System Status

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The March 2, 2012 bi-weekly payroll will post in February.

All BEACON bi-weekly pay days that occur on the 1st,2nd, or 3rd of the month will be posted to the prior month.   Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

All systems have been updated and balanced.  The OSC is now checking certifications for the month of January 2012.

No precertifications for the month of January 2012 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested.

All systems have been updated and balanced. The OSC is now checking certifications for the month of December  2011.  Please note that since this is the end of the 2nd quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

NCAS agencies:

Payroll staff
CMCS staff
Budget staff
Fiscal Staff

The February 3, 2012 bi-weekly payroll will post in January.

All BEACON bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month.  Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month.    Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date.   Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

NCAS – BEACON payroll users:

Automated BC documents generated from BEACON payroll postings into NCAS had an error for postings between 12/21 – 12/30.  They were created but an error occurred due to duplicate DOC ID numbers.  This error can be viewed on the OSCOPX BC310-1 BC BATCH REPORTS  (X=C or F depending on region) report in XPTR.  The missing BC entries as they need to be entered manually, if not already done so, can be found in  OSCOPX BEACON PAY INTRFCE BC DOC.  The correct date for the missing transaction must be selected.  Your agencies BD800 will be out of balance until they are entered.  Many agencies have already keyed these entries manually, however if you have problems with entering this entry manually and wish it to be automated please contact Sandy Fields at  Sandra.Fields@osc.nc.gov. Any questions regarding these entries can be directed to BEACON help desk 707-0707 mentioning this message and directed to Tier 4 Financials.

No precertifications for the month of December 2011 are currently being checked.  Once all systems have been updated & balanced, the OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the 2nd quarter of fiscal year 2011-2012, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the certification process.

Fiscal Year 2011 Close

Fiscal Year 2011 was successfully closed Friday night for the P, NC23, and University regions and all data related to 2011 has been moved from the Open Years File (GMP11) to the Closed Years File (GMP21).  The deletion of inactive accounting distributions that contain zero balances for all periods on file will occur later this month.

Any agencies that run custom IE reports containing a "prior year closed or open" variable will need to update their reports or run statements to reflect the closed status of the previous year beginning today, Monday morning, December 19th.  For these reports, the variables should reflect the following:

All systems have been updated and balanced.  OSC is now checking certifications for the month of November 2011.

The system close of fiscal year 2011 will begin on Thursday evening, December 15th. Agencies may see BC journal voucher transactions posted to their companies with an effective date of 07/01/2011 and YEAR END CLOSING ENTRY in the Description 1 field of the documents on Friday morning, December 16th.  They may also observe balances on their Friday morning reports for account/center 390000-9998.  These balances will be eliminated when the final stage of the prior year close is completed on Friday evening, December 16th.  Any agencies that run custom IE reports that use a "prior year closed or open" variable, will need to update their reports or run statements to reflect the closed status of the previous year beginning on Monday morning, December 19th.

No precertifications for the month of November 2011 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested. 

All systems have been updated and balanced.  The OSC is now checking certifications for the month of October 2011.

System Availability 11/18-11/21:
BI Reports will be unavailable starting at 12:00 noon on Friday, November 18th due to system maintenance.  They will be available by 7:00 AM on Monday, November 21st

NC E-Procurement is currently experiencing slow processing of all NCAS requisitions, receipts, and purchase orders.  We appreciate your understanding and apologize for any inconvenience.

No precertifications for the month of October 2011 are currently being checked.  Once all systems have been updated and balanced, OSC will begin checking month-end certifications as requested. 

eProcurement in NC23 is currently experiencing communication problems. Updates will be provided as soon as available. We apologize for the inconvenience. Thank you for your patience.

All systems have been updated and balanced.  The OSC is now checking certifications for the month of September 2011.  Please note that since this is the end of the 1st quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

No precertifications for the month of September 2011 are currently being checked.  Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.  Please note that since this is the end of the 1st quarter, OSBM will have final review and approval before you can be released for certification.  Please resolve any outstanding budgetary issues that may impede the process.

Electronic payments processed on Monday, September 12th with a settlement date of September 13th will not process today due to data transmission problems at Wachovia. OSC Technical Support is working with Wachovia/Wells Fargo Data Transmission to resolve the problem.  Electronic payments included in this ACH file should process tonight.

All systems have been updated and balanced.  The OSC is now checking certifications for the month of August 2011.

No precertifications for the month of August 2011 are currently being checked.  Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.

Accounts Payable to Fixed Asset Interface
On Tuesday, August 16th, the OSC interfaced the Fixed Asset with payment dates of August 1st – 15th, 2011.   The release should have included Fixed Assets with a payment date of August 16th, 2011, as well.  Due to a technical problem, they were not picked up.  These transactions for August 16th will be picked up and interfaced on the evening of 08/25/2011 with a payment date of 08/14/2011.  They will appear on the MM132 for 08/26/2011.

General Ledger Detail Purge
On Wednesday, August 10th, the OSC purged the General Ledger detail posting entries for FY 2009/2010 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/10 to the current date are available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files contain postings from 07/01/10 through the current date.  FY2009/2010 details have been relocated to the EOY files.

All systems have been updated and balanced.  OSC is now checking certifications for the month of July 2011.  Certification for the month of July will require OSBM approval.

All BEACON bi-weekly pay days that occur on the 1st, 2nd, or 3rd of the month will be posted to the prior month. Pay days falling on the 1st, or 2nd will have both the GL entries and the CMCS requisitions dated in the prior month.  Pay days falling on the 3rd will post to GL with an effective date of the last day of the prior month and CMCS requisitions posted in the current month as a “set back” to the prior month. Please be aware that NCAS postings and CMCS requisitions will be dated in the month prior to the pay date. Please make sure all applicable personnel are made aware of this notification to ensure your agency has the funds available in the month prior to the actual payroll date.

The September 2, 2011 bi-weekly payroll will post in August.

No precertifications for the month of July 2011 are currently being checked.  Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested. 

General Ledger Detail Purge
On Wednesday, August 10th, the OSC will purge the General Ledger detail posting entries for FY 2009/2010 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/10 to the current date will be available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files will contain postings from 07/01/10 through the current date.  FY2009/2010 details will be relocated to the EOY files.

NC23 region GL transactions for Saturday, July 2 activity were not posted.  These posting transactions will be processed on Monday, July 11 during nightly processing and include PS encumbrances and the Health Benefits Interface.  Please call OSC Support Services at 707-0795 if you have any questions.

June Month End Certified Report Location

Fiscal Year 2012 is now open, and the NCAS is available for processing transactions.

Reminder: Certified month-end reports for June 29, 2011 will be located in the Systemware report series OSCOP* MOCEY.

All BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30th will also have the effective date programmatically changed to June 29th.  The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions