NCAS

May 2004

Date Updated: Topics Updated:
May 28, 2004 The Suspended Batch Validation Errors report will be run on a daily basis for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches.  The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year Open process.  It is located in X/PTR under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning June 1.

Documentation for the Idle Distributions Report has been added to the General Ledger Report Library : Chart of Accounts section of the SIG.
May 25, 2004 The following memo has been added to the Memos topic:
May 24, 2004 The Operations Calendars and Schedules for July, August and September 2004 have been added to the Operations section.
May 20, 2004
 The following Central Payroll Memo has been added:
May 19, 2004
 The AP04 - Accounts Payable Integrated training manual has been updated and posted to the web.
May 18, 2004
 The following memo has been added to the Memo topic:

OSC is continuing with the implementation of the new procedures for making intergovernmental payments, as described in Memorandum No. FSD 040008 as well as the SIG notice and e-mails dated 02/19/2004.  Click here to view the information.   Today, Tuesday 05/18/04, additional agencies will be set up for the IGO process; Department of State Treasurer (DST), Wildlife Resources (Wildlife), Department of Cultural Resources (DCR), Department of Environment and Natural Resources (DENR) and Office of the State Controller (OSC).   All invoices entered to these agencies will be made following the new procedures.  Invoices that are already in the system will be paid by check as they have been in the past.  Please review these procedures to insure everyone knows how to handle intergovernmental payments using the new method.  We anticipate more agencies receiving their payments with the new process in the near future.

The following list those vendor numbers for each agency that are now set up for this process:

Department of State Treasurer

Vendor Number/Group

Vendor Name

Vendor Short Name

561545517  02

NC DEPT OF STATE TREASURER

DST

Wildlife Resources

Vendor Number/Group

Vendor Name

Vendor Short Name

736502734   06

NC WILDLIFE RESOURCES COMM

WILDLIFE

736502734   07

NC WILDLIFE RESOURCES COMM

WILDLIFE

736502734   08

NC WILDLIFE RESOURCES COMM

WILDLIFE

Dept of Cultural Resources

Vendor Number/Group

Vendor Name

Vendor Short Name

566062189   10

NC DEPT OF CULTURAL RESOURCES

DCR

Dept of Environment & Natural Resources

Vendor Number/Group

Vendor Name

Vendor Short Name

566000372   40

DEPT OF ENVIRONMENT & NATURAL

DENR

Office of the State Controller

Vendor Number/Group

Vendor Name

Vendor Short Name

561611588   01

OSC-CENTRAL PAYROLL(CMCS 4163)

OSCCENTRALPAYRO

561611588   02

OSC-FICA SAVINGS (CMCS 4162)

OSCFICASAVINGS

561611588   03

OSC-BUSINESS SERVICES (CMCS 4161)

OSCBUSINESSSERVI

561611588   04

OSC-WORKERS COMP (CMCS 4171)

OSCWORKERSCOMP

561611588   05

OSC-WORKERS COMP TPA FEES

OSCWORKERSCOMP

561611588   06

OSC-NC FLEX (CMCS 4170)

OSCNCFLEX

561611588   07

OSC-CENTRAL ACCTS (CMCS 4174)

OSCCENTRALACCTS

561611588   08

OSC-GEN FUND REV (CMCS 9900)

OSCGENFUNDREV

Dept of Correction

Vendor Number/Group

Vendor Name

Vendor Short Name

566017634   12

NC DOC ENTERPRISE OPERATIONS

DOCENTERPRISE

566017634   13

NC DOC GENERAL OPERATIONS

DOCGENERAL

Dept of Administration 

Vendor Number/Group

Vendor Name

Vendor Short Name

561130957   07

DOA-MAIL SERVICE CENTER

DOAMAILSERVICEC

561130957   08

DOA-FACILITY MANAGEMENT

DOAFACILITYMANA

561130957   09

DOA-FISCAL MANAGEMENT

DOAFISCALMANAGE

561130957   10

DOA-FEDERAL SURPLUS PROPERTY

DOAFEDERALSURPL

561130957   11

DOA-COURIER SERVICES

DOACOURIERSERVI

561130957   13

DOA-MOTOR FLEET MANAGEMENT

DOAMOTORFLEETMA

561130957   15

DOA-STATE SURPLUS PROPERTY

DOASTATESURPLUS

561130957   16

DOA-STATE PARKING SYSTEM

DOASTATEPARKING

561130957   12

OSP-TEMPORARY SOLUTIONS

OSPTEMPORARYSOL

561130957   14

OSP-TRAINING CENTER

OSPTRAININGCENT

** Please note that the last two vendors for DOA are for State Personnel

 

The correct vendor number must be chosen for each invoice so that the correct budget code and agency are paid.  There have been several incorrect payments made with Dept of Correction vendor numbers.  Contact the agency or the NCAS Helpdesk (919) 875-4357 if you have a question concerning which vendor to pay. 
 
For any assistance or questions that you may have on this procedure, you may contact Barbara Roper – (919) 981-5412 broper@mail.osc.state.nc.us , Lisa Stubbs - (919) 981-5429 lstubbs@mail.osc.state.nc.us or Rick Pieringer – (919) 981-5428, rpiering@mail.osc.state.nc.us.


May 14, 2004
The security report for May 14, 2004 is unavailable for review due to system enhancements in progress.  The report will be available for review beginning next Friday, May 21, 2004.  Please be assured that all changes submitted by agencies have been completed.  Please call the OSC NCAS Help Desk at (919)875-4357 with any questions.  Thank you.


The June Operations Calendar and Schedule have been updated.

The following Revenue accounts have been added:
May 13, 2004 The Foundation Conversion Template, part of the 2004 CAFR package, has been updated in both the Community College package and the Primary Government/Component Unit package.
May 12, 2004
 The following Central Payroll memo has been added:

The training schedule has been updated to include June.
May 11, 2004
 The FED 18 and FED 19 sections of the Single Audit Reporting Package have been updated.

The Agency System Management training manual has been updated.
May 10, 2004
 The following Central Payroll memo has been added:
May 5, 2004 The new edition (Ed. 9 - rev. date 05/05/04) of the AP03 - AP Matching training manual has been placed in the Training Manuals section of the SIG.  
May 4, 2004 The following Revenue Account has been added:

The following Budget Code has been added: