July 24, 1997
MEMORANDUM No. NCAS-98-0003
TO: Accounts Payable Supervisors
FROM:
Chuck Cooper
Assistant State Controller
SUBJECT: Vendor Conversion for NCAS Upgrade
The Office of the State Controller (OSC) is in the process of upgrading the NCAS software to the newest release, which is year 2000 compliant. Part of this process involves converting the current vendor file into the new vendor record layout. As always, OSC will be responsible for the conversion of the shared trade vendor file (Paying Entities XXPT). For non-trade vendors, however, each agency is responsible for verifying the accuracy of its own converted vendor records.
OSC has just completed a trial vendor conversion. This trial program has created a report (Migrate CCFM200 Vendor Master Report) that identifies all vendors with missing addresses or addresses that the conversion program cannot read. Agencies need to look at this report and fix their current non-trade vendor addresses before the actual conversion takes place. The error report is located in RMDS Group OSCOPC YR 2000 VENDR CONV ERRORS. For agencies in the NC23 Region, the RMDS Group is OSCOPF YR 2000 VENDR CONV ERRORS. To see a report (Migrate CCFM200 Vendor Master) listing the vendors that were successfully converted, access RMDS Group OSCOPC (or OSCOPF) YR 2000 VENDOR CONVERSION.
Attached is a full explanation of the changes affecting vendor conversion and the types of errors that may appear on the migration exception report. Please read these instructions and, using the report on RMDS, correct any address problems in your current non-trade vendor files. It is easier to fix these problems now than it will be to correct them after the conversion.
If you have any questions about vendor conversion, please call NCAS Client Support at 875-HELP.
CHC/jm