NCAS

System Status

OSC Support Services Center: (919) 707-0795

Date Time Status
07/31/2014 9:20 am

General Ledger Detail Purge
On August 7th, the OSC will purge the General Ledger detail posting entries for FY 2012/2013 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/13 to the current date will be available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files will contain postings from 07/01/13 through the current date.  FY2012/2013 details will be relocated to the EOY files.

07/22/2014 11:40 am The system is back up.
07/22/2014 11:00 am

The mainframe is currently experiencing connectivity issues. ITS is investigating and will provide a status update as they know more.

This affects TSO, CMCS and Host on Demand.   

07/16/2014 8:50 am REMINDER:
A reminder to Fixed Asset Officers – all Capitalized (CAP) Assets in the temporary level must be processed before the July 25th dead line, however testing will take place on July 22nd.   At the end of July 25th, all temporary assets that remain in the CAP temporary level will be purged.  Please clear all assets that are appearing under the 7999 control number by July 24th  The 7999 control number is a “suspense account” where the system does not recognize the account number on the 260 screen in the Fixed Asset module.
07/08/2014 7:45 am

BEACON Payroll Accruals to NCAS
The BEACON payroll accruals to NCAS will post the evening of 7/8/2014.  Please call the BEST Shared Services (707-0707) if you have any problems or questions with these postings.

07/07/2014 3:25 pm

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The August 1, 2014 bi-weekly payroll will post in July.

All BEACON bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

07/07/2014 2:00 pm

All systems have been updated and balanced.  The OSC will begin checking certifications for the month of June 2014 on Tuesday, July 8th.  Please note that since this is the end of the 4th quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

07/02/2014 9:35 am

No precertifications for the month of June 2014 are currently being checked.  Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the 4th quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

07/02/2014 8:50 am

June Month End Certified Report Location
Fiscal Year 2015 is now open and the NCAS is available for processing transactions.

Reminder: Certified month-end reports for June 29, 2014 will be located in the Systemware report series OSCOP* MOCEY.

All BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30th will also have the effective date programmatically changed to June 29th.  The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions.    

06/18/2014 10:30 am NCAS REMINDER:
The NCAS will NOT be available on Tuesday, July 1, 2014, for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Production reports for Monday night’s processing will be available through X/PTR.  DSS files will also be updated and available.

Interface files submitted on Monday after 7 pm (June 30) will not process until Wednesday’s (July 2) production cycle.

All NCAS functions will resume on Wednesday, July 2, 2014.

06/18/2014 9:35 am

Thursday, June 26th is the last day to request a check run in fiscal year 2014.   To process payments for invoices that have a due date in the current fiscal year, the NEXT PAY DATE field on the PCC screen should be set to a date later than June 30.

Check payments processed during Thursday’s production cycle can be printed on Friday, June 27th and issued after the cash requisitions are approved by Cash Management. No manual payments or corrections for the current fiscal year are allowed after this without prior approval by Cash Management.

All BC documents ended on June 30th with a June effective date should NOT be keyed with a Closed Period Adjustment (CPA indicator) of ‘1’.  The 12th period (June 1 – June 29) is still open and all BC transactions will process correctly without a CPA indicator change.  

Additionally, any transactions that attempt to post on June 30th with a June 30th effective date will have the effective date programmatically changed to June 29th. 

06/11/2014 8:45 am

Employee time data must be recorded, released and approved by July 21, 2014.

Pursuant to G.S. 143B-426.40H, the Office of the State Controller (OSC) is preparing the State’s Comprehensive Annual Financial Report (CAFR). The OSC HR/Payroll team utilizes time  data for the year-end compensated absences report which is an integral part of the CAFR. Vacation and bonus leave balances from the State’s HR/Payroll system on June 30, 2014, is used in this process and must be up-to-date. Therefore, all BEACON-serviced agencies must ensure that employee time data through June 30 is recorded, released and approved no later than Monday, July 21, 2014.

Agencies following the OSC recommendation of employees entering time and managers approving it weekly will not have to make any changes to accomplish this.     

Final reports for CAFR use will be produced on July 24th.  The compensated absence reports will no longer be sent to the agencies except by special request through BEST shared service center, (BEST@osc.nc.gov) or 919-707-0707.

06/10/2014 8:00 am

What’s New … System Availability
NCAS will NOT be available on Tuesday, July 1, 2014, for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Production reports for Monday night’s processing will be available through X/PTR.  DSS files will also be updated and available.

