Accounts Receivable Module Fiscal Year End Schedule and Procedures for Year Ended June 30, 2011

May 19 - Thursday

The Accounts Receivable billing period calendar will be programmatically added on Thursday, May 19.  

June 30 - Thursday

The last day for recording cash received in June is Thursday, June 30.  The last complete Accounts Receivable production cycle for the 2011 fiscal year will be processed at 7:00 p.m. on June 30.  All cash posted to the Accounts Receivable module must be applied on or before June 30.  No cash batches should be left open as Unidentified or Unapplied cash after Thursday, June 30.

July 29 - Friday

Any checks receipted in July that are issued by state agencies prior to July must be segregated into separate batches to facilitate year end accrual adjustments.  Each of these cash batches should be assigned unique batch numbers and their batch totals accumulated until Friday, July 29.  The year end accrual batch totals are used to reclassify accounts receivable to “cash on hand.”  This reclassification entry is recorded with a 06/30/2011 effective date and is reversed in August with a 07/01/2012 effective date.  After the July 30 nightly production run, the Accounts Receivable Year-To-Date Journal File will be reinitialized and June-dated checks can no longer be processed.