211100-214100; 217100 - Accounts Payable & Accrued Liabilities

Accounts Payable and Accrued Liabilities

This account group includes short term obligations and claims against the State. This group of accounts is used to record amounts due to private persons, firms, other state agencies, or corporations for goods purchased or services rendered.

Accounts Payable

This account includes short term obligations, representing claims against the State.

211100

Accounts Payable

211110

Due to Employees

211120

Prize Liability

211120001

Unused Unclaimed Prize Liability

211121

Low Tier Prize Liability

211122

Prize Liability - Rollover

211122003

Prize Liability - Rollover Match 3

211122004

Prize Liability - Rollover Match 4

211122005

Prize Liability - Rollover Match 5

211122035

Prize Liability - Rollover 3rd Tier

211122045

Prize Liability - Rollover 4th Tier

211123

Prize Liability - Breakage

Accrued Liabilities

This account subgroup consists of incurred liability that is the result of recognizing expenditures on the modified or full accrual basis of accounting.

211210

Accrued Salaries and Wages

211220

Withholdings and Employer Matching Payable

211230

Payroll Garnishment Payable

211240

Central Payroll Clearing

211250

Electronic Payables Clearing

211255

Payroll Benefits Payable Clearing

211260

Procurement Card Clearing (This account is no longer valid beginning January 2005. Use account 535675- P Card Clearing instead).

211270

A/P Recovery Clearing

211280

Set Off Debt Clearing
This account is used as part of an automated process garnishing vendor payments of other NCAS agencies for delinquent tax payments due to Department of Revenue (DOR).  This account will be used as the offset for the recording of a garnishment debit memo to the vendor and a setoff invoice to DOR in AP at the agencies which will be generated through the automated process during nightly production. This account is to only be used as part of the automated process and must have a zero balance on both cash and GAAP basis.

Intergovernmental Payables

This account subgroup includes amounts due to local governments, municipalities, school units, federal agencies, and other state governments.

211310

Local Government Payable
This account is used to record payables to local government units such as counties, cities and towns, school units, council on government agencies (COG's), municipal finance agencies, etc.

211311

Liability Reserve - Sales and Use Tax   OSC Use Only

211320

Federal Agency Payable

211325

Payables to Other States
To record payables to agencies, authorities, commissions, departments, etc. of other states, not NC agencies. NCAS title is INTERGOV PAY-OTHER STATES.

211330

Liability Reserve for White Goods OSC Use Only

211340

Liability Reserve for Scrap Tire OSC Use Only

211350

Liability Reserve - Beverage Tax OSC Use Only

211360

Liability Reserve - Franchise Tax OSC Use Only

211370

Liability Reserve for Solid Waste Disposal Tax - OSC Use Only

Other Liabilities

This account subgroup is used to record other payables not classified elsewhere.

211400

Arbitrage Rebate Payable
The liability to the federal government for any excess earnings occurring when a profit is created due to investing funds borrowed at the lower tax-exempt rate of interest in higher yielding, taxable securities. (i.e.. The investment of the proceeds from the sale of tax-exempt securities in a taxable money market instrument that yields a higher rate, resulting interest revenue in excess of interest costs).

211500

Due to Defer Comp Participants

211600

Tax Refunds Payable

211601

Premium Tax Credit Payable-State

211910

Obligation For Workers Compensation

211915

Annuity and Life Income Payable

211918

Federal Unemployment Account Advance-Current
Account for use only by the Employment Security Commission to record advances from the Federal Unemployment Account to pay unemployment benefits. This account represents the portion that is due within one year. See account 221918 for the corresponding noncurrent account.

211919

Pollution Remediation Payable - Current

211920

Accrued Vacation

211925  

Asset Retirement Obligation (ARO) – Current
To record current liability related to ARO as defined by GASB 83.  (New for FY 2019)

211930

Health Benefits Clearing

211930400

Health Benefits Pay #400

211930405

Health Benefits Pay #405

211930410

Health Benefits Pay #410

211940

Accrued Sales Tax Payable

211941

DMV Sales Tax Payable
To accrue sales tax payable to the Department of Motor Vehicles.

211950

1099 Withholding

211950001

Fed Income Tax withholding on prize $600 - $5000 for US Citizen 28%

211950002

Fed Income Tax withholding on prize > $5000 for US Citizen 25%

211951

State nonresident withholding
This account is used to record the 4% withholding from payments of services to non-state residents, as required by G.S. 105-163

211951001

State Income Tax withholding on prize for US Citizen 7%

211952

Federal/State 1099 nonresident withholding

211953

Nonresident Alien Withholding
This account is used to record the 30% withholding requirement for foreign nationals that do business with state agencies and do not provide the appropriate withholding forms before payment is due

211953001

Fed Income Tax withholding on prize for Nonresident Alien 30%

211953002

State Income Tax withholding on prize for Nonresident Alien 7%

211954

1099 Federal Withholding 14% for Nonresident Aliens
This account is used to record the 14% withholding requirement for nonresident aliens NRAs). The withholding is applicable to J-1 NRA visa holders with no tax identification number (TIN#). The classification will be "non-qualified scholarship/fellowship to NRA recipients" for tax purposes.