Interface files submitted on Monday after 7 pm (June 30) will not process until Wednesday’s (July 2) production cycle.

All NCAS functions will resume on Wednesday, July 2, 2014.

06/06/2014 8:40 am

P region payments were not produced during last night’s production run due to a check numbering error.  This issue is being investigated and more information will be posted once solutions are determined.

06/05/2014 9:00 am

General Ledger Batch Problems from 6/2/14 and 6/3/14 Processing
The parameters which control how errors are handled during posting to General Ledger were erroneously changed for Region P and NC23 for Monday 6/2/14 and Tuesday 6/3/14.  These were handled in a fashion similar to processing for Universities.  Normal processing for these regions should handle errors by either posting the batch to SBM or posting the transaction to suspense.  University processing handles errors by rejecting any batch containing an error.  As an interface agency this allows them to simply correct the error and re-submit the batch for posting.  In addition, universities only print detail lines that have an error.  Any batches without errors only show the header information.
OSC has corrected the problems as follows:

  • All rejected batches from 6/2 and 6/3 were resubmitted last night on 6/4 for posting.  If there are still errors in those batches, they will be handled in a normal fashion by either posting to suspense or SBM. 
  • We have reprinted the batch proofs from 6/2 and 6/3 with the option to print all detail lines.  These will appear in Systemware with a date of 6/5/14.  Open the report and look for the Post Date to determine which processing date is represented.

Please call Support Services at (919) 707-0795 with any questions or concerns.

06/04/2014 2:15 pm

All systems have been updated and balanced.  The OSC will begin checking certifications for the month of May 2014, on June 5, 2014.

06/02/2014 1:55 pm

No precertifications for the month of May 2014 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

05/30/2014 8:00 am

SBM Notice:
The Suspended Batch Validation Errors report will be run on a daily basis for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches.  The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year Open process.  It is located in Systemware under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning June 2.

05/06/2014 4:15 pm

All systems have been updated and balanced.  OSC will begin checking certifications for the month of April 2014, on May 7, 2014.

05/01/2014 4:20 pm

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

Normally when bi-weekly pay day falls on the 3rd of the month as it will with the 7/3/14 payroll, the NCAS GL entries are dated last day of the month, 6/30/14, and the CMCS requisitions are posted on  7/1/14  with a “set back” indicator for the prior month so they  match the GL entries.

Change for 7/3/14 NCAS bi-weekly payroll postings.

For this year-end the BEACON payroll NCAS postings, both  GL entries and BC cash entries  will be sent on 6/30/14 and will post in NCAS that evening going to SBM with a 7/1/14 effective date.  NCAS agencies will not be able to see the entries posting in NCAS until 7/3/14.  If needed the payroll entries may be reviewed through existing NCAS batch proof reports and BEACON interface reports using current display methods (XPTR, XNET, etc.)  The  CMCS requisitions will be dated  7/1/14(no set back) and will  be available for submitting by the agency on 7/1/14.    All payroll requisitions, as normal, must be submitted by the deadline on 7/3/14  for payday.

05/01/2014 8:20 am

No precertifications for the month of April 2014 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

04/30/2014 7:45 am

Call Center Availability
Due to an agency-wide meeting, the OSC Support Services team will be unavailable from 11:30am – 1:30pm on Thursday, May 1, 2014.  You may send in any requests that you have via email to osc.support.serves@osc.nc.gov between 11:30am and 1:30pm and the requests will be processed when we return after 1:30pm.  No calls or messages will be taken during this time.  Thank you for your understanding and cooperation during this time.

04/28/2014 8:40 am

OSC Phone System:
The OSC phone circuits have been restored to working order.  As we continue to work through the technical issues, we may experience some sporadic outages throughout the day.  If you call and receive a busy signal, please send an email to either BEST@osc.nc.gov or osc.support.services@osc.nc.gov for assistance.  We appreciate your patience during this time.

04/27/2014 6:10 pm

OSC Phone System:
The Office of the State Controller is experiencing technical phone issues originating with the AT&T phone circuits. We are working with ITS and AT&T to correct the issue as soon as possible. Until we are able to resolve these technical issues, we are unable to receive any calls to OSC from an outside number – you will receive a busy signal. We are asking that an email be sent to the person or group that you need to contact until the issue can be resolved. If you are unsure of who or how to contact someone at OSC, for any HR/Payroll questions/assistance please send an email to BEST@osc.nc.gov and we will triage your request to the correct person – be sure to give us enough information to assist you. If you need to contact someone in OSC outside of the HR/Payroll area, send an email to osc.support.services@osc.nc.gov and we will triage to the appropriate team/person. Thank you for your patience and cooperation as we work through this issue. We will post updates as we have them.

