AP-F0002 Invoice Purge Report
Report Name
Invoice Purge
RMDS Report Group
APPG5-2 INVOICE PURGE RPT
Frequency
As needed to maintain an
efficient file size and operations.
Records/Retention Requirements
ITEM 43092. Invoice
Purge Report (AP-F0002). Purge records from online system.
DISPOSITION INSTRUCTIONS: Maintained on-line for 4 fiscal years
Use
Use this report to view
the invoices that have been purged from the system. Specify purge with
a run-time variable. When a document is entered, the system checks the
history file and the current file for a duplicate. Thus, complete information
for outdated documents does not have to be kept on the current file.
Content
The invoice Purge Report
lists all the invoices that have been purged from the system when the invoice
purge program is run. The report lists the vendor or employee, document
number, document type, control number, control date, and status.
Totals
N/A
Column Headings
The following column headings
are for each pay entity:
- VENDOR
- GRP
- INVOICE NUMBER
- INVOICE DATE
- PYMT
- PRTL
- CNTL NBR
- CNTL DATE
- STATUS
- GL EFF DATE PAID/CANCEL