The Receiving Document Form may be used as a blind receiving document to be completed by the receiver and sent to accounts payable. Accounts payable must match receiving documents, purchase orders, and invoices before approving payments. Some agencies may use a copy of the purchase order or the packing slip signed by the receiver as proof that the item has been received.

Receiving Document Form Agency Modifications

1.  Add agency name and/or form number.

2.  Add or modify approval lines and instructions to match agency internal form flow procedures.

3.  Delete any information fields that are not applicable.

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