04/25/2014 11:00 am

Update of Year End Checklist and Special Processing Hours:
The SIG has been updated with the new "Agency End of year Calendar & Checklist" for the 2014 fiscal year close. Please note that the final check run for 2014 will be on June 26th to be printed on June 27th. June 26th is also the last date for manual checks and corrections between Budget Codes involving cash without permission from OSC's Central Compliance Section for FY 2014.

Also posted on the SIG are the Saturday and other special operating hours for June through October. It is important to note that no client support will be provided on Saturdays and other special processing dates.

The Agency End of Year Calendar & Checklist and the Special Hours sites can be acessed through the SIG or the following web address:

http://www.osc.nc.gov/sigdocs/sig_docs/sigDocumentation.html

04/09/2014 9:05 am

OSC is implementing an enhancement for the GL module in the NCAS.  This enhancement includes one screen change and some functional changes that are outlined here.  The changes will be effective on Monday, April 14, 2014.

April 4, 2014 10:05 am

All systems have been updated and balanced.  The OSC will begin checking certifications for the month of March 2014 on Monday, April 7, 2014.  Please note that since this is the end of the 3rd quarter, OSBM will have final review and approval before you can be released for certification. Please resolve any outstanding budgetary issues that may impede the process.

April 1, 2014 9:55 am

No precertifications for the month of March 2014 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the 3rd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

March 7, 2014 10:25 am

All systems have been updated and balanced.  OSC will begin checking certifications for the month of February 2014, on March 10, 2014.

March 4, 2014 10:15 am

Support Services is now in the office and managing phone calls as normal.  Again, thank you for your patience and cooperation during this time.

March 4, 2014 8:40 am

Due to inclement weather, the Support Services team is working remotely this morning. If you call the 919-707-0795 number, you will receive the no staff available message. Please leave a voice mail message and it will be picked up and responded to within a 30 minute timeframe. You may also send an email to osc.support.services@osc.nc.gov for assistance. Thank you for your patience and cooperation during this time.

March 3, 2014 1:30 pm Due to the inclement weather situation, the OSC Support Services team is working with limited staff this afternoon.  If you call into the Support Services team at 919-707-0795, your best option is to leave a voice mail message.  We will be monitoring the voice mail box every 15 minutes and responding to messages received.  You may also send a request to us through the following email address:  osc.support.services@osc.nc.gov.  Thank you for your patience and cooperation during this time.  We will post an update for Tuesday, 3/4, once we know the situation in the morning.
March 3, 2014 12:30 pm

No precertifications for the month of February 2014 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

February 20, 2014 1:55 pm

Attention NCAS users:  NCAS System availability will be from 12:00PM to 5:00PM on Saturday, 02/22/2014, due to the GL upgrade implementation.  If the implementation is complete prior to noon, the system will be available earlier in the day and will stay up until 5:00PM.

February 18, 2014 1:40 pm OSC is implementing an updated version of the GL module in the NCAS.  This update includes several screen and functional changes that are outlined in the link below.  The changes will be effective on Monday, February, 24, 2014 and can be viewed here.
February 14, 2014 8:35 am The OSC Support Services team will be working remotely today.  If you call the support number, you will have the option to leave a voice mail where it will be picked up and handled by an agent. You may also submit your questions or requests via email to osc.support.services@osc.nc.gov.  Thank you.
February 12, 2014 12:40 pm

Due to inclement weather, the OSC Support Services Help Desk will be operating remotely for the remainder of Today (2/12) and Thursday (2/13).  Any calls coming in will go to voice mail and will be retrieved and responded to.  Please feel free to send email requests to osc.support.services@osc.nc.gov.  We will be monitoring emails, faxes, and vendors and processing as usual.  Thank you for your patience and cooperation during this time.

February 11, 2014 8:00 am All systems have been updated and balanced. The OSC will begin checking certifications for the month of January 2014 on February 11, 2014.
February 3, 2014 8:40 am

No precertifications for the month of January 2014 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested. 

January 8, 2014 11:10 am

All systems have been updated and balanced.  OSC will begin checking certifications for the month of December 2013 on Thursday, January 9, 2014.  Please note that since this is the end of the 2nd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

January 2, 2014 11:25 am

No precertifications for the month of December 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the 2nd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

December 9, 2013 8:57 am

Fiscal Year 2013 Close
Fiscal Year 2013 was successfully closed Friday night for the P, NC23, and University regions and all data related to 2013 has been moved from the Open Years File (GMP11) to the Closed Years File (GMP21).

Any agencies that run custom IE reports containing a "prior year closed or open" variable will need to update their reports or run statements to reflect the closed status of the previous year beginning today, Monday morning, December 9th.  For these reports, the variables should reflect the following:

RUNNING A PRIOR FISCAL YEAR REPORT

RUNNING A CURRENT FISCAL YEAR REPORT

CURRENT-YEAR-IND

‘N’

CURRENT-YEAR-IND

‘Y’

PRIOR-YEAR-IND

‘Y’

PRIOR-YEAR-IND

‘N’

PRIOR-YEAR-CLOSED-OR-NOT

‘Y’

PRIOR-YEAR-CLOSED-OR-NOT

‘Y’

December 6, 2013 4:10 pm All systems have been updated and balanced.  The OSC will begin checking certifications on Monday, December 9th for the month of November 2013.
December 3, 2013 1:00 pm

January 3, 2014 Bi-weekly Payroll
NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The January 3, 2014 bi-weekly payroll will post in December.

All BEACON bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

December 2, 2013 9:40 am

No precertifications for the month of November 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested. 

November 22, 2013 9:50 am

The system close of fiscal year 2013 will begin on Thursday evening, December 5th. Agencies may see BC journal voucher transactions posted to their companies with an effective date of 07/01/2013 and YEAR END CLOSING ENTRY in the Description 1 field of the documents on Friday morning, December 6th.  They may also observe balances on their Friday morning reports for account/center 390000-9998.  These balances will be eliminated when the final stage of the prior year close is completed on Friday evening, December 6th.  Any agencies that run custom IE reports that use a "prior year closed or open" variable, will need to update their reports or run statements to reflect the closed status of the previous year beginning on Monday morning, December 9th.

November 8, 2013 4:15 pm

All systems have been updated and balanced.  The OSC will begin checking certifications for the month of October 2013, on Tuesday, November 12th.

November 5, 2013 1:00 pm No precertifications for the month of October 2013 are currently being checked.  Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.
October 7, 2013 1:18 pm

All systems have been updated and balanced.  OSC will begin checking certifications for the month of September 2013 on Tuesday, October 8th.  Please note that since this is the end of the first quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process. 

October 2, 2013 1:23 pm

No precertifications for the month of September 2013 are currently being checked.  Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.

September 27, 2013 8:40 am

Please note that any changes made in the procurement card system in the "P” region on September 26, 2013 did not extract last night due to technical issues.  These transactions will post tonight. Sorry for any inconvenience this may have caused. 

September 10, 2013 8:20 am

All systems have been updated and balanced.  OSC is now checking certifications for the month of August 2013.

September 3, 2013 8:45 am

No precertifications for the month of August 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

August 9, 2013 9:57 am

All phone systems are online and functioning to accept calls.  Thank you for your patience during the interruption in service.

August 9, 2013 8:25 am

Due to technical issues, we are unable to receive phone calls this morning.  We are actively working to restore our service back to normal.  You may send any questions or issues that you have to us via email at osc.support.services@osc.nc.gov.  We apologize for the inconvenience this is causing our users.  We will notify you via an updated message when we are back to full normal service.  Thank you for your patience and cooperation as we work through these issues.

August 9, 2013 7:55 am General Ledger Detail Purge
On August 8th, the OSC purged the General Ledger detail posting entries for FY 2011/2012 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/12 to the current date are available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files contain postings from 07/01/12 through the current date.  FY2011/2012 details have been relocated to the EOY files.
August 8, 2013 2:30 pm

All systems have been updated and balanced.  OSC is now checking certifications for the month of July 2013.

August 1, 2013 4:15 pm

Currently the Office of the State Controller Support Services section is short staffed.  We apologize for the inconvenience that this may cause our users.  If you experience a problem reaching us by phone, please feel free to submit your request to us via email at osc.support.services@osc.nc.gov.  We will process all requests that we receive as timely possible.  We appreciate your patience and cooperation with us as we work through this period of limited staffing.  Thank you.

