NCAS

System Status

OSC Support Services Center: (919) 707-0795

Date Time Status
September 8, 2016 3:50 pm All systems have been updated and balanced. OSC will begin checking certifications for the month of August 2016 on Friday September 9, 2016
September 1, 2016 8:00 am

No precertifications for the month of August 2016 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

August 29, 2016 8:00 am

Currently the Support Services Call Center phone lines are down. You may continue to send requests to our email box at OSC.Support.Services@osc.nc.gov. We hope to have the lines restored within the hour. Thank you for your patience while we work to resolve this issue.

August 19, 2016 10:25 am

Please be aware that the Precertification Difference Report dated 8/19 is pulling incorrect CMCS balances for the month of July.  OSC is working to resolve this issue.  If you have manually confirmed that you are in balance, you may call Support Services (919-707-0795) to precertify July.  We apologize for any confusion.

August 16, 2016 11:15 am The IE01 (Understanding Information Expert in the NCAS Environment) training class (postponed on January 6, 2016), has been redesigned and is now available via a Web-Based Training format. The IE04 (Advanced IE Reporting) class is being removed from the suite of IE training offerings with the final class scheduled for December 6, 2016.
August 5, 2016 4:00 pm All systems have been updated and balanced. OSC will begin checking certifications for the month of July 2016 on Monday August 8, 2016
August 4, 2016 8:30 am General Ledger Detail Purge
On August 3rd, OSC purged the General Ledger detail posting entries for FY 2014/2015 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/15 to the current date are available online through the Posted Entry Query (GL220) screen. The agency specific detail ledger files contain postings from 07/01/15 through the current date. FY2014/2015 details have been relocated to the EOY files.
August 1, 2016 10:45 am The job to create the July temporary assets will run tonight, 08/01 (it was originally scheduled to run Saturday, 07/30). The FAREL Release AP Invoices report will be available tomorrow, 08/02.
August 1, 2016 8:25 am No precertifications for the month of July 2016 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.
July 29, 2016 3:00 pm All systems have been updated and balanced. OSC will begin checking certifications for the month of June 2016 on Monday, August 1, 2016. Please note that since this is the end of the year, OSBM will have final review and approval before you can be released for certification. Please resolve any outstanding budgetary issues that may impede the process.
July 29, 2016 8:10 am General Ledger Detail Purge
On August 3rd, the OSC will purge the General Ledger detail posting entries for FY 2014/2015 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/15 to the current date will be available online through the Posted Entry Query (GL220) screen. The agency specific detail ledger files will contain postings from 07/01/15 through the current date. FY2014/2015 details will be relocated to the EOY files.
July 27, 2016 10:35 am There were missing entries with the NCAS payroll postings on 7/27/16. They will post on 7/28/16. A ZFIR variant for the missing entries has been set up named /160727 CM ERR- REQS POSTED 07/27 2016 missing. This variant may be run to see the amounts that will post tomorrow. Requisitions in CMCS will match the NCAS postings that posted today and the ZFIR variant for today. Another posting along with the requisitions will post tomorrow just as if it were another payroll. Handle each day just as you would a normal payroll posting. Please call Rick Pieringer 919-707-0543.
July 14, 2016 11:45 am

REMINDER

A reminder to Fixed Asset Officers – all Capitalized (CAP) Assets in the temporary level must be processed before the July 22nd dead line, however testing will take place on July 19th. At the end of July 22nd, all temporary assets that remain in the CAP temporary level will be purged. Please clear all assets that are appearing under the 7999 control number by close of business July 22nd. The 7999 control number is a “suspense account” where the system does not recognize the account number on the 260 screen in the Fixed Asset module. Agencies should run the C-U-FA-INFORMATION-RPT-RUN report from the FAPUBLIC library in Information Expert (IE) to identify items that appear in the suspense account.

July 6, 2016 8:50 am

BEACON Payroll Accruals to NCAS
The BEACON payroll accruals to NCAS will post the evening of 7/06/2016. Please call the BEST Shared Services (707-0707) if you have any problems or questions with these postings.

July 5, 2016 8:25 am

Fiscal Year 2017 is now open and NCAS is available for processing transactions.

Reminder: Certified month-end reports for June 29, 2016 will be located in the Systemware report series OSCOP* MOCEY.

All BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30 will also have the effective date programmatically changed to June 29. The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions.

July 1, 2016 8:00 am No precertifications for the month of June 2016 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested. Please note that since this is the end of the 4th quarter, OSBM will have final review and approval before you can be released for certification. Please resolve any outstanding budgetary issues that may impede the process.
June 21, 2016 11:50 am

REMINDER

NCAS will NOT be available on Friday, July 1, 2016, for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Production reports for Tuesday night’s processing will be available through X/PTR.  DSS files will also be updated and available.

