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Questions
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Resolutions
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| Why do my fixed asset reports
show an account number 7999, which is not a valid account number? |
When you pull up the asset
on screen 260, the field LEVEL 14 should be populated with the FA expenditure
account number with the first two digits (the "53") of the account number
dropped. Thus the FA expenditure account number in LEVEL 14 should
begin with a "4". |
| How do I delete an asset
from the fixed asset module? |
If a permanent asset needs
to be deleted because it was erroneously keyed (i.e. the wrong asset number
was entered or the cost information was not keyed before pressing enter),
you must FAX a memo to OSC which includes your agency's level 1/2, the
asset number, and reason it needs to be deleted. If this asset is
a capitalized asset (greater than or equal to $5,000) and it was included
on last year's CAFR, the asset canNOT be deleted because asset reconciliation
would be impossible. The asset should instead be retired. Temporary
assets can be deleted by the agency. |
| How do you transfer an asset
to or from an agency that does not use the NCAS? |
If you are transferring
TO an agency not on NCAS, you must treat the transaction as a retirement
on screen 264. If you are receiving an asset FROM another agency
not on NCAS, you must treat the transaction as an add on screen 260. |
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Fixed
Asset Validation Report Error Messages
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