NCAS

System Status

OSC Support Services Center: (919) 707-0795

Date Time Status
07/01/2015 11:00 am

No precertifications for the month of June 2015 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the 4th quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

06/29/15 8:35 am

OSC Phone Service:
Phone service has returned to normal operations for OSC. If you continue to experience issues, please send an email to osc.support.services@osc.nc.gov. Thank you for your patience.

06/29/15 8:20 am

OSC Phone Service:
OSC is currently experiencing phone issues and have been notified that our phones will be down until around 10:30 am. If you have an issue that needs to be addressed, please send an email to osc.support.services@osc.nc.gov and someone will contact you as soon as possible. Please continue to check here for further updates.

06/17/15 9:50 am

Thursday, June 25th is the last day to request a check run in fiscal year 2015.   To process payments for invoices that have a due date in the current fiscal year, the NEXT PAY DATE field on the PCC screen should be set to a date later than June 30.

Check payments processed during Thursday’s production cycle can be printed on Friday, June 26th and issued after the cash requisitions are approved by Cash Management. No manual payments or corrections for the current fiscal year are allowed after this without prior approval by Cash Management.

All BC documents ended on June 30th with a June effective date should NOT be keyed with a Closed Period Adjustment (CPA indicator) of ‘1’.  The 12th period (June 1 – June 29) is still open and all BC transactions will process correctly without a CPA indicator change.  

Additionally, any transactions that attempt to post on June 30th with a June 30th effective date will have the effective date programmatically changed to June 29th.

06/17/15 9:30 am

NCAS will NOT be available on Wednesday, July 1, 2015, for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Production reports for Tuesday night’s processing will be available through X/PTR.  DSS files will also be updated and available.

Interface files submitted on Tuesday after 7 pm (June 30) will not process until Thursday’s (July 2) production cycle.

All NCAS functions will resume on Thursday, July 2, 2015.

06/11/15 9:20 am

NCAS System:
The NCAS will NOT be available on Wednesday, July 1, 2015, for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Production reports for Tuesday night’s processing will be available through X/PTR.  DSS files will also be updated and available.

Interface files submitted on Tuesday after 7 pm (June 30) will not process until Thursday’s (July 2) production cycle.

All NCAS functions will resume on Thursday, July 2, 2015.

06/11/15 10:40 am

Employee time data must be recorded, released and approved by July 22, 2015

Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Comprehensive Annual Financial Report (CAFR). The OSC HR/Payroll team utilizes time data for the year-end compensated absences report which is an integral part of the CAFR. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2015, is used in this process and must be up-to-date. Therefore, all BEACON-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Wednesday, July 22, 2015.

Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this.

Final reports for CAFR use will be produced on July 29th. The compensated absence reports will no longer be sent to the agencies except by special request through BEST shared service center,(BEST@osc.nc.gov) or 919-707-0707.

06/09/15 3:40 pm OSC will begin checking capital improvement (CI) certifications for the month of June 2015 on Wednesday, June 10, 2015. The deadline for certifying June CI’s is Monday, June 22, 2015. Agencies must certify May before certifying June CI’s. Please note that since this is the end of the 4th quarter, OSBM will have final review and approval before you can be released for certification. Please resolve any outstanding budgetary issues that may impede the process.
06/04/15 4:35 pm All systems have been updated and balanced. OSC will begin checking certifications for the month of May 2015, on Monday, June 8, 2015.
06/01/15 10:45 am

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The July 2, 2015 bi-weekly payroll will post in June.

All BEACON bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

The BEACON payroll accrual postings program to NCAS has been modified to only include the estimates for the last week of June, 6/20-6/30.

06/01/15 9:05 am No precertifications for the month of May 2015 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.
05/29/15 10:45 am The Suspended Batch Validation Errors report will be run on a daily basis for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches. The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year Open process. It is located in Systemware under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning
June 1.
05/13/15 3:20 pm

PRECERTIFICATION DIFF RPT on systemware is incorrect . We are researching it. If agencies are in balance when checked manually please call in to precertify.