Interface files submitted after 7 pm on Thursday, June 30 will not process until Tuesday’s (July 5) production cycle.

All NCAS functions will resume on Tuesday, July 5, 2016.

June 21, 2016 11:45 am

Monday, June 27th is the last day to request a check run in fiscal year 2016.   To process payments for invoices that have a due date in the current fiscal year, the NEXT PAY DATE field on the PCC screen should be set to a date later than June 30.

Check payments processed during Monday’s production cycle can be printed on Tuesday, June 28th and issued after the cash requisitions are approved by Cash Management. No manual payments or corrections for the current fiscal year are allowed after this without prior approval by Cash Management.

All BC documents ended on June 30th with a June effective date should NOT be keyed with a Closed Period Adjustment (CPA indicator) of ‘1’.  The 12th period (June 1 – June 29) is still open and all BC transactions will process correctly without a CPA indicator change.  

Additionally, any transactions that attempt to post on June 30th with a June 30th effective date will have the effective date programmatically changed to June 29th. 

June 13, 2016 10:00 am

NCAS will NOT be available on Friday, July 1, 2016, for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Production reports for Thursday night’s processing will be available through X/PTR. DSS files will also be updated and available.

Interface files submitted after 7 pm on Thursday, June 30 will not process until Tuesday’s (July 5) production cycle.

All NCAS functions will resume on Tuesday, July 5, 2016.

June 9, 2016 9:30 am

NCAS agencies:

Payroll staff
Budget staff
Fiscal Staff

Employee time data must be recorded, released and approved by July 20, 2016

Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Comprehensive Annual Financial Report (CAFR). The OSC HR/Payroll team utilizes time data for the year-end compensated absences report which is an integral part of the CAFR. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2016, is used in this process and must be up-to-date. Therefore, all BEACON-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Wednesday, July 20, 2016.
Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this.

Final reports for CAFR use will be produced on July 27th. The compensated absence reports will no longer be sent to the agencies except by special request through BEST shared service center, (BEST@osc.nc.gov) or 919-707-0707.

June 6, 2016 11:05 am

All systems have been updated and balanced.  OSC will begin checking certifications for the month of May 2016 on Tuesday, June 7, 2016

June 1, 2016 11:30 am

The July 1, 2016 bi-weekly payroll will post in June.

All BEACON bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

June 1, 2016 8:45 am No precertifications for the month of May 2016 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.
May 31, 2016 11:00 am The Suspended Batch Validation Errors report will be run on a daily basis for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches. The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year Open process. It is located in Systemware under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning
June 1.
May 25, 2016 1:50 pm

Beginning Tuesday, May 31, the NCAS Support Services Center (919-707-0795) will offer phone support from 8:00 AM – 4:00 PM.  You may also contact us via e-mail at osc.support.services@osc.nc.gov.

May 11, 2016 8:50 am The P-card issue regarding the P-Card totals has been resolved as of 5/10/16 production run.  The P-Card totals are now correct in the P-Card module for all NC23 P-Card agencies.
May 10, 2016 9:20 am This is an update on the P-Card issue originally posted on the 5/9/16 System Status. The production fix for the P-Card totals issue in the NC23 region did not go in last night. We are still actively working this issue and will post a new System Status statement tomorrow morning (5/11) with a progress update.
May 9, 2016 11:30 am On 5/6/2016, the new DHHS 2C entity was attempted to be put into Pcard module in the NC23 region. The build on the total records did not load correctly which is required to create a new entity in the PCARD system. Therefore, due to the error the program zeroed out the totals for all other agency’s invoices in the 23 region. A fix for these records will be put in in tonight’s production run. This only impacted the agency’s ability to create invoices, all other functions are correct. Also, this only affected Pcard agencies in the NC23 region.
May 9, 2016 8:45 am

Fixed Assets Schedule for Year Ended June 30, 2016


 June 30

 Fixed asset month update process for June is run; includes a depreciation cycle.

July 12

All asset transfers for FY 2016 must be received by OSC Support Services Center for data entry into the system.

July 22

Final day of data entry. The final update process for the year ended 06/30/2016. No more FA processing for FY 2016.

July 25 – August 8

Resume FA processing for fiscal year 2017. Enter July 2016 asset information. All agencies are reminded not to retire any 2017 assets until after August 8.

August 9

Booked through date set to 2017-01. July monthly production reports and depreciation run.

August 9August 31

Enter August 2016, fiscal year 2017 asset information.  Agencies can now retire 2017 assets.

