NCAS

Accounts Payable Questions and Resolutions
 

Questions
Resolutions
Our agency needed to produce a manual check to a vendor subject to the 4% withholding.  When the check was written, the 4% was not withheld.  Why?
 
 

(added 9/16/98)

 The NCAS will NOT do any withholdings when a manual payment is produced.  Instead, the agency must do a system payment, which will withhold the required amount.  then the agency should type a manual check for the amount (less the withholding) and replace the system check with the manual check via screen PRP.  The check produced by the system should be voided and retained as part of the audit trail.
My agency has some old document models in Accounts Payable that we no longer need.  How do we delete these models? To delete a model, access the model on the Model Worksheet 1 (MWS-1T) screen.  Type REJECT in the REQUEST field and press ENTER.  The model will no longer be on the system.
When should you use the ALL field in AP on the IMP screen when doing matching invoices? You should only put an "X" in the ALL field on the IMP screen when doing a debit or credit memo to pay against a Purchase order that has been closed due to a prior payment.  Using it for any other reason is wrong and could result in duplicate or multiple invoices to be paid against a PO that has already been paid.
An AP invoice caused a price exception.  The PO was wrong, so I changed the price and released the invoice to AP.  The exception happened again.  What's wrong? NCAS records the price from a Receipt Payment Basis PO at the time of the receipt.  Changing the PO price after the receipt has been recorded does not correct the price that AP must match.  To correct this problem, record a return then re-receive the goods. 

Select the receipt on the RIS (Receipt Inquiry Selection) screen by keying a C (change) in the field marked INQ/CHG/PRT.  The receipt is shown on the RRC screen.  Print the screen so the receipt information can be re-entered.  Enter the quantity returned, return date, and reason code.  Press ENTER to process the information.  The RTN (Returns) screen may also be used to record the receipt if no exception will be generated.  Re-enter the receipt on the RSU/RBL screens after the PO price has been corrected.  The revised price will be picked up.
Where can I find information on handling freight in NCAS Purchasing Transactions? Information on handling freight in NCAS purchasing transactions is located at http://www.osc.state.nc.us/sigdocs/sig_docs/freight.html.