211960

Escheats Payable
To be used by agencies to record funds escheated to the State Treasurer.

211970

Federal Funds Payable Clearing

211971

Other Contracts/Grants Payable Clearing
Account used to track payables due to cover federal expenditures. This account will be consolidated with the Federal Funds Receivable Clearing Account at year end.

211990

Other Liabilities - Accrued Liabilities

211991

Investment Derivatives Liability - Noncurrent
This account is used to record an investment derivative with a negative fair value.

University Intra-Agency Payables

This account subgroup includes the authorized transfer of funds between fund types within a university.

NOTE: Beginning with year-end 2002, university intra-agency receivables and payables and their related revenues and expenses must be eliminated for year-end reporting; therefore, the balances in accounts 212191-212199 must be zero at June 30.

212191

Due To Unrestricted Current Fund

212192

Due To Proprietary Fund

212193

Due To Restricted Current Fund

212194

Due To Loan Fund

212195

Due To Endowment Fund

212196

Due To Agency Fund

212197

Due To Unexpended Plant Fund

212198

Due To Debt Service Fund

212199

Due To Investment in Plant Fund

General Government Intra-Agency Payables

This account subgroup includes the authorized transfer between fund types within a General Government Agency.

212310

Due To General Fund

212311

Due To Special Revenue Fund

212313

Due To Capital Improvement Fund

212314

Due To Enterprise Fund

212315

Due To Internal Service Fund

212318

Due To Pension Trust Fund

212319

Due To Agency Fund

212320

Due To Permanent Fund

212321

Due To Private Purpose Trust

 

General Government Inter-Agency Payables

This account subgroup includes the authorized transfer of funds between General Government Agencies.

212410

Due To General Fund

212411

Due To Special Revenue Fund

212413

Due To Capital Improvement Fund

212414

Due To Enterprise Fund

212415

Due To Internal Service Fund

212418

Due To Pension Trust Fund

212419

Due To Agency Fund

212420

Due to Permanent Fund

212421

Due To Private Purpose Trust

212500

Due to Primary Government Agencies
This account includes the authorized transfer of moneys to a Primary Government Agency from a Component Unit. (i.e., transfer from a university to a primary government agency.)

212600

Due to State of NC Component Units
This account is used to record payables to discretely presented component units of the State of North Carolina.  For example, state agencies, universities and colleges and other component units will use this account to record amounts due to the State Education Assistance Authority, a component unit of the State of NC.  This account is also used by universities to record amounts due to other universities.

212700

Due to Agency/Institution Component Units
This account is used to record payables to discretely presented component units of an agency or institution.  Universities and colleges will use this account to record amounts due to their component unit foundations.

213100

Obligations Under Reverse Purchase Agreement
This account consists of payables that arise from a reverse purchase agreement. A reverse purchase agreement is an agreement in which a broker-dealer or financial institution (buyer-lender) transfers cash to a government entity (seller-borrower); the government entity transfers securities to the broker-dealer or financial institution and promises to repay the cash plus interest in exchange for the same securities or different securities.

213150

Obligations under securities lending transactions

213200

Notes from Direct Borrowings (old title: Notes Payable)
This account represents the current portion of long-term debts or obligations due within the current year or within one year of the reporting date.  Direct borrowings have terms negotiated directly with a lender and are not offered for public sale.  Bank loans and Guaranteed Energy Savings contracts should be classified as notes from direct borrowings.(Note: Account was formerly titled Notes Payable.  Effective for year end 6/30/2020, account title changed to Notes from Direct Borrowings).

2138AA

Payables Clearing
To record clearing account activity that results in a payable transaction. This account must have a zero balance at June 30. The last two positions of the account number and the account title are defined by the agency. The flexibility in this account must not be used to replace any existing statewide account, such as:
  

211230

Payroll Garnishment Payable

211240

Central Payroll Clearing

211930

Health Benefits Clearing

211940

Accrued Sales Tax Payable

211941

DMV Sales Tax Payable

214100

Lease Liability
This account is used to record the principal payments related to a lease due in the current period.

217110

Contract Retainage
This account is used to record the amounts retained from contractors' estimates pending final acceptance.