• 34XX  Local Government Investment Trust Fund
• 3400  Local Government Investment Trust Fund

The following Company has been added to the Agency Company Listing: 

• 0221 The Judicial Department - Indigent Defense

Sales Tax on the Purchase of Computer Hardware, Software, and Maintenance Agreements has been added to the Tax Compliance Policy topic.  
 

The following Budget Codes have been added for the State Treasurer's Office:  

• 63414 - St. Treas. - Fire Safety Loan Fund 
• 73421 - St. Treas. - Disability Salary Plan of NC 
• 73429 - St. Treas. - Death Benefit Fund - State 

• 2626 - Centennial Authority 

• 217180 - Investment Trust Distributions
• 437420 - Purchase/Redemption of Units

The following memo has been added to the Important Memo topic:  

• Memorandum No. SAD 98-59 - Cash Close-Out Guidelines for Fiscal Year 1997-98

The following changes or additions have been made to the Accounts Payable System Process topic:  
Non-trade Vendor (updated)  
Backup Withholding (added)  
State Withholding (added)  
Federal Withholding (added)  
 

SmartStream Basics Step-by-Steps have been added to the Step-by-Steps section.  

Fiscal Year Close Calendar has been updated.

Fiscal Year Close Calendar has been updated.  

Be sure to see the News Flash for information on PO Encumbrance Fix, CAFR Reports and General Ledger Transaction Purge.  

The following accounts have been added:  
Expenditure  
534320001 Design Contract 2  
534320002 Design Contract 3  
534320003 Design Contract 4  
534320004 Design Contract 5  
534320005 Design Contract 6  
534321001 Buildings Constructed - Consultant Contract 2  
534321002 Buildings Constructed - Consultant Contract 3  
534321003 Buildings Constructed - Consultant Contract 4  
534321004 Buildings Constructed - Consultant Contract 5  
534331001 General Contract 2  
534331002 General Contract 3  
534331003 General Contract 4  
534332001  Electrical Contract 2  
534332002  Electrical Contract 3  
534332003  Electrical Contract 4  
534333001  Plumbing Contract 2  
534333002  Plumbing Contract 3  
534333003  Plumbing Contract 4  
534337001  Mechanical Contract 2  
534337002  Mechanical Contract 3  
534337003  Mechanical Contract 4  
534351001  Heating, Ventilation and Air Conditioning Contract 2  
534351002  Heating, Ventilation and Air Conditioning Contract 3  
534351003  Heating, Ventilation and Air Conditioning Contract 4  

534420001 Design Contract 2  
534420002 Design Contract 3  
534431001 General Contract 2  
534431002 General Contract 3  
534432001 Electrical Contract 2  
534432002 Electrical Contract 3  
534433001 Plumbing Contract 2  
534433002 Plumbing Contract 3  

535890900 Workshop/Conference Expense  

535911 Unrealized Loss on Investments  
535930  Aircraft Expenses  

532121 Securities Trans Fee-Univ  
  
 

The following memos have been added to the Important Memo topic:  

• Memorandum No. SAD 98-66 - Revision to Month-End Closing Process
• Memorandum No. SAD 98-67 - NCAS Month-End Procedures for Universities

The following changes or additions have been made to the Accounts Payable System Process topic:  
Using Document Models (updated)  
Copy Document Models Definition (added)  

The following term has been added to the Glossary:  
Copy Document Models  
 

Beginning Wednesday, June 10, OSC will re-create each agency-specific GL detail transaction file (OSC.OP*.CxxGL.GLDETAIL.EOY) to contain fiscal year 1997 data.  This file is used when running the C-U-GL-DTL-LEDGER-DAPG67-EOY report from the GLPUBLIC library in IE. OSC expects to complete this process for all agencies by Saturday, June 13.  All previous fiscal years’ data will be removed from the file.  If you would like to retain a previous years’ data in this file, please notify the OSC HelpDesk.  

The following changes or additions have been made to the Accounts Payable Step-by-Step topic:  
Changing an Employee Vendor (updated)  
Adding a Non-Trade Vendor (updated)  

The following changes have been made to the Accounts Payable System Process topic:  
Purchase Order Header/Line(updated)  
Trade Vendors(updated)  
Employee Vendors(updated)  
Non-Trade Vendors(updated)  
Entering Direct Invoices(updated)  
Payment Due Date (added)  
Processing Sales Tax (added)  
Applying a Debit or Credit Memo to a Direct Invoice (updated)  
Debit Memo Definition(added)  
Credit Memo Definition(added)  

The Glossary has been updated to include Debit Memo and Credit Memo definitions.  

The Agency End of Year Checklist and Fiscal Year Close Calendar have been updated.  
 

The Step-by-Step procedures for Capital Improvement have been updated.

• FA Data Entry Deadline (08/06/98) and Operations Schedule
• Self-Assessment of Internal Controls

• North Carolina Accounting System - Fixed Asset Year End Report Certification Form