| Travel advance entered with
a temporary status. ($400). Trip canceled. Unrelated employee
reimbursement for $100 applied to travel advance in error (travel advance
should have been permanent). Travel advance check for $400 was returned
and the signature was torn off. |
-
Print manual check on check
printer to replace the original travel advance check that was destroyed.
Do not record on MPE.
-
Go to PRP (Payment Replacement)
and enter original and replacement check numbers.
-
Have employee endorse check
-
Deposit check.
BC entry will be:
DR Cash
CR Travel Advance 532799
-
Go to EWS add a new invoice
number in the EMP Voucher NBR field. Use the same date as the original
invoice. Enter one line to account 532799 for total amount of the
check.
All temporary advances are
eligible for application of expenses until the amount of the open temporary
advances are exceeded.
Original Temp Advance
$400
Less Reimbursement
- 100
ADV Balance
300
2nd invoice
for $400
- 300
0
$100 reimbursement available
for payment in next check run
The system will only generate
a check for an employee vendor once the balance for all temporary advances
is zero.
-
Next check run should print
the check for $100.
Note: If the check
was not destroyed, begin with step 3. |
