NCAS

September 2004

Date Updated: Topics Updated:
September 28, 2004 For those agencies using the NCAS Procurement Card system, please note the following changes to the Procurement Card Module as described in the following link:  http://www.osc.state.nc.us/sigdocs/sig_docs/P-card_system_changes093004.pdf.
September 28, 2004 The following memos have been added to the SIG:

 SAD 05-09 Statewide Accounts Receivable Reporting -- Fiscal Year 2003-2004
PDF Format Memo Worksheet Aging Definitions
Excel Format Worksheet Aging  


 

SAD 05-10 Statewide Accounts Receivable Reporting -- Fiscal Year 2003-2004 

PDF Format Memo Worksheet Definitions
Excel Format Worksheet  
September 27, 2004 The following account has been added to the SIG:
September 24, 2004
 System Purge:

The FC Audit Master will be purged on 09/24/04 for periods 01/01/04 to 03/31/04.  Transactions will be relocated to the historical audit master.
September 15, 2004

General Ledger Detail Purge

On Friday, October 8, the OSC is purging the General Ledger detail posting entries for FY 2002/2003 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/03 to the current date will be available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files will contain postings from 07/01/03 through the current date.  FY2002/2003 details will be relocated to the EOY files.
September 13, 2004 The Inter/Intra Governmental vendor listing has been finalized.  The complete listing has been added to the IGO Transaction Process link on the SIG homepage.

Please use the following link to access the Systemware documentation supported by ITS:

You must have a valid RACF ID and password to access the site.  This site contains information on using Systemware as well as a Quick Reference Card that will aid you in using the application.  The site also has links to Newsletters that contain helpful information about Systemware.  If you have any questions concerning Systemware and its functionality, you must contact the ITS Help Desk at 1-800-722-3946 or (919) 754-6000.
September 13, 2004 The Accounts Payable Integrated (AP04) training manual has been revised.
September 9, 2004 The following memo has been added concerning Paying Foreign Nationals:
Paying and Compensating Foreign Nationals in State Government Seminar - October 12, 2004
Word Format
 Memo
 Agenda
 Program Information
 Registration
PDF Format
 Memo Agenda Program Information Registration

The following memo has been added concerning the upcoming Internal Compliance Reviews to be performed by the Office of the State Controller:
September 2, 2004
Purge notification:

The accounts payable system will undergo a purge process on 9/11/04 (Saturday) for the period 07/01/01 thru 09/30/01.  The invoices for this
period will be moved to the historical files.

The Operation Calendars and Operation Schedules have been updated to include October, November and December.

The Procurement Card (PC01) training manual has been revised.
September 1, 2004
 The NCAS Security Policy has been added to the Security section of the SIG under Documentation/Forms & Supplies.

The following memo has been added: