January 21, 1997
MEMORANDUM No. NCAS-97-0043
TO: North Carolina Accounting System Users
FROM:
Don Waugh
Assistant State Controller
SUBJECT: Purchase Order and Request for Quotes Printing Procedures
The Office of the State Controller (OSC) has made the necessary changes to enable all users to begin printing Purchase Orders (POs) and Request for Quotes (RFQs) from the Report Management Distribution System (RMDS) and is ready for the agencies to begin testing the new method.
As of January 16, 1997, these forms listed below have been populated with the POs and RFQs from daily production data and should agree with what was printed for your agency using the current method. Agencies are encouraged to start testing the new method immediately so that all problems encountered can be resolved prior to February 14, 1997. February 14, 1997, will be the last day that POs and RFQs can be printed using the current method.
The new forms in RMDS can be found in the following RMDS report groups:
SCCP Region OSCOPC MM122-1 REQ FOR QUOTES
OSCOPC MM122-2 PURCHASE ORDERS
NC23 Region OSCOPF MM122-1 REQ FOR QUOTES
OSCOPF MM122-2 PURCHASE ORDERS
Agencies should be familiar with the destination or node name of the printer where the POs are currently printed. However, if this information is needed, please contact a person from your agencys technical staff or other agency personnel to obtain this information.
The new print process is no different than printing any other report from RMDS. However, OSC is attaching a short summary of RMDS procedures that may be helpful. If your agency personnel need additional assistance with RMDS, please seek assistance from your fiscal staff or other agency personnel who are familiar with RMDS. The OSC will continue to print POs at SIPS for those agencies who have no other printing capabilities.
We would like to thank everyone in advance for helping make a smooth conversion to this new procedure. If you have any questions, comments or concerns in regards to this change please contact NCAS Client Support at 875-HELP (4357).
DW/zp/rp
Attachment
RMDS LOGON - from CICS
1) Log on to CICS.
2) At the blank screen, type RMDS and press ENTER.
3) On RMDS signon screen, type your RACF ID and password and press ENTER.
Finding a particular report
1) Type I in the select option field.
2) Type OSCOPC* (in CICSSCCP) or OSCOPF* (in CICSNC23) in the report name field.
3) Press ENTER.
4) (Optional) - Type L {all or beginning of the report name} on the command line and press ENTER.
5) Use F8 (down) and F7 (up) to scroll through the report list.
To look at the most recent version of a report
1) Tab down to the CMD field to the left of the report name.
2) Type S and press ENTER.
To list the versions of a report
1) Type V in the CMD field to the left of the report name and press ENTER.
2) Select the version you wish to view by typing S in the CMD field to the left of the version date.
To find information within a report
1) Type F {information} on the command line and press ENTER.
2) To find the next occurrence of this information, press F5.
To print an entire report
1) Type P in the CMD field to the left of the report name (index screen) or version (version screen).
2a) Type N in the select option field and type your printer ID in the network printer ID field and press ENTER (to print locally). . OR
2b) Type S in the select option field and press ENTER. (to print at SIPS)
To print a range of pages within a report
1) Type P in the CMD field to the left of the report name (index screen) or version (version screen).
2a) Type N in the select option field and type your printer ID in the network printer ID field and press ENTER (to print locally). . OR
2b) Type S in the select option field and press ENTER. (to print at SIPS)
3) Type the page ranges in the from and to fields and press ENTER.
To print a particular page of a report you are viewing
1) Type PR on the command line at the top of the page and press ENTER. This will flag the page to print.
2) When you are finished with the report, press F3 to exit the report.
3a) Type N in the select option field and type your printer ID in the network printer ID field and press ENTER (to print locally). . OR
3b) Type S in the select option field and press ENTER. (to print at SIPS)
To exit RMDS
1) Press F3 until you are back to the RMDS main menu.
2a) Type Z in the select option field to exit and save the network printer ID and accounting information. OR
2b) Press F3 or type X in the select option field to exit without saving information.
3) Clear the screen and log off of CICS.
Important Navigation Keys
F1 Help
F3 Back to previous screen
F7 Up
F8 Down
F10 Left
F11 Right
F12 Beginning of next page