Record Layout

The following tables present the record layout of the detail transactions by NCAS module. The fields listed in the tables are stored on the detail transaction record for all document types within individual modules.

The table reflects the field name, field length, data type and position of the field on the record. The table may also list any brief remarks to help describe the field.

On the record of the detail transaction, Position 1 through Position 160 contains fields common across all source systems and document types. These common fields contain the basic data captured in the general ledger identifying the transaction. Any document types which originate from external agency interfaces that are posted to the NCAS through a Financial Controller interface file contain the same format as a General Ledger transaction. Document types not specifically listed here are treated as interfaced GLO type transactions. The agency should be consulted concerning these external agency interface document types.

Beyond Position 160, data contained on the record is information from the source module. For example, the Accounts Payable Module transactions have data that identify the input control group, matched purchase order and payment of the invoice.