| OSC FY '05/06 NCAS JULY MONTHLY OPERATIONS | |||
| CALENDAR FOR PERIOD 1, ENDING 07/31/05 (OSC will no longer be providing Client Support on Saturdays) |
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| ACTIVITY | SYSTEM | DATE | COMMENTS |
| NCAS
system unavailable |
ALL | 7/01/05 | NCAS
system down for year-end processing. |
| Open Fiscal Year 2006 |
ALL | 7/01/05 | Fiscal Year 2006 and July (period 01) are opened. |
| 2006 Multi-Year Programs |
PS | 7/01/05 | OSC runs multi-year program C-PS-CHANGE-FUTURE-PO as part of the year end process. |
| Close prior periods | ALL | 7/01/05 | June 29 and June 30 (periods 12 and 13) are closed. |
| Balancing to Available Funds Report | BC | 7/01/05 | Balancing to Available Funds (BC950) report available in XPTR. |
| Adobe reports for CAFR 11A, 30, 57 are sent to agencies and Central Managers | DSS | 7/1-7/31/05 | DSS reports are updated nightly. |
| EOY Trial Balances available for fiscal year ended 2005 | GL | 7/02/05 | Begin
reviewing June 30 (thirteenth month) trial
balances available daily in X/PTR under: OSCOP*GL EOY
TB/BUDGET OSCOP*GL EOY TB/BUDGET FUND OSCOP*GL EOY TB/GASB OSCOP*GL EOY TB/GASB FUND |
| Inventory Recalculation | IN | 7/02/05 | Inventory Recalculation 1st and 3rd Saturday of every month |
| Saturday
Hours - NCAS System Available |
ALL | 7/02/05 | Production regions up for keying transactions from 8 a.m. until 3 p.m. with a production cycle update. |
| Pre-Month End Reports | GL | 7/02/05 | Pre-Month end (MOPRE) reports available in X/PTR from 7/1 through 7/30 |
| Month End Certification (June Only) | GL | 7/02/05 | Month End Certification reports for June 29 available in OSCOP* MOCEY |
| Cash Carry Forward | ALL | 7/2-7/8/05 | Perform cash carry forward procedures. |
| Change dates GED | AP | 7/2-7/8/05 | Request OSC to change date on GED screen to process cash carry forward checks. Manual carry forward checks must have a June 29 effective date. |
| Automated Accrual Reversals | ALL | 7/2-7/9/05 | Verify prior fiscal year accrual reversals have been released from SBM. |
| Process Manual Reversing Entries | BC | 7/2-7/9/05 | Key and update any manual accrual reversing entries. |
| Deadline for Pre-certifying Final Budgetary Reports | ALL | 7/2-7/14/05 | Certified June cash basis reports due to Central Managers by June 15. |
| Flag AP accruals for automated postings to June 30 | AP | 7/2-7/30/05 | Use accrual indicators to flag Accounts Payable invoices for posting back to June 30. |
| Flag AR accruals for automated postings to June 30 | BC | 7/2-7/30/05 | Use BC documents to flag Accounts Receivable accruals for posting back to June 30. |
| Post Manual Accruals | BC | 7/2-8/13/05 | Post manual accruals and adjustments for fiscal year ended June 30. |
| The modified CAFR and CASH reports and Comparative CAFR reports are sent to agencies and Central Managers | DSS | 7/04/05 | New reports are sent to agency LANs |
| Holiday | ALL | 7/04/05 | System Down for 4th of July Holiday. |
| Health Benefits Interface | FC | 7/05/05 | Monthly Health Benefits interface is run. |
| Fixed Asset Monthly Update | FA | 7/05/05 | Fixed Asset monthly update process for June; includes depreciation cycle. |
| IT Project Reports | GL | 7/05/05 | IT Project Reports available in XPTR. |
| NCAS system available | ALL | 7/05/05 | System up and ready for use. |
| Audit Tape available | GL | 7/5-7/30/05 | FY 2005 cash basis audit tape (periods 1-12) are made on request after cash is certified and closed |
| Payroll
Interface |
FC | 7/06/05 | Run Payroll Interface - Cancellation/Rewrite |
| FY 2005 Cash Close | ALL | 7/08/05 | Final day to process cash entries in the Cash Management System for June. Post the fourth quarter allotment reversion entry to NCAS with an effective date of June 30. |
| Deadline for transferring Fixed Assets | FA | 7/08/05 | Deadline for submitting FY 2005 asset transfers to OSC Client Support. |
| Saturday Hours | ALL | 7/09/05 | Production regions up for keying transactions from 8 a.m. until 3 p.m. with a production cycle update. |
| IT Project Reports | GL | 7/11/05 | IT Project Reports available in XPTR. |
| Payroll
Interface |
FC | 7/12/05 | Run Payroll Interface - Mid-month |
| Check Reconciliation | AP | 7/14/05 | Check reconciliation tape posted during production run. |
| Saturday Hours | ALL | 7/16/05 | Production
regions up for keying transactions from 9 a.m. until 2 p.m. for
online inquiry and keying transactions. |
| Inventory Recalculation | IN | 7/16/05 | Inventory Recalculation 1st and 3rd Saturday of every month. |
| IT Project Reports | GL | 7/18/05 | IT Project Reports available in XPTR. |
| Payroll Interface | FC | 7/20/05 | Run Payroll Interface - Cancellation/Rewrite |
| Saturday Hours | ALL | 7/23/05 | Production
regions up for keying transactions from 9 a.m. until 2 p.m. for online
inquiry and keying transactions. |
| IT Project Reports | GL | 7/25/05 | IT Project Reports available in XPTR. |
| Current Month End Reports | GL | 7/25/05 | Current month end reports (MOCUR) available in XPTR from 7/25 - 7/29. |
| Payroll Interface |
FC | 7/27/05 | Run Payroll Interface - Monthly Payroll |
| Non-system Checks | AP | 7/29/05 | Process non-system check deletes and cancellations. |
| Automated
Closing of PO's |
MM | 7/29/05 | Automated
closing of applicable PO's to receiving. |
| Reinitialize AR YTD | AR | 7/29/05 | The
Accounts Receivable YTD journal file, RK659 input file, is
reinitialized. DMA, DPI and ITS only. |
| Open
Next Period |
GL | 7/29/05 | August
2005 (period 02) is opened. |
| Saturday Hours | ALL | 7/30/05 | Production
regions up for keying transactions from 9 a.m. until 2 p.m. for online
inquiry and keying transactions. Transactions keyed in BC with a
July effective date should include a closed period adjustment indicator
of " 1 ". |
| Fixed
Assets Monthly Update |
FA | In
August |
Fixed
Asset monthly update process for July will occur on 8/17. |