July 14, 1999




Chief Fiscal Officers
Vice Chancellors


Zeke Partin
Assistant State Controller


Access to Sales and Use Tax Refund Claims (Form E-585E)


As you are aware, the Profit Recovery Group International, Inc. (PRG) is conducting an audit and collection process of inadvertent overpayments by State agencies to vendors in accordance with Session Law 98-0212 enacted by the 1998 Session of the General Assembly which amended G.S. 147.86.22 (c).

PRG’s audit process will require an examination of the Department of Revenue’s Form E-585 E, Claim for Refund of Sales and Use Taxes filed by your agency for the periods beginning July 1, 1995 through June 30, 1998. Should any of you not be familiar with this form, G.S. 105-164.14(e) authorizes refunds of county sales and use taxes paid by State agencies on direct purchases for use. This money is then transferred from the county’s portion of the Sales and Use tax and returned to the General Fund. This form is required to be filed by the agencies within 15 days of the close of each calendar quarter.

Mr. Walter Church, Jr. or Mr. George Linder will be contacting your agency during the audit process. To facilitate their work, please make available to them a copy of Form E-585 E, Claim for Refund of Sales and Use Tax and the related supporting documentation for the above periods. If you have not filed this form due to agency oversight or because it was not applicable, please advise Mr. Church or Mr. Linder when they contact you.

Any questions regarding this issue can be directed to Walter Church, Jr. at (828) 879-2855 or by e-mail at wchurch@cfgassociates.com

Thank you for your assistance in this matter.


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