The Office of the State Controller (OSC) is currently working on a process that will automate the Accounts Payable entries from the North Carolina Accounting System (NCAS) to the Cash Management Control System (CMCS).  The automated entry process prepares the requisition in CMCS and allows the agency to submit the entry for CMCS approval.  As part of this new process a report has been developed that will show the exact entries that will be generated and posted to CMCS.  The entries that will be generated for your agency should be very close to the manual entries that are currently being keyed.  One difference is that cancelled checks and changes to account distributions will be posted in CMCS the next day which may result in negative requisitions on days that checks are not printed.  This is a change that will need to be considered when comparing to your current numbers.

Our office has been looking at and comparing the new report to requisitions currently being entered.  For most agencies they have been identical.  We feel that the report is accurate and would like each agency to analyze the report and confirm this.  Remember this report shows by budget code all the automated entries that will be posted to CMCS once the new process is implemented.

We need individuals at each agency, especially those currently doing the cash requisitions, to analyze this report, compare and verify it to the entries that are keyed into CMCS and advise us if there are any discrepancies or problems with the information on this new report.  Do not start using this new report to do your requisitions.  Continue doing your CMCS entries as you currently do and verify your results to what is showing on the new report.  Any discrepancies and problems must be reported to our office the day they occur.  Before the automated process is implemented we must be sure that this report and the entries that will be created are accurate for everyone.  We hope this new process will save the agency a lot of time and effort compared to the current process.  We also hope to standardize the NCAS/CMCS requisition process across all agencies.

Beginning Tuesday April 11, 2000, the new report will be in Systemware similar to other NCAS reports.  The location will be:

OSCOPX   NCAS-CMCS CASH RECON        (X = F or C depending on your agency)

We are only asking for help in making sure this report is accurate at this time.  Training is being developed and will be given in the near future that will give you more details about this process and when it will be implemented in production.

Until this report and new process is moved into production all questions, discrepancies or concerns in regards to it should be directed to:

Barbara Lawrence at 981-5412 or blawrenc@controller.osc.state.nc.us
Or
Lisa Lankford at 981-5429 or llankfor@controller.osc.state.nc.us

Thank you for your help in making this new process successful.

ZP/JM/rp