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Processing Costs Associated with Term Life Insurance Deductions in the
Central Payroll and NCAS Systems
Beginning early in 2005, Central Payroll will process salary
costs associated with specific term life insurance deductions under a
secondary subhead for all positions that are split-funded on the
Central Payroll system. The salary costs for the term life
insurance will be recorded in the Central Payroll system under each
position's primary subhead (NCAS accounting distribution) but with a
'998' overlaying positions 7 through 9 of the account, also known in
NCAS as the sub-account field. When the payroll interface is
processed, the following changes will be programmatically generated:
If the 10th and 11th positions of the
salary account are populated with data, then the payroll interface will
replace the '998' sub-account field with zeros. For an example of
this scenario, see below:
Primary
Salary
Distribution |
Term
Life Insurance Salary in Central Payroll |
Distribution Posted
in NCAS |
| XX01-53121200004-xxxxxxxxxxxx
|
XX01-53121299804-xxxxxxxxxxxx
|
XX01-53121200004-xxxxxxxxxxxx |
If the 10th and 11th positions of the
salary account are blank, then the payroll interface will replace the
'998' sub-account field with blanks. For an example of this
scenario, see below:
| Primary
Salary Distribution |
Term
Life Insurance Salary in Central Payroll |
Distribution Posted in NCAS |
| XX01-531212-xxxxxxxxxxxx |
XX01-531212998-xxxxxxxxxxxx
|
XX01-531212-xxxxxxxxxxxx |
It is
important to note that term life insurance salary costs will not
be prorated between multiple funding sources when the affected
positions are split-funded. Manual adjustments through Budgetary
Control journal vouchers will be required for these costs to be
properly allocated to multiple sources, if required.
Also,
positions whose primary salary distribution already contains a valid
sub-account, such as account 531251001 (SPA Teaching Salaries & Wages
-- Mentor Pay), must be manually reclassified from the six-digit base
account to the full sub-account.
Please call the NCAS Client Support line
at 875-4357 if there are questions about this payroll processing change.
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