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The Account Request Form is used to request new statewide account and sub-account numbers. The request is reviewed by the North Carolina Accounting System Chart of Accounts Committee. Once the committee renders its approval of the new account or subaccount, it is added to the master chart of accounts (Company AAAA). After the master chart has been updated, the requesting agency uses the General Ledger module screens (286, 287) to update their account and account/center combinations. Agencies are also notified of any requests that are rejected by the committee. 

The Accounts Payable Control Batch Log Form is used to keep a record of all batches entered into the North Carolina Accounting System Accounts Payable module.

Accounts Payable Control Batch Log Form Agency Modifications

1. Add agency name and/or form number

2. Pre-print field values that do not change such as positions 1-2 of the paying entity.

The Accounts Payable Control Group Header Form may be used as a data entry form to record accounts payable control batch information. This information is entered on the Control Document Entry (CDE) screen in the North Carolina Accounting System Accounts Payable module.

Accounts Payable Control Group Header Form Agency Modifications

1. Add agency name and/or form number

2. Pre-print agency's paying entities in the fields provided

3. Add/Modify approval lines and instructions to match internal form flow procedures.

NCAS Security Application

Procedures for Setting Up NCAS Security:

1.

All persons who need access to the NCAS software must first obtain RACF security from their agency's RACF Security Administrator.  Appropriate agency procedures should be followed.

2.

The Budgetary Control Document ID Log Form may be used to record budgetary control document IDs used in the North Carolina Accounting System Budgetary Control module because it does not allow duplicate document IDs.

Budgetary Control Document ID Log Agency Modifications

1. Add agency name and/or form number

2. Add/modify approval lines and instructions to match agency internal form flow procedures.

3. Pre-print field values that do not change such as positions 1-2 of the document ID number.

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