05/06/15 3:30 pm All systems have been updated and balanced. OSC will begin checking certifications for the month of April 2015 on Thursday May 7, 2015.
05/05/15 8:55 am No precertifications for the month of April 2015 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.
04/29/2015 2:25 pm

What’s New – Update of Year End Checklist and Special Processing Hours:
The SIG has been updated with the new "Agency End of Year Calendar & Checklist" for the 2015 fiscal year close. Please note that the final check run for 2015 will be on June 25th. to be printed on June 26th. June 25th is also the last date for manual checks and corrections between Budget Codes involving cash without permission from OSC’s Central Compliance Section for FY 2015.

Also posted on the SIG are the Saturday and other special operating hours for June through October. It is important to note that no client support will be provided on Saturdays and other special processing dates.

The Agency End of Year Calendar & Checklist and the Special Hours sites can be accessed through the SIG or the following web address:
http://www.osc.nc.gov/sigdocs/sig_docs/sigDocumentation.html

04/22/2015 2:23 pm

BEACON payroll requisitions and NCAS entries for the 4/24/15 bi-weekly  payday will be posted on 4/23/15 instead of today 4/22/15.   
Please call Rick Pieringer at 707-0543 if you have questions regarding this matter.  Thanks

04/07/2015 1:50 pm All systems have been updated and balanced. OSC will begin checking certifications for the month of March 2015 on Wednesday, April 8, 2015. Please note that since this is the end of the 3rd quarter, OSBM will have final review and approval before you can be released for certification. Please resolve any outstanding budgetary issues that may impede the process.
04/01/2015 2:00 pm No precertifications for the month of March 2015 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.
03/26/2015 10:30 am

NCAS Classes
Several upcoming NCAS classes have been cancelled due to limited resources. The classes that have been cancelled are as follows:

04/07/2015 - DSS-01A Decision Support System
04/14-15/2015 - AP1 - Accounts Payable Processing
04/15/2015 - FA01 - Fixed Assets
05/12/2015 - PC01 - Procurement Card

For questions about NCAS classes, you may contact 919-707-0648 or osc.training.team@osc.nc.gov.

03/05/2015 3:20 pm

All systems have been updated and balanced.  The OSC will begin checking certifications for the month of February 2015, on Friday, March 6, 2015.

03/02/2015 10:00 am No precertifications for the month of February 2015 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.
02/06/2015 1:00 pm All systems have been updated and balanced.  The OSC will begin checking certifications for the month of January 2015 on Monday, February 9, 2015.
02/02/2015 10:30 am No precertifications for the month of January 2015 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.
01/13/2015 4:20 pm

NCAS agencies, Payroll staff, CMCS staff, Budget staff, and Fiscal Staff - Extra Bi-weekly pay day in FY '15.

Please note:   Extra Bi-weekly pay day in FY ’15.   
The July 2, 2015 bi-weekly payroll will post in June.

All agencies who have employees paid in the Bi-weekly payroll  scheduled for July 2 will need to plan for and have an extra budgeted payroll available for June 2015.

Monday June 29  -  Finalization
Tuesday, June 30 – CMCS requisitions posted.
Thursday, July 2 - Pay Day
Friday, July 3 - Holiday

The BEACON to NCAS Accrual program has been modified to only send accrual estimates for the last week of June- 6/20-6/30.

01/07/2015 1:15 pm

All systems have been updated and balanced.  The OSC will begin checking certifications for the month of December 2014 on Thursday, January 8, 2015.  Please note that since this is the end of the 2nd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

01/06/2015 11:30 am No precertifications for the month of December 2014 are currently being checked. Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested. Please note that since this is the end of the 2nd quarter, OSBM will have final review and approval before you can be released for certification. Please resolve any outstanding budgetary issues that may impede the process.
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