August 1, 2013 3:15 pm

No precertifications for the month of July 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

August 1, 2013 10:20 am Fixed Assets Transactions
The Fixed Asset transactions for invoices paid in July did not run through production last night.  We will be running the job tonight and the transactions will be available tomorrow, 08/02/13.
July 31, 2013 10:40 am General Ledger Detail Purge
On August 8th, OSC will purge the General Ledger detail posting entries for FY 2011/2012 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/12 to the current date will be available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files will contain postings from 07/01/12 through the current date.  FY2011/2012 details will be relocated to the EOY files.
July 16, 2013 9:10 am Fixed Assets Reminder
A reminder to Fixed Asset Officers – all Capitalized (CAP) Assets in the temporary level must be processed before the July 24th deadline; however testing will take place on July 22nd. At the end of July 24th, all temporary assets that remain in the CAP temporary level will be purged.  Please clear all assets that are appearing under the 7999 control number by July 22nd.  The 7999 control number is a “suspense account” where the system does not recognize the account number on the 260 screen in the Fixed Asset module.
July 15, 2013 2:20 pm

Fixed Assets Production Problem
July temporary fixed assets for the CAP level are incorrect.  To correct this problem, we will delete all assets in CAP for July during tonight’s production run, 07/15/13.  Tomorrow, 07/16/13, all assets from invoices paid between 07/02/13 and 07/12/13 will be loaded into CAP.  Agencies should analyze each of these temporary assets to insure they have not already been assigned a permanent asset number. Please contact Support Services at 919-707-0795 with any questions.

July 9, 2013 3:25 pm

BEACON Payroll Accruals to NCAS
The BEACON payroll accruals to NCAS will post the evening of Tuesday, 7/9/2013. Please call the BEST Shared Services (707-0707)  If you have any problems or questions with these postings.

July 8, 2013 12:30 pm

All systems have been updated and balanced.  The OSC is now checking certifications for the month of June 2013.  Please note that since this is the end of the fourth quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process. 

July 2, 2013 8:45 am

June Month End Certified Report Location
Fiscal Year 2014 is now open and NCAS is available for processing transactions.

Reminder: Certified month-end reports for June 29, 2013 will be located in the Systemware report series OSCOP* MOCEY.

All BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30th will also have the effective date programmatically changed to June 29th.  The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions.

July 1, 2013 4:00 pm

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The August 2, 2013 bi-weekly payroll will post in July.

All BEACON bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month. Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

July 1, 2013 10:20 am

No precertifications for the month of June 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  No precertifications for the month of June 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the fourth quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process. 

June 18, 2013 9:20 am

REMINDER
The NCAS will NOT be available on Monday, July 1, 2013, for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Production reports for Saturday night’s processing will be available through X/PTR.  DSS files will also be updated and available.

Interface files submitted on Saturday after 3 pm (June 29) will not process until Tuesday’s (July 2) production cycle.

All NCAS functions will resume on Tuesday, July 2, 2013.

June 18, 2013 9:15 am

Wednesday, June 26th is the last day to request a check run in fiscal year 2013. To process payments for invoices that have a due date in the current fiscal year, the NEXT PAY DATE field on the PCC screen should be set to a date later than June 30.

Check payments processed during Wednesday’s production cycle can be printed on Thursday, June 27th and issued after the cash requisitions are approved by Cash Management. No manual payments or corrections for the current fiscal year are allowed after this without prior approval by Cash Management.

All BC documents ended on June 30th with a June effective date should NOT be keyed with a Closed Period Adjustment (CPA indicator) of ‘1’.  The 12th period (June 1 – June 29) is still open and all BC transactions will process correctly without a CPA indicator change.  

Additionally, any transactions that attempt to post on June 30th with a June 30th effective date will have the effective date programmatically changed to June 29th

June 6, 2013 9:10 am

System Availability
NCAS will NOT be available on Monday, July 1, 2013, for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Production reports for Saturday night’s processing will be available through X/PTR.  DSS files will also be updated and available.

Interface files submitted on Saturday after 3 pm (June 29) will not process until Tuesday’s (July 2) production cycle.

All NCAS functions will resume on Tuesday, July 2, 2013.

June 6, 2013 8:15 am

All systems have been updated and balanced.  OSC will begin checking certifications for the month of May 2013 on Friday, June 7th.  Please note that June CIs will need to be certified and approved by OSBM by June 21, 2013, for year-end.

June 3, 2013 10:15 am

No precertifications for the month of May 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  Please note that June CI’s will need to be certified and approved by OSBM by June 21, 2013, for year end.

