532210-532699 - Operation Services and Expenses

Expenditures incurred for the purchase of services to insure the on-going operation of the State's buildings and equipment or other property requirements. These services may be provided by external commercial firms, other state agencies, and/or divisions within the same organization. Parts associated with service costs may be combined and charged in this group.


Utility/Energy Services

532210 Electrical Service

532220 Energy Services - Commercial Fuel

  • Account 532220001 – Energy Services – Propane
  • Account 532220002 – Energy Services – Diesel
  • Account 532220003 – Energy Services – Natural Gas
     

532230 Water & Sewer

532230001 Stormwater Fees Expense (former title is Impact fees expense; title change effective for FY2011).

Other Energy Services & Supplies

532241 Fuel Oil

532242 Coal Fuel

532243 Wood Fuel

532244 Chemicals & Additives

532245 Steam

Repair Services

A one-time or short-term agreement between a vendor and the agency to remediate a problem with a product or piece of equipment.  Often the agreement rate is based upon an hourly labor charge plus parts and supplies.  Both parts and labor are recorded in the same NCAS account code.

532310 Repairs-Buildings

532310001 Air Conditioning Systems

532310002 Carpentry

532310003 Electrical Systems

532310004 Painting

532310005 Plumbing

532320 Repairs-Other Structures

532320001 - Street Maintenance

Repairs-Equipment

532331 Repairs-Motor Vehicles

532331001 Vehicle/Car Wash

532331002 Repairs - Auto Collision/Body Work

532331003 Repairs - Non-highway vehicles

532332 Repairs-Computer Equipment
To record the costs of repairs to computer equipment not recorded in a more specific account such as 532334, 532335, 532336, 532337, or 532338.

532333 Repairs-Other Equipment

532333001 Pay Telephone Repairs

532334 Repairs-WAN equipment

532335 Repairs-Video Transmission Equipment

532336 Repairs-LAN equipment
To record the costs of repairs to local area network equipment and devices not accounted for in more specific accounts such as 532337 or 532338.

532337 Repairs-Personal Computers and Printers

532338 Repairs-Servers

532339 Repairs-Voice Communications Equipment

532390 Repairs-Other

532390001 Repair - Leaking Underground Storage

To record repair expenses for leaking underground storage facilities. Major renovations and replacements of underground tanks should be accounted for as a fixed asset (4344XX).

Maintenance Agreements

A contract between the vendor and the agency specifying a level of ongoing support for a product or piece of equipment.  Maintenance agreements often cover a one-year or longer time period.

532410 Maintenance Agreement-Buildings

532410001 Maintenance-Buildings-HVAC

532420 Maintenance Agreement-Other Structures

532430 Maintenance Agreement-Equipment

532430001 Maintenance - Equipment - Office

532440 Maintenance Agreement-DP Equipment
(This account is invalid effective 7-1-2002 and agencies must use the more detailed accounts 532443; 532444; and 532445 instead.)

532441 Maintenance Agreement-Other Software
To record costs of a maintenance agreement on other software not recorded in a more specific account such as 532442, 532448, 532449, or 532452.

532442 Maintenance Agreement - WAN Software

532443 Maintenance Agreement - Other DP Equipment
To record costs of a separate maintenance agreement on other data processing equipment not recorded in a more specific account such as 532444, 532445, 532446, 532447, 532450, 532451.

532444 Maintenance Agreement -WAN Equipment

532445 Maintenance Agreement - Video Transmission Equipment

532446 Maintenance Agreement for LAN Equipment
To record costs of a separate maintenance agreement on local area network equipment, not recorded in a more specific account such as 532447, 532450, 532451.

532447 Maintenance Agreement for Personal Computers and Printers

532448 Maintenance Agreement for Personal Computer Software
To record costs of a maintenance agreement on software loaded on a laptop or desktop computer.

532449 Maintenance Agreement for Server Software
To record costs of a maintenance agreement on all software loaded on network server(s).

532450 Maintenance Agreement for Servers

532451 Maintenance Agreement for a Mainframe Computer

532452 Maintenance Agreement for Mainframe Software

532490 Maintenance Agreement-Other

RENTALS/LEASES

Rental/Lease of Real Property

532511 Land

532512 Buildings/Offices

532513 Other Facilities

This account includes rent of conference rooms, radio towers, aircraft hangers, and other facilities not recorded elsewhere.

532513900 Workshop/Conference Expense

To record room rental costs associated with producing/hosting a workshop or conference.

Rent/Lease Agreement

A contract between the vendor and the agency to use a product or piece of equipment and required software for a specified length of time.  If an ongoing maintenance charge is specified as part of the rent/lease agreement, record the maintenance cost in the same NCAS account as the rent/lease charge.

532521 Motor Vehicles

532521900 Workshop/Conference Expense

To record vehicle rental costs associated with producing/ hosting a workshop or conference.

532522 Data Processing Equipment
(This account is invalid effective 7-1-2002 and agencies must use the more detailed accounts 532530; 532531; and 532532 instead.)

532523 Rent/Lease - Voice Communications Equipment

To record charges for voice-based communications equipment including software and maintenance as set forth in a rent/lease agreement.

532524 General Office Equipment

532524001 Postage Meter Rental

532524900 Workshop/Conference Expense

To record equipment rental costs including set up charges associated with producing/hosting a workshop or conference.

532525 Furniture and Furnishings

532530 Rent/Lease - Other Computer Equipment

To record costs of a rent/lease agreement on other data processing equipment not recorded in a more specific account such as 532531, 532532, 532533, 532534, 532535, 532536.

532530900 Workshop/Conference Expense

To record other computer equipment rental costs associated with producing/hosting a workshop or conference.

532531 Rent/Lease - WAN Equipment

532532 Rent/Lease - Video Transmission Equipment

532533 Rent/Lease of LAN Equipment

To record costs of a rent/lease agreement on local area network equipment not recorded in a more specific account such as 532534, 532535, 532536.

532534 Rent/Lease of Personal Computers and Printers

532534900 Workshop/Conference Expense

To record personal computer and printer rental costs associated with producing/hosting a workshop or conference.

532535 Rent/Lease of Servers

532536 Rent/Lease of Mainframe Equipment

532541 Rent/Lease of Personal Computer Software

532542 Rent/Lease of Server Software

532543 Rent/Lease of Mainframe Software

532590 Rental/Lease of Other Property

532590001 Rent/Lease Other Property-Operators

532600-532699 Open