NCAS

System Status

OSC Support Services Center: (919) 707-0795

Date Time Status
04/09/2014 9:05 am

OSC is implementing an enhancement for the GL module in the NCAS.  This enhancement includes one screen change and some functional changes that are outlined here.  The changes will be effective on Monday, April 14, 2014.

April 4, 2014 10:05 am

All systems have been updated and balanced.  The OSC will begin checking certifications for the month of March 2014 on Monday, April 7, 2014.  Please note that since this is the end of the 3rd quarter, OSBM will have final review and approval before you can be released for certification. Please resolve any outstanding budgetary issues that may impede the process.

April 1, 2014 9:55 am

No precertifications for the month of March 2014 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the 3rd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

March 7, 2014 10:25 am

All systems have been updated and balanced.  OSC will begin checking certifications for the month of February 2014, on March 10, 2014.

March 4, 2014 10:15 am

Support Services is now in the office and managing phone calls as normal.  Again, thank you for your patience and cooperation during this time.

March 4, 2014 8:40 am

Due to inclement weather, the Support Services team is working remotely this morning. If you call the 919-707-0795 number, you will receive the no staff available message. Please leave a voice mail message and it will be picked up and responded to within a 30 minute timeframe. You may also send an email to osc.support.services@osc.nc.gov for assistance. Thank you for your patience and cooperation during this time.

March 3, 2014 1:30 pm Due to the inclement weather situation, the OSC Support Services team is working with limited staff this afternoon.  If you call into the Support Services team at 919-707-0795, your best option is to leave a voice mail message.  We will be monitoring the voice mail box every 15 minutes and responding to messages received.  You may also send a request to us through the following email address:  osc.support.services@osc.nc.gov.  Thank you for your patience and cooperation during this time.  We will post an update for Tuesday, 3/4, once we know the situation in the morning.
March 3, 2014 12:30 pm

No precertifications for the month of February 2014 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

February 20, 2014 1:55 pm

Attention NCAS users:  NCAS System availability will be from 12:00PM to 5:00PM on Saturday, 02/22/2014, due to the GL upgrade implementation.  If the implementation is complete prior to noon, the system will be available earlier in the day and will stay up until 5:00PM.

February 18, 2014 1:40 pm OSC is implementing an updated version of the GL module in the NCAS.  This update includes several screen and functional changes that are outlined in the link below.  The changes will be effective on Monday, February, 24, 2014 and can be viewed here.
February 14, 2014 8:35 am The OSC Support Services team will be working remotely today.  If you call the support number, you will have the option to leave a voice mail where it will be picked up and handled by an agent. You may also submit your questions or requests via email to osc.support.services@osc.nc.gov.  Thank you.
February 12, 2014 12:40 pm

Due to inclement weather, the OSC Support Services Help Desk will be operating remotely for the remainder of Today (2/12) and Thursday (2/13).  Any calls coming in will go to voice mail and will be retrieved and responded to.  Please feel free to send email requests to osc.support.services@osc.nc.gov.  We will be monitoring emails, faxes, and vendors and processing as usual.  Thank you for your patience and cooperation during this time.

February 11, 2014 8:00 am All systems have been updated and balanced. The OSC will begin checking certifications for the month of January 2014 on February 11, 2014.
February 3, 2014 8:40 am

No precertifications for the month of January 2014 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested. 

January 8, 2014 11:10 am

All systems have been updated and balanced.  OSC will begin checking certifications for the month of December 2013 on Thursday, January 9, 2014.  Please note that since this is the end of the 2nd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

January 2, 2014 11:25 am

No precertifications for the month of December 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the 2nd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

December 9, 2013 8:57 am

Fiscal Year 2013 Close
Fiscal Year 2013 was successfully closed Friday night for the P, NC23, and University regions and all data related to 2013 has been moved from the Open Years File (GMP11) to the Closed Years File (GMP21).

Any agencies that run custom IE reports containing a "prior year closed or open" variable will need to update their reports or run statements to reflect the closed status of the previous year beginning today, Monday morning, December 9th.  For these reports, the variables should reflect the following:

RUNNING A PRIOR FISCAL YEAR REPORT

RUNNING A CURRENT FISCAL YEAR REPORT

CURRENT-YEAR-IND

‘N’

CURRENT-YEAR-IND

‘Y’

PRIOR-YEAR-IND

‘Y’

PRIOR-YEAR-IND

‘N’

PRIOR-YEAR-CLOSED-OR-NOT

‘Y’

PRIOR-YEAR-CLOSED-OR-NOT

‘Y’

December 6, 2013 4:10 pm All systems have been updated and balanced.  The OSC will begin checking certifications on Monday, December 9th for the month of November 2013.
December 3, 2013 1:00 pm

January 3, 2014 Bi-weekly Payroll
NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The January 3, 2014 bi-weekly payroll will post in December.

All BEACON bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

December 2, 2013 9:40 am

No precertifications for the month of November 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested. 

November 22, 2013 9:50 am

The system close of fiscal year 2013 will begin on Thursday evening, December 5th. Agencies may see BC journal voucher transactions posted to their companies with an effective date of 07/01/2013 and YEAR END CLOSING ENTRY in the Description 1 field of the documents on Friday morning, December 6th.  They may also observe balances on their Friday morning reports for account/center 390000-9998.  These balances will be eliminated when the final stage of the prior year close is completed on Friday evening, December 6th.  Any agencies that run custom IE reports that use a "prior year closed or open" variable, will need to update their reports or run statements to reflect the closed status of the previous year beginning on Monday morning, December 9th.

November 8, 2013 4:15 pm

All systems have been updated and balanced.  The OSC will begin checking certifications for the month of October 2013, on Tuesday, November 12th.

November 5, 2013 1:00 pm No precertifications for the month of October 2013 are currently being checked.  Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.
October 7, 2013 1:18 pm

All systems have been updated and balanced.  OSC will begin checking certifications for the month of September 2013 on Tuesday, October 8th.  Please note that since this is the end of the first quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process. 

October 2, 2013 1:23 pm

No precertifications for the month of September 2013 are currently being checked.  Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.

September 27, 2013 8:40 am

Please note that any changes made in the procurement card system in the "P” region on September 26, 2013 did not extract last night due to technical issues.  These transactions will post tonight. Sorry for any inconvenience this may have caused. 

September 10, 2013 8:20 am

All systems have been updated and balanced.  OSC is now checking certifications for the month of August 2013.

September 3, 2013 8:45 am

No precertifications for the month of August 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

August 9, 2013 9:57 am

All phone systems are online and functioning to accept calls.  Thank you for your patience during the interruption in service.

August 9, 2013 8:25 am

Due to technical issues, we are unable to receive phone calls this morning.  We are actively working to restore our service back to normal.  You may send any questions or issues that you have to us via email at osc.support.services@osc.nc.gov.  We apologize for the inconvenience this is causing our users.  We will notify you via an updated message when we are back to full normal service.  Thank you for your patience and cooperation as we work through these issues.

August 9, 2013 7:55 am General Ledger Detail Purge
On August 8th, the OSC purged the General Ledger detail posting entries for FY 2011/2012 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/12 to the current date are available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files contain postings from 07/01/12 through the current date.  FY2011/2012 details have been relocated to the EOY files.
August 8, 2013 2:30 pm

All systems have been updated and balanced.  OSC is now checking certifications for the month of July 2013.

August 1, 2013 4:15 pm

Currently the Office of the State Controller Support Services section is short staffed.  We apologize for the inconvenience that this may cause our users.  If you experience a problem reaching us by phone, please feel free to submit your request to us via email at osc.support.services@osc.nc.gov.  We will process all requests that we receive as timely possible.  We appreciate your patience and cooperation with us as we work through this period of limited staffing.  Thank you.

August 1, 2013 3:15 pm

No precertifications for the month of July 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

August 1, 2013 10:20 am Fixed Assets Transactions
The Fixed Asset transactions for invoices paid in July did not run through production last night.  We will be running the job tonight and the transactions will be available tomorrow, 08/02/13.
July 31, 2013 10:40 am General Ledger Detail Purge
On August 8th, OSC will purge the General Ledger detail posting entries for FY 2011/2012 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/12 to the current date will be available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files will contain postings from 07/01/12 through the current date.  FY2011/2012 details will be relocated to the EOY files.
July 16, 2013 9:10 am Fixed Assets Reminder
A reminder to Fixed Asset Officers – all Capitalized (CAP) Assets in the temporary level must be processed before the July 24th deadline; however testing will take place on July 22nd. At the end of July 24th, all temporary assets that remain in the CAP temporary level will be purged.  Please clear all assets that are appearing under the 7999 control number by July 22nd.  The 7999 control number is a “suspense account” where the system does not recognize the account number on the 260 screen in the Fixed Asset module.
July 15, 2013 2:20 pm

Fixed Assets Production Problem
July temporary fixed assets for the CAP level are incorrect.  To correct this problem, we will delete all assets in CAP for July during tonight’s production run, 07/15/13.  Tomorrow, 07/16/13, all assets from invoices paid between 07/02/13 and 07/12/13 will be loaded into CAP.  Agencies should analyze each of these temporary assets to insure they have not already been assigned a permanent asset number. Please contact Support Services at 919-707-0795 with any questions.

July 9, 2013 3:25 pm

BEACON Payroll Accruals to NCAS
The BEACON payroll accruals to NCAS will post the evening of Tuesday, 7/9/2013. Please call the BEST Shared Services (707-0707)  If you have any problems or questions with these postings.

July 8, 2013 12:30 pm

All systems have been updated and balanced.  The OSC is now checking certifications for the month of June 2013.  Please note that since this is the end of the fourth quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process. 

July 2, 2013 8:45 am

June Month End Certified Report Location
Fiscal Year 2014 is now open and NCAS is available for processing transactions.

Reminder: Certified month-end reports for June 29, 2013 will be located in the Systemware report series OSCOP* MOCEY.

All BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30th will also have the effective date programmatically changed to June 29th.  The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions.

July 1, 2013 4:00 pm

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The August 2, 2013 bi-weekly payroll will post in July.

All BEACON bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

July 1, 2013 10:20 am

No precertifications for the month of June 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  No precertifications for the month of June 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the fourth quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process. 

June 18, 2013 9:20 am

REMINDER
The NCAS will NOT be available on Monday, July 1, 2013, for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Production reports for Saturday night’s processing will be available through X/PTR.  DSS files will also be updated and available.

Interface files submitted on Saturday after 3 pm (June 29) will not process until Tuesday’s (July 2) production cycle.

All NCAS functions will resume on Tuesday, July 2, 2013.

June 18, 2013 9:15 am

Wednesday, June 26th is the last day to request a check run in fiscal year 2013. To process payments for invoices that have a due date in the current fiscal year, the NEXT PAY DATE field on the PCC screen should be set to a date later than June 30.

Check payments processed during Wednesday’s production cycle can be printed on Thursday, June 27th and issued after the cash requisitions are approved by Cash Management. No manual payments or corrections for the current fiscal year are allowed after this without prior approval by Cash Management.

All BC documents ended on June 30th with a June effective date should NOT be keyed with a Closed Period Adjustment (CPA indicator) of ‘1’.  The 12th period (June 1 – June 29) is still open and all BC transactions will process correctly without a CPA indicator change.  

Additionally, any transactions that attempt to post on June 30th with a June 30th effective date will have the effective date programmatically changed to June 29th

June 6, 2013 9:10 am

System Availability
NCAS will NOT be available on Monday, July 1, 2013, for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Production reports for Saturday night’s processing will be available through X/PTR.  DSS files will also be updated and available.

Interface files submitted on Saturday after 3 pm (June 29) will not process until Tuesday’s (July 2) production cycle.

All NCAS functions will resume on Tuesday, July 2, 2013.

June 6, 2013 8:15 am

All systems have been updated and balanced.  OSC will begin checking certifications for the month of May 2013 on Friday, June 7th.  Please note that June CIs will need to be certified and approved by OSBM by June 21, 2013, for year-end.

June 3, 2013 10:15 am

No precertifications for the month of May 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  Please note that June CI’s will need to be certified and approved by OSBM by June 21, 2013, for year end.

May 31, 2013 9:10 am

The Suspended Batch Validation Errors report will be run on a daily basis for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches.  The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year Open process.  It is located in Systemware under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning
June 3.