May 31, 2013 9:10 am

The Suspended Batch Validation Errors report will be run on a daily basis for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches.  The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year Open process.  It is located in Systemware under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning
June 3.

May 20, 2013 8:00 pm

Fixed Assets Production Problem
Temporary fixed assets have not been loading into the INV level correctly for the month of May.  To correct this problem, we will delete all assets in INV tonight, 5/20.  Tomorrow, all assets from invoices paid between 05/01 and 05/21 will be loaded into INV.  Agencies should scrutinize each of these temporary assets to insure they have not already been assigned a permanent asset number. Please contact Support Services with any questions.

May 15, 2013 10:00 am

BEACON Off Cycle Payroll
A BEACON off cycle payroll was run and posted on 5/15/13.  The requisitions and NCAS entries were double the amount of the actual payroll.  Negative requisitions and NCAS entries will be generated and posted 5/16/13 to reverse the duplicate amounts.  Please call BEACON shared service center (707-0707) or Rick Pieringer (707-0543) if you have any questions regarding this issue.    

May 6, 2013 3:10 pm All systems have been updated and balanced.  OSC is now checking certifications for the month of April 2013. 
May 1, 2013 8:20 am

No precertifications for the month of April 2013 are currently being checked.  Once all  systems have been updated and balanced, OSC will begin checking month-end certifications as requested. 

April 30, 2013 4:30 pm

Update of Year End Checklist and Special Processing Hours:

The SIG has been updated with the new "Agency End of Year Calendar & Checklist" for the 2013 fiscal year close.  Please note that the final check run for 2013 will be on June 26th. to be printed on June 27th.  June 26th is also the last date for manual checks and corrections between Budget Codes involving cash without permission from OSC’s Central Compliance Section for FY 2013.

Also posted on the SIG are the Saturday and other special operating hours for June through October.  It is important to note that no client support will be provided on Saturdays and other special processing dates.
 
The Agency End of Year Calendar & Checklist and the Special Hours sites can be accessed through the SIG or the following web address:
 
http://www.osc.nc.gov/sigdocs/sig_docs/sigDocumentation.html

April 17, 2013 2:20 pm

Due to an agency-wide meeting, the OSC Support Services Section will be unavailable from 11:30am – 2:00pm on Thursday, April 18, 2013.  You may send in any requests that you have via email to osc.support.services@osc.nc.gov between 11:30am and 2:00pm and the requests will be processed when we return after 2:00pm.   You may also leave a voice mail message and your call will be returned.  Thank you for your understanding and cooperation during this time.

April 5, 2013 2:15 pm

All systems have been updated and balanced.  The OSC is now checking certifications for the month of March 2013.  Please note that since this is the end of the 3rd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

March 28, 2013 1:15 pm

No precertifications for the month of March 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the 3rd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

March 20, 2013 3:25 pm All systems have resumed normal operations.
March 20, 2013 2:00 pm

ITS is experiencing a problem with network communications.  Continue to check this site for further updates.

March 7, 2013 9:20 am

All systems have been updated and balanced.  OSC is now checking certifications for the month of February 2013.

March 4, 2013 12:10 pm

The Office of the State Controller (OSC) is implementing an enhancement to the North Carolina Accounting System (NCAS) relating to password management.  The change will become effective on March 18, 2013.

March 1, 2013 8:30 am

No precertifications for the month of February 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

February 7, 2013 7:00 pm

All systems have been updated and balanced.  OSC is now checking certifications for the month of January 2013.

February 4, 2013 2:20 pm

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The March 1, 2013 bi-weekly payroll will post in February.

All BEACON bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

February 1, 2013 8:50 am

No precertifications for the month of January 2013 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

January 25, 2013 3:35 pm

Due to the inclement weather, we do not have staff available to take calls for Support Services/CJLEADS.  We are monitoring voicemails and emails and processing them.  We apologize for the inconvenience that this may cause our users but appreciate your patience and cooperation with us.

January 8, 2013 4:40 pm

All systems have been updated and balanced.  The OSC will begin checking certifications for the month of December 2012 on Wednesday, January 9th.  Please note that since this is the end of the second quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

January 7, 2013 4:55 pm

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The February 1, 2013 bi-weekly payroll will post in January.

All BEACON bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

January 2, 2013 8:20 am

No precertifications for the month of December 2012 are currently being checked.  Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the second quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

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