NCAS
OSC FY '04/05 NCAS JUNE MONTHLY OPERATIONS
CALENDAR FOR PERIODS 12, ENDING 06/01/2005 AND 13, ENDING 06/30/05
(OSC will no longer be providing Client Support on Saturdays)
ACTIVITY SYSTEM DATE COMMENTS
Close prior period
GL
 6/01/05 May 2005 is closed
Health Benefits Interface
FC
 6/01/05 Health Benefits interface posts first working day of the month.
Balancing to Available Funds Report
BC
 6/01/05 Balancing to Available Funds (BC950) report available in X/PTR.
SBM Validation Report
GL
  6/01 - 6/29/05 SBM validation report is available daily in XPTR group OSCOP* GL EOY SBM VALIDATE ERROR or run  C-U-SBM-VALIDATION-REPORT in the GLPUBLIC IE library.
Override Payment terms to pay invoices by June 29, where appropriate
AP
  6/01 - 6/30/05
Agencies must override payment terms on invoices for all payments to be issued in FY 2005 by June 29. (All AP transactions to be paid from current year appropriations must have a date no later than June 29.)
Verify PO Multi-Year Indicators
PS
  6/01 - 6/30/05
Run PSPUBLIC IE reports C-U-PS-LIST-FUTURE-PO and C-U-PS-LIST-FUTURE-REQ; make any necessary corrections to the multi-year indicators.  Only documents with 06 indicators will be converted to a current encumbrance in the next fiscal year.  Review anything with a prior year indicator.
Review open requisitions
PS
  6/01 - 6/30/05
Review all open requisitions by running PSPUBLIC IE report C-U-PS-REQUISITION-AGING.  Convert open requisitions to PO's, where appropriate.
Delete all requisition headers and purchase order headers with no attached lines
PS
  6/01 - 6/30/05
Use the C-U-PS-REQ-MAINT report to list all requisition headers with no attached lines and C-U-PS-PO-MAINT-REPORT to list all purchase order headers with no attached lines.
Manually close all purchase orders where no more activity (receiving or invoicing) will take place
PS
  6/01 - 6/30/05
The NCAS closes these automatically only when payments are within tolerances.  EFF agencies can use report C-U-AP-INVOICE-STATUS (in the APPUBLIC library) to help identify candidates for manual closing.  There is no report to help non-EFF agencies that do not use online receiving.
Month End Reports
GL
  6/02 -  6/30/05
Pre-month end (MOPRE) and current month end (MOCUR) reports (including Universities) available in X/PTR.
Payroll Interface
FC
 6/03/05 Run Payroll Interface - Cancellation / Rewrite.
Saturday Hours
ALL
 6/04/05 Production regions available from 9 am to 2 pm. for online inquiry and keying transactions.
Inventory Recalculation
IN
 6/04/05 Inventory recalculation first Saturday of every month.
IT Project Reports
GL
 6/06/05 IT project reports available in XPTR.
CMCS Closed for May
CMCS
 6/08/05 Last day to process May transactions in CMCS (5th business day).
Check Reconciliation
CR
 6/09/05 Check Reconciliation tape is posted tonight.
Submit CI budget code requisitions for CIs funded by bond appropriations and COPS
CMCS
 6/09/05 Capital Improvements funded by bond appropriation and COPS requisitions must be submitted by 11:00 a.m. on this date.
Payroll Interface
FC
 6/10/05 Run Payroll Interface - Mid-month.
Saturday Hours
ALL
 6/11/05 Production regions available from 9 am to 2 pm. for online inquiry and keying transactions.
IT Project Reports
GL
 6/13/05 IT project reports available in XPTR.
Deadline for Pre-certifying Budgetary Reports
ALL
 6/14/05 Certified month end reports due to Central Managers by June 15.
No new companies added until the new fiscal year is opened
GL
 6/14 - 6/30/05 Company build process requires multiple production runs and may interfere with year close.
Process cash transfers for CI reversions
CMCS
 6/15/05 Cash transfers for CI reversions to the general fund must be received at OSC by 11:00 a.m. on this date.
Submit CI budget code requisitions for other CIs
ALL
 6/15/05 Capital Improvement budget code requisitions must be submitted by 11:00 a.m. on this date.
Saturday Hours
ALL
 6/18/05 Production regions available from 8 am to 3 pm for online inquiry and keying transactions with a production cycle update. 
Inventory Recalculation
IN
 6/18/05 Inventory recalculation third Saturday of every month.
Payroll Interface
FC
 6/20/05 Run Payroll Interface - Cancellation / Rewrite.
IT Project Reports
GL
 6/20/05 IT project reports available in XPTR.
Zero $ Invoices Extracted
AP
  6/20 - 6/30/05 Bank Account Policy is updated to post zero $ invoices to GL.  Agencies should watch for zero $ checks.
CI Certified Reports due to Central Managers
ALL
 6/21/05 Certified CI reports for June are due to Central managers on this date.
Deadline for transfer of funds for sale of surplus
CMCS
 6/24/05 Net proceeds from sale, lease or rental of property should be transferred to OSC by 11:00 a.m. on this date.
Saturday Hours
ALL
 6/25/05 Production regions available from 8 am to 3 pm with a production cycle update.
Payroll Interface
FC
 6/27/05 Run Payroll Interface - Monthly.
IT Project Reports
GL
 6/27/05 IT project reports available in XPTR.
FY 2006 company fund table created
GL
 6/29/05 If 2006 budget fund is added after this date, then 2007 budget fund should also be added.
Agencies reconcile all clearing accounts
GL
 6/29/05 All clearing accounts should have a zero balance before certification.
Agencies clear all suspense balances
GL
 6/29/05 All suspense accounts should have a zero balance before certification.
Review Suspended Batch Master  file
GL
 6/29/05 All FY 2005 SBM entries need to be corrected and released.
Close out all travel advances
AP
 6/29/05 All permanent and temporary travel advances need to be closed.
Agencies end all BC documents
BC
 6/29/05 End all FY 2005 unfinished BC documents: ON HOLD AWAITING COMPLETION, ON HOLD AWAITING APPROVAL, AND IN PROGRESS.
Last Check Run for FY 2005
AP
 6/30/05 Last day to request a check run.  PCC Payment date must be no later than June 29.  Checks can be printed on July 1.
Non-System Checks
AP
 6/30/05 Process non-system check deletes and cancellations.
Reimburse and close Imprest cash accounts
AP
 6/30/05 Imprest cash should be reimbursed and closed out.  NCAS effective date should be June 29.
Open next period
ALL
 6/30/05 A complete production cycle is run to process the final cash basis activities for June and the thirteenth period (6/30) is opened.
Automated closing of PO's
MM
 6/30/05 Automated closing of applicable PO's to receiving.
Fixed Assets Monthly Update
FA
 In July Fixed Asset monthly update process for June will occur on July 5.