May 20, 2013 8:00 pm

Fixed Assets Production Problem
Temporary fixed assets have not been loading into the INV level correctly for the month of May.  To correct this problem, we will delete all assets in INV tonight, 5/20.  Tomorrow, all assets from invoices paid between 05/01 and 05/21 will be loaded into INV.  Agencies should scrutinize each of these temporary assets to insure they have not already been assigned a permanent asset number. Please contact Support Services with any questions.

May 15, 2013 10:00 am

BEACON Off Cycle Payroll
A BEACON off cycle payroll was run and posted on 5/15/13.  The requisitions and NCAS entries were double the amount of the actual payroll.  Negative requisitions and NCAS entries will be generated and posted 5/16/13 to reverse the duplicate amounts.  Please call BEACON shared service center (707-0707) or Rick Pieringer (707-0543) if you have any questions regarding this issue.    

May 6, 2013 3:10 pm All systems have been updated and balanced.  OSC is now checking certifications for the month of April 2013. 
May 1, 2013 8:20 am

No precertifications for the month of April 2013 are currently being checked.  Once all  systems have been updated and balanced, OSC will begin checking month-end certifications as requested. 

April 30, 2013 4:30 pm

Update of Year End Checklist and Special Processing Hours:

The SIG has been updated with the new "Agency End of Year Calendar & Checklist" for the 2013 fiscal year close.  Please note that the final check run for 2013 will be on June 26th. to be printed on June 27th.  June 26th is also the last date for manual checks and corrections between Budget Codes involving cash without permission from OSC’s Central Compliance Section for FY 2013.

Also posted on the SIG are the Saturday and other special operating hours for June through October.  It is important to note that no client support will be provided on Saturdays and other special processing dates.
 
The Agency End of Year Calendar & Checklist and the Special Hours sites can be accessed through the SIG or the following web address:
 
http://www.osc.nc.gov/sigdocs/sig_docs/sigDocumentation.html

April 17, 2013 2:20 pm

Due to an agency-wide meeting, the OSC Support Services Section will be unavailable from 11:30am – 2:00pm on Thursday, April 18, 2013.  You may send in any requests that you have via email to osc.support.services@osc.nc.gov between 11:30am and 2:00pm and the requests will be processed when we return after 2:00pm.   You may also leave a voice mail message and your call will be returned.  Thank you for your understanding and cooperation during this time.

April 5, 2013 2:15 pm

All systems have been updated and balanced.  The OSC is now checking certifications for the month of March 2013.  Please note that since this is the end of the 3rd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

March 28, 2013 1:15 pm

No precertifications for the month of March 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the 3rd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

March 20, 2013 3:25 pm All systems have resumed normal operations.
March 20, 2013 2:00 pm

ITS is experiencing a problem with network communications.  Continue to check this site for further updates.

March 7, 2013 9:20 am

All systems have been updated and balanced.  OSC is now checking certifications for the month of February 2013.

March 4, 2013 12:10 pm

The Office of the State Controller (OSC) is implementing an enhancement to the North Carolina Accounting System (NCAS) relating to password management.  The change will become effective on March 18, 2013.

March 1, 2013 8:30 am

No precertifications for the month of February 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

February 7, 2013 7:00 pm

All systems have been updated and balanced.  OSC is now checking certifications for the month of January 2013.

February 4, 2013 2:20 pm

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The March 1, 2013 bi-weekly payroll will post in February.

All BEACON bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

February 1, 2013 8:50 am

No precertifications for the month of January 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

January 25, 2013 3:35 pm

Due to the inclement weather, we do not have staff available to take calls for Support Services/CJLEADS.  We are monitoring voicemails and emails and processing them.  We apologize for the inconvenience that this may cause our users but appreciate your patience and cooperation with us.

January 8, 2013 4:40 pm

All systems have been updated and balanced.  The OSC will begin checking certifications for the month of December 2012 on Wednesday, January 9th.  Please note that since this is the end of the second quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

January 7, 2013 4:55 pm

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The February 1, 2013 bi-weekly payroll will post in January.

All BEACON bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

January 2, 2013 8:20 am

No precertifications for the month of December 2012 are currently being checked.  Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the second quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

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