Documents
The Request for Quotation Form may be used to record item quote information. It is completed by a purchasing officer.
Request for Quotation Form Agency Modifications
| 1. | Add agency name and/or form number. |
| 2. | Add or modify approval lines and instructions to match agency internal form flow procedures. |
| 3. | Delete any information fields that are not applicable. |
The Requisition Worksheet Form may be used to gather the information needed to create a purchase order in the North Carolina Accounting System Purchasing module. The requester completes the left-hand portion of the worksheet. It lists who is requesting the order, what is to be ordered, what accounting distribution is to be charged, and where the items are to be delivered. The requester should list as complete an item description as possible so that the purchasing officer can select the most appropriate NCAS item number.
The Stock Item Request Form is used by an agency's purchasing department to request, change, or delete stock items from the North Carolina Accounting System Central Item File. Stock items are used only in the NCAS inventory module. When an agency finds that a stock item is no longer needed, they can complete a Stock Item Request Form to request that the item be deleted from the Central Item File. A stock item cannot be deleted while there are any open usage orders that reference it. Also, an item cannot be deleted if it is being used by another agency.
