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W-2 and W-2c Help

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Effective September 29, 2017, employees with ESS access can elect to print their W-2/W-2c electronically instead of receiving a mailed paper copy.

The State of North Carolina must comply with specific Internal Revenue Service (IRS) regulation (26CFR 31.6051-1) to issue electronic W-2s, and employees must provide their consent to receive an electronic W-2 instead of a paper copy.

Advantages to obtaining your W-2 online include quicker access to your tax information, an online feature that will be more secure than receiving your information in the mail, and you can access the information at your convenience.

Election consent for on-line W-2s made January 1st through December 31st will be effective for that same year’s W-2. Example: Election consent made January 1, 2018 through December 31, 2018 will be effective for 2018 W2s. Election consent made January 1, 2019 through December 31, 2019 will be effective for 2019 W-2s.

Election of consent is valid until the end of time unless consent is removed. The process to remove consent is the same process to give consent. If an employee that has given consent to receive electronic forms separates, the system will revert to sending the employee a paper copy of their W-2/W-2c because the employee will no longer have access to Employee Self Service.

The second document provides instructions on how to print W-2 and W-2c documents.

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