August 31

Booked through date set 2017-02. August monthly production reports and depreciation run

May 4, 2016 11:25 am All systems have been updated and balanced.  OSC will begin checking certifications for the month of April 2016 on Thursday, May 5, 2016.
May 3, 2016 3:35 pm OSC Support Services Unavailability:
Due to an agency-wide meeting, OSC Support Services will be unavailable from 11:30am-2:00pm on Thursday, May 5, 2016. You may send in any requests that you have via email to osc.support.services@osc.nc.gov between 11:30am and 2:00pm, and the requests will be processed when we return. No calls will be taken during this timeframe. Thank you for your understanding and cooperation.
May 3, 2016 9:45 am

The issue with the check printing software, C-Series, has been resolved.  Agencies can now log on and print checks. 

May 3, 2016 7:45 am

There is a technical issue with the check printing software, C-Series.  OSC Technical staff is working to correct the problem.  We will notify users, via the System Status page, once the issue has been resolved.

May 2, 2016 3:40 pm

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The June 3, 2016 bi-weekly payroll will post in May.

All BEACON bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

May 2, 2016 8:00 am

No precertifications for the month of April 2016 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

April 29, 2016 10:00 am

Update of Year End Checklist and Special Processing Hours

The SIG has been updated with the new "Agency End of Year Calendar & Checklist" for the 2016 fiscal year close.  Please note that the final check run for 2016 will be on June 27th. to be printed on June 28th.  June 27th is also the last date for manual checks and corrections between Budget Codes involving cash without permission from OSC’s Central Compliance Section for FY 2016.

Also posted on the SIG are the Saturday and other special operating hours for June through October.  It is important to note that no client support will be provided on Saturdays and other special processing dates.
 
The Agency End of Year Calendar & Checklist and the Special Hours sites can be accessed through the SIG or the following web address:
 
http://www.osc.nc.gov/sigdocs/sig_docs/sigDocumentation.html

April 5, 2016 1:30 pm All systems have been updated and balanced. OSC will begin checking certifications for the month of March 2016 on Wednesday, April 6, 2016. Please note that since this is the end of the 3rd quarter, OSBM will have final review and approval before you can be released for certification. Please resolve any outstanding budgetary issues that may impede the process.
April 1, 2016 2:00 pm No precertifications for the month of March 2016 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested. Please note that since this is the end of the 3rd quarter, OSBM will have final review and approval before you can be released for certification. Please resolve any outstanding budgetary issues that may impede the process.
March 11, 2016 11:50 am All Fixed Assets transactions keyed in the NC23 region before 11:30 am on March 11, 2016 will need to be rekeyed for today. We apologize for this inconvenience.
March 8, 2016 9:45 am NCAS checks are now available for printing in C-Series.
March 8, 2016 7:45 am There was an issue with NCAS check batches last night during production. The OSC Technical Team is working to correct the issue. Please check the NCAS System Status for further updates.
March 2, 2016 2:15 pm All systems have been updated and balanced. OSC will begin checking certifications for the month of February 2016 on Thursday, March 3, 2016.
March 1, 2016 10:15 am No precertifications for the month of February 2016 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.
February 3, 2016 4:25 pm

All systems have been updated and balanced. OSC will begin checking certifications for the month of January 2016 on Thursday, February 4, 2016.

Please resolve any outstanding budgetary issues that may impede the process.

February 2, 2016 11:50 am

No precertifications for the month of January 2016 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

Please resolve any outstanding budgetary issues that may impede the process.

January 22, 2016 8:08 am

Due to inclement weather, the Support Services team will be working remotely with a limited staff today. If you call 919-707-0795 you will receive the no staff available message. Please leave a voice message and it will be picked up and responded to within a 30 minute timeframe. You may also send an email to osc.support.services@osc.nc.gov for assistance. Thank you for your patience and cooperation during this time.

January 12, 2016 12:35 pm NCAS checks are now available for printing in C-Series.
January 12, 2016 8:05 am There was issue with batches of NCAS checks loading to C-Series during last night’s production run. The OSC Technical Team is working to correct the issue. Please check the NCAS System Status page for further updates.
January 8, 2016 1:50 pm All systems have been updated and balanced. OSC will begin checking certifications for the month of December 2015 on Friday, January 8, 2016. Please note that since this is the end of the 2nd quarter, OSBM will have final review and approval before you can be released for certification. Please resolve any outstanding budgetary issues that may impede the process.
January 7, 2016 8:00 am

No precertifications for the month of December 2015 are currently being checked.  Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the 2nd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

January 6, 2016 3:30 pm

The IE01 training class is being postponed until further notice. Consequently, this postponement will alter the schedules of subsequent training for other I.E. classes. Revised I.E. class schedules will be broadcast at a later date.

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