:49 AM

    NCAS agencies:

    Payroll staff
    NCFS staff
    Budget staff
    Fiscal Staff

    As reported last Friday (10/1/2021), the HR-Payroll System experienced a system issue that affected the timeliness of the payroll posting to NCAS, and reimbursement through requisitioning.  We were unable to provide the postings today (10/4/2021) as previously anticipated.  We continue to work on a fix to submit the entries to NCAS, with payroll posting to September and benefits posting in October. 

    To help determine the amounts pending, use the ZFIR018 (SAP Payroll Postings to FI/CO Report) using only run number 74736.  

    We are diligently working toward a solution and appreciate your patience.

    9/1/21 8:00 AM The October 1, 2021 bi-weekly payroll will post in September.
    All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 
     
    8/1/21 10:15 AM

    NCAS agencies:

    Payroll staff
    CMCS staff
    Budget staff
    Fiscal Staff

    The September 3, 2021 bi-weekly payroll will post in August.

    All HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the NCFS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and NCFS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and NCFS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

    7/7/21 9:40 AM

    Integrated HR-Payroll System Payroll Accruals to NCAS

    The Integrated HR-Payroll System payroll accruals to NCAS will post the evening of 7/07/2021. Please contact the BEST Shared Services (707-0707) if you have any questions regarding these postings.

    6/7/21 8:00 AM

    Payroll staff
    Budget staff
    Fiscal Staff

    Employee time data through June 30th must be approved by July 19, 2021
     
    Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Comprehensive Annual Financial Report. The OSC HR/Payroll team utilizes time  data for the year-end compensated absences report which is an integral part of the Comprehensive Annual Financial Report. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2021, is used in this process and must be up-to-date. Therefore, all BEACON-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Monday, July 19, 2021.
     
    Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this.     
     
    Final reports for Comprehensive Annual Financial Report use will be produced on July 23th.  The compensated absence reports will no longer be sent to the agencies except by special request through BEST shared service center, (BEST@osc.nc.gov) or 919-707-0707.

    3/1/21 8:25 AM

    NCAS agencies:

    Payroll staff
    CMCS staff
    Budget staff
    Fiscal Staff

    The April 1, 2020 bi-weekly payroll will post in March.

    All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

    9/1/2020 7:40 AM

    NCAS agencies:

    Payroll staff
    CMCS staff
    Budget staff
    Fiscal Staff

    The October 2, 2020 bi-weekly payroll will post in September

    All HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

    7/8/2020 8:15 AM

    Integrated HR-Payroll System Accruals to NCAS
    The Integrated HR-Payroll System payroll accruals to NCAS will post the evening of 7/08/2020. 

    Please call the BEST Shared Services (707-0707) if you have any problems or questions with these postings.

    04/01/20 7:45 AM

    NCAS agencies:

    Payroll staff
    CMCS staff
    Budget staff
    Fiscal Staff

    The May 1, 2020 bi-weekly payroll will post in April.

    All Integrated HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

    03/02/20 10:30 AM

    NCAS agencies:

    Payroll staff
    CMCS staff
    Budget staff
    Fiscal Staff

    The April 3, 2020 bi-weekly payroll will post in March.

    All Integrated HR-Payroll System bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

    03/02/20 8:00 AM

    Federal W-4

    The 2020 ESS Federal W-4 configuration is complete! The ESS Tax Withholding link has been enabled and ready for use. Please log in to the ESS and click on My Personal Data to access the Tax Withholding Information-Important 2020 update link if you need to make any Federal and State tax changes.

    12/11/19 8:15 AM

    New Form W-4
    The 2020 Form W-4, Employee's Withholding Certificate, will be available 12/25/2019 on ESS for 1/1/2020 tax changes. The Internal Revenue Service (IRS) is not requiring all employees to complete a new W-4 form, withholding will continue based on your previously submitted (electronic W-4 form in ESS or paper W-4 submitted to HR). However, certain employees will be required to use the new form: those hired in 2020 and anyone who makes withholding changes during 2020. Before completing the 2020 Form W-4, please read the instructions that are included with the form (https://www.irs.gov/pub/irs-pdf/fw4.pdf). You must complete Steps 1 and 5 (electronic signature in ESS). Steps 2, 3, and 4 are optional, but completing them will help ensure that your federal income tax withholding will more accurately match your tax liability. To conduct a checkup, use the IRS?s Tax Withholding Estimator (www.irs.gov/W4App). The IRS has also published Frequently Asked Questions that you may find helpful as you complete the form (https://www.irs.gov/newsroom/faqs-on-the-draft-2020-form-w-4).

    10/1/19 8:00 AM

    NCAS agencies:

    Payroll staff
    CMCS staff
    Budget staff
    Fiscal Staff

    The November 1, 2019 bi-weekly payroll will post in October.

    All Integrated HR-Payroll System bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.  Pay days falling on the 1st or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.  Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

    4/1/19 9:00 AM

    NCAS agencies:

    Payroll staff
    CMCS staff
    Budget staff
    Fiscal Staff

    The May 3, 2019 bi-weekly payroll will post in April.

    All Integrated HR/Payroll bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.  Pay days falling on the 1st or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month, and CMCS requisitions posted in the current month as a “set back” to the prior month.  Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date. 

    7/11/18 12:45 PM

    Integrated HR/Payroll System Payroll Accruals to NCAS

    The Integrated HR/Payroll System payroll accruals to NCAS will post the evening of 7/11/2018. Please call the BEST Shared Services (707-0707) if you have any problems or questions with these postings.

    The Integrated HR/Payroll portal will be unavailable due to maintenance between the hours of:

    • Weekdays 8pm - 9pm EST
    • Sundays 2pm - 8pm EST